[HISTORY: Adopted by the Township Council of the Township of Medford 12-17-2013 by Ord. No. 2013-18. Amendments noted where applicable.]
A. 
The purpose of this chapter is to foster the openness of government and provide citizens with information concerning the various appointed municipal positions which exist within the Township of Medford.
B. 
This chapter further provides for a procedure whereby a citizen can indicate his/her desire to serve in a particular appointed position.
C. 
This chapter also provides for a notification process so that those citizens who have indicated a desire to hold a position will be notified when that position is under consideration for appointment and will ultimately be notified as to the action that was taken.
The following terms as used in this chapter shall have the meaning set forth below unless the context within which the term is used clearly provides for a different meaning:
APPOINTED MUNICIPAL POSITION
Any appointed position within the Township government which is created either by statutory law or by ordinance or resolution. Examples of such positions are Municipal Historian, or member of any board, commission, agency, council or committee of the municipality.
APPOINTING AUTHORITY
The official or body which by virtue of statutory law or by ordinance or resolution is given the authority to appoint a person to hold a particular appointed municipal position.
A register of appointed municipal positions is to be prepared and maintained. Such register shall be made available on the Township's website and at Town Hall and shall set forth at least the following:
A. 
Title of each appointed municipal position.
B. 
Brief description of the positions' powers and duties.
C. 
Any special credentials or qualifications required to hold the position.
D. 
The length of the term for the position.
E. 
The name of the person currently holding the position, the expiration date of his or her term, and the number of vacant seats on the board or commission.
F. 
The dates/times and frequency of any meetings which the holder of the position must attend.
A current updated listing of all existing vacancies for each appointed municipal position within the municipality shall be maintained by the Township Manager's office. Such list shall be made available at the Township Clerk's office and on the Township's website.
Unless essential for the proper functioning and/or carrying on of business of the local agency upon which the vacancy has occurred, a vacancy shall not be filled for a period of 30 days from its posting in order to allow interested persons time to submit applications as provided in § 6-6 below.
An application form shall be completed by any person interested in serving in an appointed municipal position. Such application shall, at a minimum, contain the following information:
A. 
Name.
B. 
Address.
C. 
Telephone number.
D. 
Email address.
E. 
Appointed municipal position sought.
F. 
Qualifications/experience for position.
G. 
Signature.
Any person interested in serving in an appointed municipal position may file an application for such position with the Township Manager's office. Such application(s) may be filed at any time, whether or not the appointed municipal position sought is vacant. A person may withdraw his or her application at any time.
All filed applications shall be maintained electronically and in a file or binder, segregated for each board or commission. Applications shall be considered void after two years unless renewed by the applicant.
Prior to filling any appointed municipal position, the appropriate appointing authority shall review each application filed for that position. Each person having submitted an application for an appointed municipal position under consideration to be filled shall be notified of said vacancy. The appointing authority shall conduct such review, investigation and/or interviews, as the appointing authority deems necessary or advisable, in its discretion. After a decision is reached to fill a vacant appointed municipal position, all those who had submitted an application for that position shall be notified of the appointing decision.