City of Woodson Terrace, MO Article IX City Administrator

Section 115.150 Office Of City Administrator.

[Ord. No. 1939, 9-21-2017]

A. The City Administrator shall be responsible for the administration and management of the business and employees of the City, subject to the direction and supervision of the Mayor and Board of Aldermen. In furtherance of that responsibility, he/she shall have the following duties and powers:

1. Duties.

a. Administrative Officer. The City Administrator shall be the Chief Administrative Assistant to the Mayor and as such shall be the Administrative Officer of the City Government subject to the direction and supervision of the Mayor. Except as otherwise specified by ordinance or by the law of the State of Missouri, the City Administrator shall coordinate and generally supervise the operation of all departments of the City.

b. Purchasing. The City Administrator shall be the Purchasing Agent for the City. All purchases amounting to more than one thousand dollars ($1,000.00) shall be made under his/her direction and supervision, and all such purchases shall be made in accordance with purchasing rules and procedures approved by the Board of Aldermen.

c. Financial Reports. The City Administrator shall make reports to the Mayor and the Board of Aldermen relative to the financial condition of the City when requested. Such reports shall show the financial condition of the City in relation to the budget.

d. Annual Report. The City Administrator shall prepare and present to the Mayor and the Board of Aldermen an annual report of the City's affairs, including in such report a summary of reports of department heads and such other reports as the Mayor and Board of Aldermen may require.

e. Personnel System. The City Administrator shall act as Personnel Officer of the City with authority to appoint, promote, discipline and discharge in the manner provided by law all employees of the City whose appointment or removal is not otherwise prescribed by law. All employment actions shall be in accord with State law and City ordinances and the personnel rules and regulations adopted and revised from time to time by the Board of Aldermen. The City Administrator shall maintain the records of all employees of the City, past and present. From time to time the City Administrator shall review all position classifications and pay plans and shall recommend to the Mayor and Board of Aldermen such changes, improvements and modifications as he/she may deem appropriate. The City Administrator shall have the administrative responsibility of maintaining and effecting compliance with all pay plans, staffing allocations and authorizations as shall have heretofore been authorized by ordinances of the City or resolutions of the Board of Aldermen.

f. Policy Formulation. The City Administrator shall recommend to the Mayor and Board of Aldermen adoption of such measures as he/she may deem necessary or expedient for the health, safety or welfare of the City or for the improvement of administrative services for the City.

g. Boards And Committees. The City Administrator shall work with all City boards and committees as an ex officio member to help coordinate the work of each.

h. Attendance At Board Of Aldermen Meetings. The City Administrator shall attend all meetings of the Board of Aldermen.

i. Bid Specifications. The City Administrator shall supervise the preparation of all bid specifications for services and equipment, and receive sealed bids for presentation to the Board of Aldermen.

j. State And Federal Aid Programs. The City Administrator shall coordinate Federal and State programs which may have application to the City.

k. Conference Attendance. The City Administrator shall attend State and regional conferences and programs applicable to his/her office and to the business of the City, whenever such attendance is directed and approved by the Board of Aldermen and Mayor.

l. Press Releases. The City Administrator, upon the direction of the Mayor, shall be responsible for keeping the public informed of the purposes and methods of City Government through all available news media.

m. Oversight Of Public Works. The City Administrator shall have the responsibility of administering the Public Works evaluation for MIRMA, or any future insurance company insuring the City. The City Administrator shall also have the duty of completing and maintaining MSD water reports, documents regarding the Floodplain Administration, the City Sewer Lateral Program, and shall coordinate the ADA compliance on public properties. The City Administrator shall be on-call at all times, except when on vacation or otherwise unable to respond, to emergencies within the City, and shall be provided a City-owned vehicle for that purpose.

n. Miscellaneous. In addition to the foregoing duties, the City Administrator shall perform any and all other duties or functions prescribed by the Mayor or Board of Aldermen.

2. Powers.

a. City Property. The City Administrator shall have responsibility for all real and personal property of the City. He/she shall have responsibility for all inventories of such property and for the upkeep of all such property. Personal property may be sold by the City Administrator only with approval of the Board of Aldermen. Real property may be sold only with approval of the Board of Aldermen by resolution or ordinance.

b. Set Administrative Policies. The City Administrator, subject to the direction of the Mayor, shall have the power to prescribe such rules and regulations as he/she shall deem necessary or expedient for the conduct of administrative agencies subject to his/her authority.

c. Coordinate Departments. The City Administrator shall have the power to coordinate the work of all the departments of the City and, at times of emergency, shall have authority to assign the non-police employees of the City to any department where they are needed for the most effective discharge of the functions of the City Government. The Police Chief of the City shall be its Emergency Manager and coordinate any disaster team assignments, unless otherwise determined by the Mayor on a case-by-case basis.

d. Investigate And Report. The City Administrator shall have the power to investigate and to examine or inquire into the affairs or operation of any department of the City under his/her jurisdiction and shall report on any condition or fact concerning the City Government requested by the Mayor or Board of Aldermen.

e. Appear Before The Board Of Aldermen. The City Administrator shall appear before and address the Board of Aldermen at any meeting.

f. Limit Upon Foregoing Duties And Powers. At no time shall the duties or power of the City Administrator supersede the action of the Mayor or the Board of Aldermen.

g. Supervision By Mayor. The City Administrator at all times shall be accountable to the Mayor for actions taken, when requested to do so, and at all times is subject to the supervision, direction and control of the Mayor.