All department supervisors shall be appointed by the Chief Administrative
Officer and chosen solely on the basis of executive, administrative,
and technical qualifications as are pertinent to the function, duties,
and operations of their respective departments and/or as are prescribed
by law. The Chief Administrative Officer is also responsible for the
promotion, suspension and/or removal of department supervisors. All
supervisory employees shall be accorded an opportunity to exercise
their right to a public hearing as permitted under Pennsylvania's
Local Agency Law (1968, P.L. 1133, as amended) in response to personnel actions.
Administratively, the flow of information from department supervisors
concerning policy recommendations and implementation and operational
or service-related activity shall be coordinated through the Town
Manager's office. The Chief Administrative Officer or a designee
shall act as the Town's liaison with the Town's advisory
boards and commissions.
All department supervisors, under the direction of the Chief
Administrative Officer, shall exercise the following duties and responsibilities:
A. Manage personally and through subordinates the performance of all
functions, duties, and operations assigned to and required of the
departments by state or federal laws, the Home Rule Charter or local
ordinances and other such activities as may be prescribed by the Chief
Administrative Officer which are not in conflict with state or federal
law, the Home Rule Charter and/or local ordinances;
B. Develop and specify the internal organization of the department,
subject to the approval of the Chief Administrative Officer, and in
accordance with applicable provisions of state and federal laws, the
Home Rule Charter and/or local ordinances;
C. Assign duties and responsibilities to personnel within the department
and modify those assignments consistent with and in response to the
changing needs for the service, subject to the approval of the Chief
Administrative Officer;
D. Develop, in written form, an administrative manual for the department
subject to the approval of the Chief Administrative Officer and adopted
by Council;
E. Prepare and submit departmental budget requests in accordance with
schedules, forms, and policies indicated by the Chief Administrative
Officer and in accordance with the Home Rule Charter and Administrative
Code;
F. Prepare and submit reports in response to requests made by the Chief
Administrative Officer;
G. Cooperate with and provide to departments or units within the Town
information, labor, material, and equipment that may be necessary
to perform local government functions;
H. Always be informed of and coordinate the activities of the department
with appropriate area-wide, regional, and intergovernmental programs,
as appropriate; keep the Chief Administrative Officer informed of
the activities and policies of such programs as they affect the department
or the Town; and provide recommendations with supporting documentation
regarding such activities and policies, when appropriate;
I. Administer and evaluate intergovernmental contracts and agreements
as these relate to departmental functions;
J. Develop and maintain internal administrative and budgetary controls
and standards to assure maximum levels of quality and quantity of
service within budgetary limitations;
K. Keep informed of developments in administrative policies, management
techniques, and technological advancements related to departmental
responsibilities and operations and make recommendations to the Chief
Administrative Officer concerning Council action or administrative
considerations for the utilization of those policies, techniques,
and technologies deemed to be in the best interests of the department
and the Town;
L. Keep current with all state and federal laws and local ordinances
and administrative regulations relating to the functions of the department;
M. Serve as a member of any committee or provide staff services to any
board or commission to which the department head may be assigned by
the Chief Administrative Officer;
N. Develop personnel planning and employee development policies for
the department, including the planning and implementation of training
and education programs, as appropriate;
O. Establish and enforce rules and regulations for the use of municipal
facilities and services and issue such licenses and permits as may
be required by ordinance, as necessary and appropriate;
P. Advise the Chief Administrative Officer regarding rate structures
for services supported by user fees as appropriate; and
Q. Attend meetings of the Town Council and its committees, as necessary
and appropriate.