South Fayette Township is fortunate to have volunteers to coordinate sports programs for the benefit of Township residents and citizens-at-large on Township-owned property and facilities. The South Fayette Athletic Association (the "SFAA"), though acting as an independent organization/s from the Township, shall remain accountable and responsible to the Township while using Township parks, fields and facilities, and their services must be consistent and in compliance with the Township's policies, ordinances and good business practices as well as those federal and state regulations which are imposed not only upon SFAA members, but upon the Township. It is further recognized that this chapter governs the activities of the members of the SFAA, but also any affiliated organizations, such as traveling teams, all-star teams, etc. It is further recognized that the interaction between SFAA and the Township shall be through the Township Parks and Recreation and Public Works Departments, the Parks and Recreation Board and the South Fayette Township Board of Commissioners in resolving and addressing issues. The Township reserves the right to revoke park facility privileges from any SFAA organization or person affiliated with SFAA organizations.
SFAA members shall provide all labor and materials for providing their service or activity set forth below. The service or activity required and SFAA's extent of responsibility is as follows:
A. 
SFAA members will work with the Township to accommodate and schedule field use and use of facilities on Township property. It is recognized that the fields and all permanent facilities and fixtures, no matter who built or installed the same, are Township property. It is also recognized that all field use and schedules are ultimately approved and determined by a Parks and Recreation Director or assignee.
B. 
SFAA members may use Township property such as fields, lights, concession stands, and storage facilities at no cost.
C. 
SFAA members may use park pavilions, if available for organizational meetings, but must reserve facilities through the Parks and Recreations Department no more than 30 days in advance, and the fee may be waived at the Township's discretion.
D. 
SFAA members may use fields and park facilities assigned to them by the Parks and Recreation Director on a nonexclusive basis to conduct its program. The Township may assign other organizations and programs for the use of the same fields and park facilities based on the scheduling adopted by the Parks and Recreation Director.
E. 
SFAA members are to provide the necessary supplies and equipment (bases, goals, pads, uniforms, etc.) to perform specific services. Such supplies and equipment shall be considered part of the organization's overhead costs and are not reimbursable by the Township, unless otherwise approved by the Township.
F. 
SFAA members may utilize advertising space available around fields for organizational advertising or third-party advertising and to retain proceeds from said advertising as part of its fundraising activities with Township permission.
G. 
The Township reserves the right, at any time, to request SFAA members to submit an audit of the organization's financial records, to ensure proper usage of funds and to confirm good financial standing.
H. 
The Township, at any time, reserves the right to ban any person from participating in any SFAA-affiliated organization for any reason the Township feels is viable.
The Township and Parks and Recreation Department shall have the final and ultimate control and authority over the scheduling of use of the Township's fields and facilities, including the resolution of any conflicts or disputes arising therefrom. No activities will be allowed to make use of the Township's fields and facilities until a schedule has been approved by the Parks and Recreation Department. Other requirements concerning scheduling are as follows:
A. 
A proposed schedule from SFAA members must be submitted prior to their first practice or game and no later than March 31 for spring seasons, May 31 for summer seasons and August 31 for fall seasons. Schedules cannot include cannot be exclusive use.[1]
[1]
Editor's Note: So in original.
B. 
The SFAA members are to make application for field use to the Parks and Recreation Director, through the Director's preferred method, and must include:
(1) 
Fields used.
(2) 
Specific dates.
(3) 
Start and end times.
(4) 
Distinction between games and practices usage.
C. 
SFAA members will provide updates or changes to the schedule to the Parks and Recreation Department. SFAA members may only use fields during scheduled times; use of fields without prescheduled dates is not permissible.
D. 
The SFAA members will coordinate the use of the fields and facilities by their own individual teams.
E. 
No organization to whom a field or facility has been assigned may allow another group or organization to use the fields or facilities assigned to it without the consent of the Parks and Recreation Department. No organization shall charge a fee to allow another group or organization to use the fields or facilities in its place or allow a commercial business to use the fields or facilities to provide an activity not coordinated by the organization.
A. 
