[CC 2001 §3.04.020; Ord. No. 2.14 §§1 — 5, 7-4-1998; Ord. No. 2008-18, 6-23-2008]
No official or employee shall exercise control or influence any decision to purchase, agree to rent or otherwise exchange monetary or other consideration to advance his/her own financial benefit at the expense of the City.
The following guidelines are established as the City procurement policy:
All purchases greater than two hundred dollars ($200.00) shall be authorized by the City Administrator or appropriate department head. These purchases must have been previously approved per budget.
Comparative prices shall be obtained on small items (under two hundred dollars ($200.00)) on a routine basis, but not necessarily on every purchase.
Written bids/proposals shall be obtained on all purchases exceeding five thousand dollars ($5,000.00). Every effort shall be made to contact all local suppliers of the needed goods or service and request that they bid.
Sealed bids must be taken on all purchases exceeding ten thousand dollars ($10,000.00). These bids are to be publicly advertised. The City Clerk shall be responsible for receiving sealed bids and the City Council shall be responsible for opening and selecting the best bid.
Bids for professional services need not be advertised, but requests for proposals from at least three (3) qualified parties must be solicited.
In addition to the above, the following policies will be observed.
The splitting of procurement to avoid bidding requirements shall not be allowed.
The best bid shall be selected in all cases, however, the lowest bid does not necessarily constitute the best bid.
Failure to satisfy bid specifications can disqualify bidders.
Efforts shall be made to offer bid opportunities to Minority Business Enterprise and Women's Business Enterprise firms.
Procurement practices shall comply with Federal regulations and Missouri Statutes, as applicable to Cities of the Third Class.
The City always reserves the right to reject any and/or all bids.
The City Council shall determine bidding packages for projects that involve labor and materials both. The Council may select to bid labor and materials separately or as a single package.
Realizing that certain emergency purchases may arise, the City Administrator is authorized to suspend the official procurement policy in order to provide uninterrupted essential City services.
[Ord. No. 2007-08 §1, 3-6-2007]
Section 99.820, RSMo., requires that municipalities and tax increment financing commissions have written policies and procedures related to bids and proposals for the implementation of redevelopment projects. The City Council hereby adopts pursuant to Section 99.820, RSMo., the bidding policies and procedures for tax increment financing redevelopment projects on file in the City offices.