The City Clerk shall be elected at the same election as the Mayor for a four-year term and shall serve until his successor is elected and has qualified.
A. 
The City Clerk shall attend all meetings of the City Council, including closed sessions, and shall keep in a suitable book, to be styled "City of Maroa Council Meeting Minutes," a full and faithful record of its proceedings. The City Clerk shall record and properly index in a book kept for that purpose all ordinances passed by the City Council, and at the foot of the record of each ordinance so recorded he shall make a memorandum of the date of the passage and, when published, of the publication of such ordinance.
[Amended at time of adoption of Code (see Ch. 1, General Provisions, Art. I)]
B. 
The Clerk shall also record, in proper books for the purpose, all official bonds and note upon each bond so recorded when the same was entered of record and the book and pages where recorded. He shall issue and cause to be served upon all Aldermen notices of all special meetings of the City Council; also, notices to the members of the different committees of that body and all persons whose attendance may be required before any such committee when so directed by the Chairman thereof.
The City Clerk shall cause all ordinances passed by the City Council and approved by the Mayor, imposing any fine, penalty, imprisonment or forfeiture, or making any appropriation to be published or printed in book or pamphlet form, published by authority of the corporate authorities, or be published at least once within 30 days after passage in one or more newspapers published in the City.
The Clerk shall deliver to the several committees of the City Council, and to the officers of this City, all petitions, communications, reports and resolutions, orders, claims and other papers referred to those committees or officers by the Council on demand therefor. He shall also, without delay, deliver to the Mayor all ordinances or resolutions, orders and claims in his charge which may be required to be approved or otherwise acted upon by the Mayor.
The Clerk shall prepare all commissions, licenses, permits and other official documents required to be issued by him under this Code and shall attest the same with the corporate Seal, and he shall, in like manner, attest all deeds for the sale of real estate owned and conveyed by this City.
The Clerk shall report to the City Council at its regular meeting(s) each month, and more often if the Council so requires, the data contained in his license register with respect to licenses issued during the previous month.
[Amended at time of adoption of Code (see Ch. 1, General Provisions, Art. I)]
The City Clerk shall be known as the "Local Election Officer" and shall perform all duties as prescribed by 65 ILCS 5/3.1-1-1 et seq., and the Election Code, 10 ILCS 5/1-1 et seq.
The City Clerk shall have the power to administer oaths or affirmations for all lawful purposes.
The Clerk shall keep in his office in a book or books kept expressly for that purpose a correct list of all the outstanding bonds of the City showing the number and amount of each, for and to whom the bonds are issued; and when the City bonds are issued, or purchased, or paid, or cancelled, the book or books shall show that fact; (and in his annual report, the City Clerk shall describe particularly the bonds sold during the year and terms of sale with each and every item of expense thereof).
On or before the regular meeting in each month, the City Clerk shall make out and submit to the City Council a statement or report in writing of all the moneys received and warrants drawn by him during the preceding month, showing therein from what sources and on what account moneys were received; and for what purpose and on what account the warrants were drawn or paid.
The City Clerk shall carefully preserve in his office all books, records, papers, maps and effects of every detail and description belonging to the City or pertaining to his office and not in actual use and possession of other City officers; and upon the expiration of his official term, he shall deliver all such books, records, papers and effects to his successor in office.
The City Clerk shall prepare the City payroll for all persons who come under appropriations for salaries.
The City Clerk shall audit all accounts or claims allowed by the City Council as provided by the ordinances; and when such claims are allowed as aforesaid, the Clerk shall draw a warrant in due form upon the City Treasury therefor.
The City Clerk shall keep, in a suitable book, an accurate list of all warrants drawn upon the City Treasury, showing the date, number and amount of each, and the name of the person in whose favor drawn. There shall be a statement of charges attached to each check drawn. All warrants drawn upon the Treasury shall be signed by the Mayor and countersigned by the City Clerk, and shall specify therein the particular fund or appropriation to which the same is chargeable, and the person to whom payable, and no money shall be otherwise paid than upon such warrants so drawn.
The City Clerk shall, under the direction of the Finance Committee, open and keep a complete set of books in which, among other things, shall be set forth the appropriations of the fiscal year for each distinct object and branch of expenditure, and also the receipts from each and every source of revenue so far as he can ascertain the same.
The Clerk, within five days after the result of an election is declared or an appointment is made, shall notify all persons elected or appointed to office of their election or appointment. The office becomes vacant unless the person elected or appointed qualifies within 10 days after such notice.
In addition to the foregoing duties, the Clerk shall perform all other duties pertaining to his office as are or may be imposed upon him by law or resolution or ordinance of the City Council.
A. 
When authorized by the City Council, the City Clerk may appoint the Deputy Clerk, who shall have the power and duty to execute all documents required by any law to be executed by the Clerk and affix the Seal of the City thereto whenever required. In signing any documents, the Deputy Clerk shall sign the name of the City Clerk, followed by the word "By" and the Deputy Clerk's name and the words "Deputy Clerk".
B. 
The powers and duties herein described shall be executed by such Deputy Clerk only in the absence of the City Clerk from the City Clerk's office in the City Hall, and only when either written direction has been given by the City Clerk to such Deputy Clerk to exercise such power or the City Council has determined by resolution that the City Clerk is temporarily or permanently incapacitated to perform such functions.