[Adopted 3-8-1988 as Ord. No. 88-5 (Ch. 2, Art. 9, of the Revised Ordinances of 1972); amended in its entirety 5-13-1997 by Ord. No. 97-8]
In every municipality there shall be a Municipal Clerk appointed for a three-year term by the governing body of the municipality. Reappointment shall be governed in accordance with N.J.S.A. 40A:9-133.4.
[Amended 4-5-2016 by Ord. No. 16-07]
In the event of a vacancy in the office of Municipal Clerk, appointment shall be made for a new term and not the unexpired term. The governing body of the municipality shall appoint a person to a three-year term as Municipal Clerk within six months after the Municipal Clerk has resigned or the office has otherwise become vacant. Should the office of Municipal Clerk become vacant, the governing body of the municipality, within 90 days of said vacancy, may appoint a person to serve as Acting Municipal Clerk for a period not to exceed one year and commencing on the date of the vacancy in compliance with N.J.S.A. 40A:9-133(c). Any person so appointed may be reappointed as acting Municipal Clerk, with the approval of the Director of the Division of Local Government Services, for a maximum of two subsequent one-year terms following the termination of the temporary appointment.
The Municipal Clerk shall:
A. 
Act as secretary of the municipal corporation and custodian of the municipal seal and of all minutes, books, deeds, bonds, contracts and archival records of the municipal corporation. The governing body may, however, provide by ordinance that any other specific officer shall have custody of any specific other class of record.
B. 
Act as secretary of the governing body, prepare meeting agendas at the discretion of the governing body, be present at all meetings of the governing body, keep a journal of the proceedings of every meeting, retain the original copy of all ordinances and resolutions and record the minutes of every meeting.
C. 
Serve as chief administrative officer in all elections held in the municipality subject to the requirements of Title 19 of the Revised Statutes.
D. 
Serve as the Chief Registrar of Voters in the municipality, subject to the requirements of Title 19 of the Revised Statutes.
E. 
Serve as the administrative officer responsible for the acceptance of applications for licenses and permits and issuance of licenses and permits, except where a statute or municipal ordinance has delegated that responsibility to some other municipal officer.
F. 
Serve as coordinator and records manager responsible for implementing local archives and records retention programs as mandated pursuant to Title 47 of the Revised Statutes.
G. 
Perform such other duties that are now or hereafter imposed by statute, regulations or municipal ordinance or regulation.
H. 
He or she shall have the power of authority to take and administer oaths and affirmations in all Borough matters.
I. 
Obtain N.J.S.A. 40A:9-133.8 certificate (RMC) as a prerequisite to tenure.
The Borough Clerk of the Borough of Hillsdale shall not be required to be a resident of the Borough.