[Ord. No. 17-12, 9-19-2017]
There is established a free Public Library and Library Board of Trustees ("Library Board"). The Public Library shall be free to the use of the residents of the City of Tipton, subject to reasonable rules and regulations as the Library Board may adopt in order to render the use of the library to the greatest benefit to the greatest number. The Library Board may exclude the use of the library to any and all persons who willfully violate such rules. The Library Board may extend the use of the library to persons residing outside the City of Tipton, upon terms and conditions as the Library Board, from time to time, may prescribe.
[Ord. No. 17-12, 9-19-2017]
A. 
The Library Board shall consist of nine (9) trustees, chosen from the citizens at-large, appointed by the Mayor with the consent of the Board of Aldermen. The initial trustees shall hold office, three (3) for one (1) year, three (3) for two (2) years, and three (3) for three (3) years from the first of July following their appointment. Thereafter, the Mayor with the consent of the Board of Aldermen shall appoint three (3) trustees annually who shall hold office for three (3) years beginning on the first of July.
B. 
No member of the Library Board shall serve for more than three (3) successive full terms and shall not be eligible for further appointment to the Library Board until two (2) years after the expiration of the third term.
C. 
Any vacancy occurring by death, resignation, or removal shall be filled for the unexpired term by appointment of the Mayor with the consent of the Board of Aldermen. The Mayor, by and with the consent of the Board of Aldermen, may remove any trustee for misconduct or neglect of duty.
D. 
No member or employee of City Government shall be a trustee of the Library Board. No trustee of the Library Board shall receive compensation as such, and no person shall be employed by the Board who is related either by blood or by marriage to any trustee of the Board.
[Ord. No. 17-12, 9-19-2017]
A. 
The Library Board shall have power to elect its own president and other officers, and to pass bylaws and rules governing the conduct of the Public Library, which library shall be open to the use of the citizens of the City.
B. 
The Library Board, as a body corporate, may sue and be sued, complain and defend, and make and use a common seal, purchase or lease grounds, purchase, lease, occupy or erect an appropriate building or buildings for the use of the public library and branches thereof, sell and convey real estate and personal property for an on behalf of the public library and branches thereof, issue bonds, secured by a deed of trust on any land which they own, for the purpose of the purchase of ground and for the erection of public buildings and for the improvements of existing buildings, receive gifts of real and personal property for the use and benefit of the public library and branch libraries thereof, the same when accepted to be held and controlled by the Board of Trustees, according to the terms of the deed, gift, devise or bequest of such property.
C. 
The Library Board may extend the privileges and use of the library to non-residents through agreements with other existing libraries allowing for exchanges of services, upon such terms and conditions as the boards of the libraries, from time to time, may prescribe.
[Ord. No. 17-12, 9-19-2017]
The Library Board shall have full, complete and exclusive charge and control of the Public Library, including the building, grounds, furniture, equipment, books and all other property of the library that it may now have or hereafter acquire. It shall act as trustee for all trust funds heretofore or hereafter bequeathed or given to the library, and shall have the exclusive power of disposing of the income from such funds. They shall expend for the purposes of the library the proceeds of the library tax annually levied and collected by the City, and of such appropriations as may be made in the annual budget by the Board of Aldermen for library purposes, and of any State aid money coming to the library, as well as money taken in by the library in the course of its operations. No member of the Board shall receive any compensation for his/her services.
[Ord. No. 17-12, 9-19-2017]
A. 
The Library Board shall appoint a properly qualified librarian who shall be the chief executive and administrative officer for the library.
B. 
The Treasurer, the librarian and such other employees as the Library Board shall designate, shall before entering upon the discharge of their duties as such, enter into bond or bonds with a corporate surety, to be approved by the Library Board, in such amount as may be fixed by the Library Board, conditioned that they will render a faithful and just account of all money that comes into their hands and otherwise perform the duties of their office according to law. The Library Board shall pay the premium for the bond or bonds from its operating fund. A copy of such bond or bonds shall be filed with the Treasurer of the Library Board. In case of a breach of the conditions of the bond or bonds or any taxpayer of the library district may cause suit to be brought thereon.
C. 
The librarian, for and on behalf of the Library Board, shall keep or cause to be kept financial records and accounts according to generally accepted accounting standards and shall furnish to the Library Board, or any member thereof, the financial records and accounts, or summaries thereof, that the Library Board or any trustee may request.
[Ord. No. 17-12, 9-19-2017]
The librarian shall make, within eight (8) weeks after the end of the library's fiscal year, an annual report to the Library Board stating the condition of the library and its services on the last day of the fiscal year, the various sums of money received from the Library Fund and from other sources, and how the money has been expended and for what purposes, and such other statistics, information and suggestions as may be of general interest. This report shall be transmitted by the Library Board to the Mayor and Board of Aldermen and a copy shall be transmitted at the same time to the Missouri State Library.
[Ord. No. 17-12, 9-19-2017]
A. 
The Library Board shall have the exclusive control of the expenditure of all money collected to the credit of the Library Fund and the construction of any library building and of the supervision, care and custody of the grounds, rooms or buildings constructed, leased or set apart for that purpose. All money received for the library shall be deposited in the City Treasury to the credit of the City Library Fund and shall be kept separate and apart from other money of the City. At least once in every month the City Clerk shall pay over to the Treasurer of the Library Board all monies received and collected for the Library Fund, including interest on such monies, and take duplicate receipts from the Treasurer, one (1) of which the Clerk shall file with the Secretary of the Library Board and the other of which the Clerk shall file in the Clerk's settlement with the City Governing Body.
B. 
The Treasurer of the Library Board shall receive and be the custodian of all money belonging to the Board from whatever source derived. All funds in the Library Board derived from local taxation for the Library Fund and received from the proper City Finance Officer shall be kept in the City Library Fund. All funds of the Library Board derived from local taxation (if any) for the library Building Maintenance and Refurnishing Fund and received from the proper City Finance Officer shall be kept in the library Building Maintenance and Refurnishing Fund. All funds of the Library Board derived from State aid or Federal grants (if any), other than land, building and furnishing grants, shall be kept in the library operating fund. The Board may establish any other funds that it deems necessary. The Treasurer shall also be the custodian of all bonds or other securities belonging to the Library Board.
C. 
Upon receipt of a special gift, the Library Board shall be empowered to establish a special fund using such name for the funds as may be stipulated by the donor. Checks drawn on these funds shall be signed by the President, Treasurer and librarian.
[Ord. No. 17-12, 9-19-2017]
A. 
Library Board monies shall be disbursed by the Treasurer by checks drawn on the Library Fund signed by the President, Treasurer and librarian. The Board shall prepare a budget for each fiscal year at least sixty (60) days prior to the beginning of the fiscal year, and all expenditures shall conform to such a budget. The budget shall be approved by the Board and submitted to the City Clerk for review by the Board of Aldermen. The Library Board, by resolution, may direct that the signature of the President or Treasurer be a facsimile signature in the manner provided by Sections 105.272 to 105.278, RSMo.
B. 
No authorization or certification shall be made, and no instrument of payment shall be issued for the payment of any Library Board indebtedness unless there is sufficient money in the Treasury and the proper fund for the payment of the indebtedness and unless the authorization, certification and instrument are in the proper form.
C. 
At each regularly scheduled meeting of the Board, the Treasurer shall submit to the Board, with a copy to the City Clerk, an accounting reflecting receipt and disbursement of funds belonging to the Library Board. Such accounting shall be prepared in accordance with budgeted line items.