[HISTORY: Adopted by the Township Council of the Township of Verona 1-24-2022 by Ord. No. 2022-02.[1] Amendments noted where applicable.]
[1]
Editor's Note: This ordinance also repealed former Ch. 12, Claims, adopted 10-24-1988 by Ord. No. 25-88 (Ch. 10 of the 1981 Code).
A. 
Any person or firm claiming payment from the Township shall first submit to the Township a payment voucher setting forth in detail the basis for the claim and giving full particulars as to the goods supplied and/or services rendered. Such payment voucher shall include a certification by the claimant that same is correct in all particulars.
B. 
To be considered for payment, the payment voucher shall have attached to it (or include) a certification by a department head or his or her duly designated representative or other Township official having knowledge of the facts that the goods have been received by or the services rendered to the Township.
C. 
It shall be the duty of the Chief Financial Officer or his or her duly designated representative to audit, warrant and make recommendations on all claims, bills and demands to ascertain that proper administrative procedures have been followed and that the goods and/or services are consistent with an existing contract or purchase order.
D. 
After having been audited, the payment voucher for such bill, claim or demand shall be included on a bill list for approval by the Township Manager.
E. 
The Township Manager shall approve payment of the claims or shall state its reason for rejecting same. Any disapproved claim shall be sent to the Chief Financial Officer with the reason for refusal and instructions.
Approved payment vouchers shall be sent to the Chief Financial Officer for disbursement via check or electronic fund transfer (EFT). Checks shall be drawn by the Chief Financial Officer, bearing the signatures at least two of the following officers: the Mayor, the Township Manager, the Chief Financial Officer, or the Deputy Treasurer (whose signatures may be made mechanically by facsimile) and distributed after proper records have been made.
Claimant certification is not required under the following circumstances: when payment is made using EFT methods, claimant certification is not part of the vendor's normal course of business, payment of utility, bulk, regular monthly services, contracted services acquired by bid or competitive contracting, refunds due to individuals, or purchases under $1,000, excluding vendors prohibited by law.