[Ord. No. 2067, 2-21-2023]
The purpose and intent of this Chapter is to provide for the temporary use of land for special events in a manner consistent with its normal use and beneficial to the general welfare of the public. Furthermore, it is the intent of this Chapter to protect nearby property owners, residents and businesses from special events that may be disruptive, unsafe, or inappropriate given site conditions, traffic patterns, land use characteristics and the nature of the proposed event.
[Ord. No. 2067, 2-21-2023]
The terms used in this Chapter, for purposes of the regulations in this Chapter, shall be defined as follows:
NON-PROFIT GROUP or ORGANIZATION
Any person(s), partnership, association, non-profit corporation, a 501(c)(3) corporation, or other group that does not distribute its surplus funds to its owners, shareholders or members, and whose activities are conducted for charitable, civic, or humanitarian motives, or for the benefit of others, and not for the private gain of any individual or group and may include, but shall not be limited to, patriotic, philanthropic, social service, welfare, benevolent, educational, civic, fraternal, cultural, charitable, scientific, historical, athletic, or medical activities.
SPECIAL EVENT
A temporary, short-term use of land or temporary structure(s), located, or conducted outside, that is, not within a permanent building or structure. A special event may be on public or private street right-of-way, public property, or private property within the corporate limits of the City of Oak Grove, Missouri ("corporate limits"), and may include, but not be limited to, the following types of activities:
1. 
Athletic Event. An organized competitive or recreational event in which a group of people collectively engage in a sport or form of physical exercise, including, but not limited to: running, jogging, walking, bicycling or skating, on any public street right-of-way or upon public property in the corporate limits.
2. 
Auto Sales Tent. A tent located on an auto sales lot for the purposes of a sales event and/or a promotional activity.
3. 
Block Party. A neighborhood event, in which a street is temporarily closed.
4. 
Commercial Event. Commercial activities, either on the same property as the primary commercial use, or on other private commercial property, which are intended to sell, lease, rent or promote specific merchandise, services or product lines, including, but not limited to: Tent sales, sidewalk sales, trade shows, flea markets, product demonstrations or parking lot sales of food, artwork, or other goods. This definition does not include mobile food vending (see Article VI, Chapter 660).
5. 
Entertainment, Or Amusement Event. An organized event having as its primary purpose the entertainment or amusement of a group of people, including, but not limited to: Carnivals, festivals, public firework displays, fairs, or concerts, on public or private property within the corporate limits.
6. 
Film Production. The process of making a film on public or private property within the corporate limits.
7. 
Non-Commercial Events. Fund-raising or non-commercial events sponsored by non-profit groups or non-profit organizations.
8. 
Parade. Any march or procession consisting of people, animals, or vehicles, or any combination thereof, except funeral processions, upon any public street, sidewalk, alley, jogging trail, or bike path, which does not comply with normal and usual traffic regulations or controls.
9. 
Political Event. An organized event, not including an athletic or entertainment event, having as its primary purpose the exercise of expressive activities of a political nature, including but not limited to speech making, picketing, protesting, marching, demonstrating, or debating public issues.
10. 
Seasonal Sales. Christmas tree sales, fruit, flower or vegetable sales, or sale of other seasonal products, when sold on property other than on the site where grown, constructed or assembled.
11. 
Private Events. Events held on private property meeting all applicable codes and ordinances, including but not limited to wedding receptions and birthday events.
12. 
Carnivals, Circuses, Rodeos, Side Shows, And Other Events. An amusement enterprise consisting of rides, acts, shows, games, amusement devices or other similar devices or any combination of such devices.
13. 
Fireworks Sales. See Article IV, Section 210.570.
14. 
Mobile Food Vending. See Article VI, Chapter 660.
SPECIAL EVENT SIGNAGE
Signage that is temporary in nature, is not permanently attached to the ground or sign surface, and is used to advertise any type of special event as listed herein, whether or not a special event permit is required.
[Ord. No. 2067, 2-21-2023]
A. 
Except as otherwise provided under the exemptions Section of Section 670.040, a Special Event Permit is required for the following special events, as defined above:
1. 
Athletic event.
2. 
Commercial event.
3. 
Entertainment event.
4. 
Non-commercial event, unless conducted entirely on private property owned or leased by the sponsoring non-profit group or organization.
5. 
Seasonal sales event.
6. 
Parades.
7. 
Block parties.
8. 
All special events requiring street closure.
9. 
