City of Mendota, IL
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2022-04-18
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Part I: Administrative Legislation
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Chapter 38 Finances
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Article V Outstanding Check Policy
- Part I: Administrative Legislation
- Ch 1 General Provisions
- Ch 7 Boards, Commissions and Committees
- Ch 13 City Council
- Ch 19 Departments
- Ch 25 Elections
- Ch 29 Emergency Services
- Ch 33 Ethics
- Ch 38 Finances
- Ch 38 Art V Outstanding Check Policy
- § 38-35 Purpose.
- § 38-36 Procedure.
- Ch 50 Officers and Employees
- Ch 57 Personnel Policies
- Ch 61 Police Department
- Ch 64 Public Works Department
- Ch 65 Purchasing
- Ch 70 Records
- Part II: General Legislation
- Ch 102 Adult Uses
- Ch 106 Advertising
- Ch 110 Alcoholic Beverages
- Ch 114 Amusements
- Ch 118 Animals
- Ch 129 Building Construction
- Ch 135 Contractor Registration and Insurance
- Ch 143 Economic Development
- Ch 147 Electrical Standards
- Ch 154 Fair Housing
- Ch 158 Fire Prevention
- Ch 162 Fireworks
- Ch 166 Flood Damage Prevention
- Ch 171 Garage Sales
- Ch 177 Historic Preservation Districts
- Ch 185 Junk Dealers
- Ch 193 Licensing
- Ch 204 Nuisances
- Ch 210 Offenses
- Ch 217 Parks and Recreation Areas
- Ch 221 Peddling and Soliciting
- Ch 225 Photographers
- Ch 229 Plumbing Standards
- Ch 236 Railroads
- Ch 245 Sewer Use
- Ch 249 Solid Waste
- Ch 257 Stormwater Management
- Ch 261 Streets and Sidewalks
- Ch 265 Subdivision of Land
- Ch 270 Taxation
- Ch 274 Taxicabs
- Ch 278 Tobacco and Tobacco Products
- Ch 282 Trailers and Trailer Parks
- Ch 286 Trees
- Ch 290 Truancy
- Ch 305 Vehicles and Traffic
- Ch 310 Vehicles, Impounding of
- Ch 318 Water and Sewer Connections
- Ch 322 Water Use
- Ch 340 Zoning
- Appendix
- Ch A400 Annexations
- Ch A401 Real Estate Transactions
- Ch A402 Street Vacations and Dedications
- Ch A403 Conditional Uses
- Ch A404 Zoning Map Amendments
- Derivation Table
- Ch DT Derivation Table
- Disposition List
- Ch DL Disposition List
[Adopted by Ord. No. 03-15-21B]
The purpose of the City of Mendota, Illinois, Outstanding Check
Policy is to ensure accurate cash reporting and management.
A.
When a check is outstanding for more than six months, the City of
Mendota's Treasurer, or his/her designee, shall notify the payee
by first-class mail that the check was issued and is still outstanding.
The letter shall indicate the check number, check date and the amount
of the outstanding check. The payee will have 30 days to claim the
outstanding check.
B.
At least once each year, the City of Mendota's Treasurer, or
his/her designee, shall prepare a listing of all checks that have
been outstanding for more than six months in which notification was
sent to the payee and the check was not claimed. A journal entry will
be done to deposit the funds into the City of Mendota's Unclaimed
Liability Account.
C.
Once a year, in April, the City of Mendota's Treasurer, or his/her
designee, will review the listing of all checks that have been outstanding
and deposited into the Unclaimed Liability Account to determine which
outstanding checks will be sent (checks dated three years or older)
to the State of Illinois, Unclaimed Property Division, per state statute.
