In compliance with Article 6 of the New York State Public Officers Law, as may be amended from time to time, the following format will be followed:
A. 
All requests for information from any Town Department shall be in writing, reasonably describing the record requested and submitted to the Town Clerk/Records Management Officer (RMO) during regular business hours of the Town of Farmington Town Clerk's office.
B. 
Within five business days of the receipt of the written request, one of the following will occur by the RMO:
(1) 
The record will be made available to the person requesting it.
(2) 
The request will be denied, in writing.
(3) 
A written acknowledgment of the receipt of the request and a statement of the approximate date when such request will be granted or denied shall be forwarded.
C. 
Any person denied access to a public record may appeal, within 30 days of the date of denial in writing, such denial to the Town Board.
D. 
The Town Board is hereby designated as the appeal agency for determination of denials and will proceed as follows:
(1) 
The Town Board shall, upon the receipt of an appeal at a regular scheduled Town Board meeting, fully explain, in writing, to the person requesting the record the reason for further denial, or the Town Board shall provide access to the record sought.
(2) 
The Town Board shall forward to the New York State Committee on Open Government a copy of such appeal when received by the appeal agency and shall also forward to said Committee the ensuing determination thereon. The State Committee address shall be:
NYS Committee on Open Government
Department of State
One Commercial Plaza
99 Washington Avenue, Suite 650
Albany, New York 12231
A set fee shall be charged per photocopy of a record. Such charge shall be established by resolution of the Town Board and shall be part of the Town's Annual Fee Schedule. No fee shall be charged for an electronic copy of a record.