All special events which include street vendors to be located on public right-of-way.
10. 
Carnivals, circuses, rodeos, side shows, and other events.
11. 
Fireworks sales. See Article IV, Section 210.570.
12. 
Mobile food vending. See Article VI, Chapter 660.
[Ord. No. 2067, 2-21-2023]
A. 
The following special events are exempt from the requirements of this Section and do not require a permit, unless the special event requires street closure:
1. 
Auctions/estate sales.
2. 
Auto tent sales located on private property and on an existing, legal, or legal non-conforming auto sales lot, and having a maximum duration of four (4) weeks.
3. 
Commercial event if it has a minimal impact on the community. Criteria for determining minimal versus significant impact, shall include, but not be limited to the following:
a. 
Public services required.
b. 
Tent or other structure.
c. 
Traffic circulation.
d. 
Parking considerations.
e. 
Anticipated Attendance. This could include centralized special events held within a shopping center parking area, not connected to individual businesses within the shopping center, with no off-site impact. The City Clerk shall determine whether a permit is required for a specific commercial event, based upon the proposed extent of activities.
4. 
Non-commercial event, if conducted entirely on private property owned or leased by the sponsoring non-profit group or organization, with a maximum duration of forty-eight (48) hours.
5. 
Political events.
6. 
Private events.
7. 
Any special event sponsored or co-sponsored by the City. Such events shall comply with the performance standards set forth herein. A City co-sponsored event requiring street closure requires a special event permit.
8. 
Any special event held within a public park. These events shall be governed by other provisions of the City Code and adopted policies regulating conduct in City parks and recreation areas.
9. 
Any business already operating under a use permit that regulates the display and sale of outdoor goods or authorizes the operation of any special event as defined herein.
[Ord. No. 2067, 2-21-2023]
A. 
Application Fee. An application fee shall be required upon submittal of each special event application is fifty dollars ($50.00).
B. 
Fees For City Services. If the permit applicant requests City services, or City staff determines the need or the Board of Aldermen upon referral or appeal, as described in this Chapter, determines, as a condition of granting the permit, that public services or equipment must be provided to protect the public health or safety, the applicant shall be required to pay a fee for City services is two hundred fifty ($250.00) per day.
C. 
All non-profit groups or organizations as defined by definition are hereby exempt from the permit fee (Note: the application is still required).
D. 
The Board of Aldermen shall have the authority to waive the fees for City services.
[Ord. No. 2067, 2-21-2023]
A. 
Application Required. A special event application shall be submitted for any special event requiring a special event permit, as outlined in Section 670.030.
B. 
Application Deadline. A complete application shall be submitted at least forty-five (45) calendar days prior to the requested start date of a special event. The City Clerk shall have the authority to waive the application deadline.
C. 
Submission Requirements. The application shall set forth and contain the following information:
1. 
Name and/or brief description of the event.
2. 
Description of City services required for the event such as traffic control.
3. 
Fees, as required.
4. 
A written narrative, fully describing the proposed event, including:
a. 
Location.
b. 
Hours of operation.
c. 
Anticipated attendance.
d. 
Buildings or structures to be used in conjunction with the event.
e. 
Proposed signs or attention attracting devices.
f. 
Public streets to be used, if any.
5. 
A statement that the standards set forth in this Chapter have been satisfied.
6. 
A site plan in the form and the level of detail as required by the City Clerk, showing the location of all existing or proposed uses, structures, parking areas, outdoor display areas, signs, streets, and property lines.
7. 
Date and time of the event to include start and ending dates and times.
8. 
Contacts: Name, address, email and phone number of the owner of the premises on which the proposed event is to be held and the name, address, email, and phone number of the applicant.
9. 
Written approval from the property owner agreeing to the proposed event if the applicant is not the same as the property owner.
10. 
Location and number of proposed temporary public toilets.
11. 
A waste disposal plan, which shall include the following information:
a. 
Name of the sanitation company, hauler, and/or staff that will be providing bins, emptying bins, and transporting the bins for proper disposal.
b. 
Site plan indicating the location of bins.
c. 
Number of bins provided.
12. 
Proof Of Liability Insurance. If the special event will take place on public property, said certificate of insurance shall name the City as an additional insured party in an amount determined by the City Administrator based on the nature of the special event.
13. 
A statement that ensures indemnification of the City and that public property will be protected and/or restored to its condition prior to the special event.
[Ord. No. 2067, 2-21-2023]
A. 
Special events shall comply with the following standards:
1. 
