Annual disclosure of property interests plays a critical role in an effective code of ethics. By alerting Town citizens and officials and employees of potential conflicts of interest, the intention is to avoid violations. It should be noted that failure to make the required disclosure filings on a timely basis is a violation of the Code of Ethics of the Town of Monroe and subject to penalty as specified in this chapter.
A. 
All officials and employees are required, (1) annually by the date specified by the Town, and (2) within 30 days of taking office or within 30 days of the effective date of this chapter, to file a disclosure statement, in writing, to the Town Clerk, disclosing all land holdings in the unincorporated area of the Town of Monroe, and all land holdings in the incorporated area of any villages within the Town of Monroe, whether held personally, by a family member, jointly with a family member, as defined in this chapter, jointly in partnership with others, as a corporate entity or trust and the name of any partnership, corporate entity, or trust of which he or she or a family member is an officer, director or employee or of which he or she or a family member, legally or beneficially, owns or controls more than 5% of the outstanding stock or interest, and his or her position, and his or her or family members' position, if any, with the partnership, corporate entity or trust.
B. 
In the event that a change occurs with respect to any of the information required on the aforesaid disclosure statement, the party required to file such a statement shall file an amended statement reflecting any such change in circumstances within 60 days from the date thereof, unless requested by the Board of Ethics to do so sooner, in which case such amended statement shall be filed within 10 days of the request for the same.
A. 
Any official, employee, or consultant who has an interest (as defined above in § 4-4) materially affected by a matter before the Town Board or any other board, agency, or commission thereof, shall publicly disclose on the official record of the Town Board the nature and extent of such interest within five days of discovery. Said official, employee, or consultant shall also file a written summary of that disclosure with the Board of Ethics within 10 days of said public disclosure.
B. 
If any official, employee, or consultant has a potential or actual conflict of interest in a matter before the Town or any of its boards, agencies, or commissions, or in the performance of his or her public duties, he or she shall make known to the Town Board and any other board, agency, or commission of the Town affected, and the Board of Ethics, within 10 days of discovery thereof, the nature of such conflict and shall refrain from any participation whatsoever in the matter so as to avoid true conflict.
C. 
Notwithstanding the foregoing and to the extent permitted by law or regulation, any consultant employed by the Town must disclose any interest or affiliation the consultant has with any individual or business entity when such individual, group, or firm has a matter pending before the Town or any of its boards, departments, agencies, or commissions and the consultant in the performance of his or her duties must render professional advice or give an opinion to the Town or any of its boards, departments, agencies, or commissions in connection with such pending matter.