[R.O. 2013 §2-161; Ord. No. 1.122 (Bill No. 1834) §7, 12-7-2000]
There is hereby created the Finance Department, which shall consist of the office of the Director of Finance and such other employees as may be authorized from time to time by the City Council.
[R.O. 2013 §2-162; Ord. No. 1.122 (Bill No. 1834) §7, 12-7-2000]
The Department of Finance shall have responsibility for the management and control of all monies coming to the City from any source. The department shall maintain such records and accounts as are required to properly document both the receipt and expenditure of all City funds. In addition, the department shall be responsible for such other functions as may from time to time be authorized by the City Administrator.
[R.O. 2013 §2-163; Ord. No. 1.122 (Bill No. 1834) §7, 12-7-2000]
There is hereby created the office of Director of Finance. The Director of Finance shall be appointed by the City Administrator. The Director shall be chosen on the basis of administrative skills and training in the field of public finance, with special reference to experience in or knowledge of accepted practices pertaining to the duties of the office as hereinafter set forth. The Director may be removed from office by the City Administrator.
[R.O. 2013 §2-164; Ord. No. 1.122 (Bill No. 1834) §7, 12-7-2000]
The Director of Finance shall give a bond before entering upon his/her duties in such sums as may be required by the City Council. This bond shall be conditioned upon the faithful performance by the Director of Finance of his/her duties and shall be conditioned to indemnify the City for any loss by reason of any neglect of duty or any act of the Director of Finance.
[R.O. 2013 §2-165; Ord. No. 1.122 (Bill No. 1834) §7, 12-7-2000]
The Director of Finance shall keep all money belonging to the City in his/her custody separate and distinct from his/her own money, and shall not use, either directly or indirectly, the City's money in his/her custody for his/her own use and benefit, or that of any other person.
[R.O. 2013 §2-166; Ord. No. 1.122 (Bill No. 1834) §7, 12-7-2000; Ord. No. 1.122 (Bill No. 2329) §1, 12-4-2008]
A. 
Control. The Director of Finance, under the supervision of the City Administrator, shall exercise control and supervision over all employees assigned to the Department of Finance and shall exercise general supervision over all officers and employees of the City charged in any manner with the receipt, collection, or disbursement of City monies.
B. 
Financial Records. The Director of Finance shall be charged with preparing and keeping all financial records of the City, which records shall be at all times subject to inspection by the City Administrator, the Mayor, any member of the City Council and the City Treasurer.
C. 
Current Accounts. The Director of Finance shall keep a separate current account of each fund and appropriation showing the revenues and expenditures belonging to each such account and the unexpended balance for each account, and shall keep all other accounts necessary to show at all times the fiscal condition of the City, including the current and anticipated revenues and expenses of all City funds and accounts.
D. 
Quarterly Financial Reports. The Director of Finance shall maintain sufficient records in order to measure the City's financial condition. The Director shall issue a quarterly statement showing revenues and expenditures for the most recent month and the fiscal year-to-date.
E. 
Annual Financial Report. Within one hundred eighty (180) days of the end of the fiscal year, the Director of Finance shall supervise the preparation of and shall file with the City Clerk a report of all monies received and expenditures incurred during the preceding fiscal year. Such report shall be audited by a certified public accountant in accordance with Generally Accepted Accounting Principles (GAAP), and shall be subject to all applicable provisions of State law.
F. 
Records Of Bonds. The Director of Finance shall keep a correct record of all the outstanding bonds of the City showing the number and amount of each, and for and to whom the bonds were issued. When City bonds are purchased, paid or canceled, the records shall so indicate.
G. 
Special Assessment Funds. All money received on any special assessment shall be held by the Director of Finance as a special fund, to be applied to the payment of the improvement for which the assessment was made, and the money shall be used for no other purpose, except to reimburse the City for money expended for such improvement. The Director of Finance shall keep a separate account of funds applicable to each special assessment improvement.
H. 
Deposit Of Funds. The Director of Finance shall keep, and shall from time to time deposit, all funds and money of the City in his/her possession, which are not necessary for current operations, in the depositories designated for such purpose. Such deposits and depositories shall be subject to the limitations and provisions of State law.
I. 
Other Duties. The Director of Finance shall have such other duties as may from time to time be prescribed by the City Administrator.
[R.O. 2013 §2-167; Ord. No. 1.122 (Bill No. 1834) §7, 12-7-2000]
A. 
The Director of Finance shall review all pending invoices to ensure that proper documentation exists to:
1. 
Assure that sufficient funds remain in the City's budget appropriation for the goods/services billed.
2. 
Assure that the purchasing regulations as provided by Chapter 135, Article I of this Code have been adhered to.
3. 
Assure the City has in fact received the goods/services billed.
B. 
The Director of Finance shall submit a list of all invoices to the City Council. The Council shall make the list a matter of public record.
C. 
The following persons shall be authorized to sign City checks:
1. 
City Treasurer.
2. 
Mayor.
3. 
City Administrator.
4. 
City Clerk.
D. 
All checks less than twenty-five thousand dollars ($25,000.00) shall require one (1) signature. All other checks shall require two (2) signatures.
[R.O. 2013 §2-168; Ord. No. 1.122 (Bill No. 1834) §7, 12-7-2000]
The Director of Finance shall receive all license fees, permit fees, charges for municipal services, charges for the use of City property or special services rendered by the City, sums due the City on any contracts, and all other sums and monies due or belonging to the City, either directly from the person paying the money or from the hands of such other officer or employee as may receive it. The director shall give every person paying money to the City a receipt therefor specifying the amount paid, the date of payment and upon what account paid. It shall be the duty of the Director of Finance to keep the Council informed as to all sums due on taxes and all other revenues to which the City is entitled.