Location. Special events that do not require the use of public property, or right-of-way shall be conducted on private property in a commercial or industrial zoning district, except that non-profit organizations may conduct special events on any property where the owner has granted permission. For all special events that require the use of public right-of-way, the permit shall clearly specify the streets to be used for the event and the time that the streets will be closed, if applicable.
2. 
Land-Use Compatibility. The special event shall be compatible with the purpose and intent of this Section and with adjacent land uses. The special event shall not impair the normal, safe, and effective operation of a permanent use on the same site. The special event shall not endanger or be detrimental to the public health, safety, or welfare or injurious to property or improvements in the immediate vicinity of the special event, given the nature of the activity, its location on the site and its relationship to it.
3. 
Compliance With Other Regulations. All applicable provisions of the Building Code (Title V of the Code of Ordinances) shall be met. Permit holders must at all times comply with all applicable legal and regulatory provisions, including, without limitation, health code regulations.
4. 
Restoration Of The Site. Any temporary structure shall be promptly removed upon the cessation of the event. Within forty-eight (48) hours of cessation of the event, the site shall be returned to its previous condition, including the removal of all litter, signage, attention-attracting devices, or other evidence of the special event. If the site is not returned to its previous condition, the City may restore the site at the expense of the applicant.
5. 
Hours Of Operation. The hours of operation of a special event shall be consistent with the surrounding land uses.
6. 
Duration. The maximum duration of a special event shall be as set forth below, unless modified by conditions attached to the issuance of the special event permit.
a. 
Athletic event: Three (3) days.
b. 
Auto tent sales (exempt): Four (4) weeks.
c. 
Commercial event: Three (3) days.
d. 
Commercial event (exempt): Three (3) days.
e. 
Entertainment Event: Five (5) days.
f. 
Non-commercial event: Three (3) days.
g. 
Non-commercial event (exempt): Two (2) days.
h. 
Block party: Twelve (12) hours.
i. 
Seasonal sales event:
(1) 
Sixty (60) days if up to or less than fifteen percent (15%) of the parking lot is used for the event;
(2) 
Ninety (90) days if less than ten percent (10%) of the parking lot is used for the event.
7. 
Traffic Circulation. The special event shall not cause undue traffic congestion or accident potential given anticipated attendance and the design of adjacent streets, intersections, parking, and traffic controls. All sidewalks shall be left open for pedestrian traffic unless special approval is received for blockage. No alleys, driveways, fire lanes or other access points shall be blocked by the special event unless specific approval is granted for the special event.
8. 
Parking Restrictions. Approval of a short-term parking restriction can be granted through a special event application as determined by the Police Chief. Special event permit recipients shall be responsible for securing, installing and immediate removal of all required no parking signs upon cessation of the event.
9. 
Street Closings And Temporary Traffic Control. Special event permit holders shall be responsible for securing, installing and immediate removal upon cessation, all required temporary traffic control, including but not limited to all barricades and signs when street or lane closures are approved. All temporary traffic control shall be in accordance with the Manual on Uniform Traffic Control Devices, subject to approval by the Police Chief.
10. 
Off-Street Parking.
a. 
All off-street parking surfaces used for the special event shall be concrete or asphalt.
b. 
No more than twenty percent (20%) of the parking stalls required for the structure associated with the parking lot in which the special event occurs shall be permitted to be used for a special event.
c. 
For seasonal sales events with a duration of over sixty (60) days and up to ninety (90) days, no more than ten percent (10%) of the required parking stalls shall be permitted to be used for the special event.
d. 
Special events shall not cause a shortage of parking for the primary use on the property on which they are located. Special events shall not create a shortage of parking for uses on properties surrounding the property on which they are located.
11. 
Anchoring Devices. No spikes, nails, anchors, or other devices shall be driven into any public street or sidewalk. Such devices may be used on private parking lots provided any damage resulting therefrom shall be repaired upon cessation of the event and removal of the devices.
12. 
Fire Safety. The Sni Valley Fire Protection District shall be consulted for the following requirements and inspection, as necessary:
a. 
All fire hydrants in the area of the special event must be left with five (5) feet of clearance on all sides and shall be accessible from the fire lanes that are designated with the event.
b. 
No open fires shall be permitted unless advance approval is obtained from the Fire Department.
c. 
Fire extinguishers shall be available as determined by the Fire Chief.
d. 
Temporary electrical wiring for the special event shall be installed in accordance with the requirements of the National Electrical Code.
e. 