The Parks and Recreation and Public Works Departments shall be responsible for general maintenance of fields and facilities except where otherwise stated. The Parks and Recreation and Public Works Departments will be responsible for the following:
(1) 
Turf maintenance, such as mowing, fertilizing, and aerating.
(2) 
General bathroom and pavilion cleanings.
(3) 
Trash removal from waste receptacles.
(4) 
Fence maintenance.
(5) 
Lights replacement.
(6) 
Nail dragging infields.
B. 
When it is determined that park and field maintenance is required, the Township will take into consideration the practice and game schedule submitted by SFAA members. SFAA members must understand that this schedule is subject to many conditions and may be altered at any time with or without notice.
C. 
SFAA members shall observe the following rules with regards to maintenance and improvements:
(1) 
SFAA members are not permitted to permanently alter, add, delete, repair, or improve and park facilities without prior approval of the Parks and Recreation Department. Such alterations, additions or improvements shall meet existing ADA regulations and applicable Township codes and become and remain Township property. All improvements, fixtures or permanent buildings, facilities or structures shall become Township property, except that this does not include personal property, movable equipment or smaller storage units.
(2) 
SFAA members shall notify the Parks and Recreation Department of any damage, vandalism, needed repairs and/or safety issues at its respective parks or fields as soon as possible. If the damage is the result of the SFAA's member's negligence or failure to comply with the accepted operational or security measures, the SFAA member will be held responsible for reimbursing the Township for all or part of the repair cost. The Township shall generally be responsible for all other repairs or improvements.
(3) 
The Parks and Recreation and Public Works Departments reserve the right to take fields out of service for a partial or entire season to perform maintenance. The SFAA members will be notified of the conflicts prior to the start of the playing season or as soon as possible thereafter. Particular fields may be closed due to conflicts with Township events. SFAA members must adhere to all field closings issued by the Departments.
(4) 
Field closings are to be determined with safety and future playability in mind. Weather-related field closings will be determined by the Parks and Recreation Director but also may be handled by individual SFAA organizations.
(5) 
SFAA members are responsible for lining fields per their needs. It may be requested for Township staff to assist with field lining, and requests must be submitted at least a week in advance. SFAA members are responsible for the cost of paint/chalk.
(6) 
On ballfields, SFAA members are responsible for field preparation such as, but not limited to, setting bases and mat dragging.
(7) 
Although the Township is responsible for general park maintenance, the SFAA members are responsible for picking up trash after practices and games and placing it in waste receptacles.
(8) 
Although the Township has insurance for damage to its property and shall repair and improve any such damage not caused by their organization or its activities, the SFAA members should maintain its own property damage and loss insurance for the loss or damage of any of its own equipment and personal property stored in or maintained in Township facilities or fields.
A. 
SFAA remembers may operate concession service in designated concession facilities. All County Health Department guidelines and regulations and state child labor laws must be followed. Any changes to the concession building and any changes in the equipment or locks must be approved by the Parks and Recreation and Public Works Departments. The Township must have current keys and access codes to all buildings and facilities. SFAA members are responsible for stocking and securing facilities after use.
B. 
SFAA members are responsible for turning on and off manual field lights at the conclusion of each night's activities. The Township will control all field lights that operate on a wireless system. The SFAA shall be responsible for turning on and off all manual controls for field lights.
C. 
Large outdoor equipment stored on-site, including goals and bleachers, shall be available to the public.
D. 
SFAA members are responsible for monitoring all areas during its use of the field and facility. This includes both participant and spectator involvement to ensure safety.
E. 
No alcoholic beverages are to be consumed on Township property or Township facilities.
F. 
SFAA members may lease equipment (lights, etc.) or storage buildings, but must notify the Parks and Recreation Director prior to delivery.
The Township shall be responsible with providing the following:
A. 
Provide fields at no cost to the SFAA members.
B. 
Provide general maintenance as set forth above.
C. 
Pay for utility bills, including electricity, water, natural gas, waste removal and sewer.
D. 
Promote registration information on the Township website and social media.
E. 
Enforce park rules and ordinances.
F. 
Improve fields and park amenities, where needed.
G. 
Provide liability coverage for public use of parks and facilities.