Tents shall comply with the Fire Code and applicable building codes.
f. 
Exit signs and proper exiting aisles shall be provided in temporary special event structures.
13. 
Public Conveniences And Litter Control. Adequate on-site restroom facilities and solid waste containers shall be provided. The applicant shall calculate the demand for such facilities and specify how the need will be addressed.
14. 
Nuisances. The special event shall not generate excessive noise, dust, smoke, glare, spillover lighting or other forms of environmental or visual pollution.
[Ord. No. 2067, 2-21-2023]
A. 
Special event organizers are required to secure all necessary authorizations from appropriate City, State or Federal authorities.
B. 
Applicant must provide an alcohol management plan including:
1. 
Written narrative and diagram showing specific areas requested for alcohol service such as a beer garden, stage area, or any other areas where alcohol will be served or consumed showing controlled entrances and exits.
2. 
In addition, the applicant must include necessary security measures including but not limited to security personnel, fencing, barriers, etc., as determined by the Chief of Police.
3. 
Provide Proof Of Additional Liability Insurance. If the special event will take place on public property, said certificate of insurance shall name the City as an additional insured party in an amount determined by the City Administrator based on the nature of the special event.
[Ord. No. 2067, 2-21-2023]
A. 
No separate sign permit shall be required for signs related to a special event.
B. 
Signs related to a special event which requires a special event permit, as defined, and regulated in this Chapter, shall be allowed only as authorized in the approval of the special event by the City Administrator or designee. The time limit for temporary signs advertising the event shall be specified in the special event approval, with thirty (30) days being the standard guideline.
1. 
Signs for community-wide special events, as determined by the City Clerk, may be placed off-site on private property, subject to approval of the location(s), and permission of the property owner(s).
2. 
Signs for special events that are not community-wide, as determined by the City Administrator or designee, may only be placed on the property where the event is being held.
C. 
Signs related to a special event not requiring a special event permit shall be allowed only on the property where the event is being held.
[Ord. No. 2067, 2-21-2023]
A. 
The applicant must seek approval from the Board of Aldermen for any special event permit that includes the use of public right-of-way, street closure, or City services (excluding block parties).
B. 
The City Clerk may approve any special event permit that does not include the use of public right-of-way, street closure, or City services, (excluding block parties) after determining that the event will comply with all special event performance standards and application criteria and requirements. The City Clerk may defer approval to the Board of Aldermen based on the anticipated community impact.
C. 
Appeal Of Denial.
1. 
The denial of any application by the City Clerk shall be in writing.
2. 
The applicant, in the event of a denial of a special event permit, and a permit holder, in the event of the revocation of a special event permit, shall have the right to appeal a decision of the City Clerk to the Board of Aldermen.
3. 
Appeal To Board Of Aldermen. Applicants denied a special event permit may appeal to the Board of Aldermen by filing such appeal with the City Clerk with full documentation supporting his or her application within ten (10) days of the denial.
4. 
Schedule. Appeals shall be placed on the first available Board of Aldermen meeting agenda for consideration.
5. 
Board Of Aldermen Consideration. The Board of Aldermen action shall be final and may include additional fees to cover the cost of providing City services and/or any other conditions deemed necessary to protect the general welfare of the City and the public.
D. 
Prohibition On Transfer. No special event permit issued under the provisions of this Section shall be assignable or transferable to any other person or transferable to another location for the operation of a special event by that person or at a different location.
E. 
Conditions Of Approval. When issuing a special event permit, the City Clerk, and Board of Aldermen may establish additional conditions deemed necessary to ensure compatibility with adjacent land-uses and to minimize potential adverse impacts on nearby uses, including, but not limited to:
1. 
Limitation Of Events. Special events which require City services during the event shall be limited to one (1) per day or per weekend subject to availability of personnel, as determined by City staff. Scheduling shall be on a first come first served basis.
2. 
Signs. The number, size, location, or time limit for signs may be limited.
3. 
Temporary arrangements for parking and traffic circulation.
4. 
Modifications or restrictions on the hours of operation, duration of the event, size of the event or other operational characteristics.
5. 
The provision of traffic control or security personnel to ensure the public safety and convenience.
6. 
Posting of security, in an amount required by the City Administrator, for special events where the anticipated attendance is one thousand (1,000) or more people to help ensure that the operation of the event and the subsequent restoration and cleanup of the site are conducted according to required special event standards and conditions of approval.