[HISTORY: Adopted by the Mayor and Council of the Borough of Kinnelon 10-21-1971
by Ord. No. 12-71 (Ch. 3 of the 1972 Code); amended in its
entirety 10-20-2005 by Ord. No. 26-05.
Subsequent amendments noted where applicable.]
GENERAL REFERENCES
Administrative organization — See Ch. 4.
The office of Municipal Administrator (hereinafter known as "Administrator")
is hereby created in and for the Borough pursuant to the provisions of this
chapter.
[Amended 7-20-2006 by Ord. No. 19-06]
The Municipal Administrator shall be appointed by the Mayor, with the
advice and consent of the Borough. The term of office of the Municipal Administrator
shall be at the pleasure of the governing body.
A.
Vacancies in said office shall be filled by persons appointed
by the Mayor, with the advice and consent of the Borough Council.
B.
Permissive absence or disability. During the absence
or disability of the duly appointed Municipal Administrator, the Mayor and
Council of the Borough of Kinnelon may, by resolution, appoint an officer
or regular employee of the municipality to perform the duties of the Municipal
Administrator during such absence or disability. Such permissive absence or
disability shall be limited to three months, after which time such absence
or disability may be deemed a vacancy.
C.
The Municipal Administrator may be removed by a 2/3 vote
of the Borough Council of the Borough of Kinnelon. The resolution of removal
shall become effective three months after its adoption by the Borough Council
of the Borough of Kinnelon. The Borough Council may provide that the resolution
shall have immediate effect; provided, however, that the Borough Council of
the Borough of Kinnelon shall cause to be paid to the Administrator forthwith
any unpaid balances of his salary and his salary for the next three calendar
months following the adoption of the resolution.
A.
The Municipal Administrator shall be appointed on the
basis of his executive and administrative abilities and qualifications, with
special regard to education, training and experience in governmental affairs.
B.
The Administrator shall be exempt from any Borough residency
requirements.
C.
The Administrator or his/her immediate family shall not
engage in any organized political campaigns within the Borough or have any
interest, directly or indirectly, in any contract, subcontract, job for work,
materials, or services or the profits thereof to be furnished or performed
for the Borough.
The Administrator shall receive as his/her salary such sums as may be
fixed and adopted by the Salary Ordinance or Salary Resolution of the Borough
of Kinnelon. The Borough Council reserves the right at any time to set specific
hours for the Administrator by Resolution.
The Administrator, in addition to the powers and duties hereinafter
set forth, shall have the powers and duties prescribed by the laws of New
Jersey, the ordinances of the Borough of Kinnelon, and such other additional
powers and duties as may be from time to time prescribed or directed by the
Borough Council of the Borough of Kinnelon. Excepted, however, are those powers
or duties required by law to be exercised by the governing body itself or
by another officer, board or body. The Administrator shall be responsible
to the Borough Council for the proper administration of all the affairs of
the municipality, with the advice and consent of the Mayor and Council, and
to that end he/she shall:
A.
Maintain a continuing review of all department and office
operations and their expenditures and report to the Council. He/she shall
supervise and direct the business activities of all municipal departments,
including the direction of central purchasing and the employment and replacement
of personnel as may be required in said departments.
B.
Serve as the Personnel Officer of the Borough and, as
such, shall recommend the hiring and promotion of Borough employees subsequent
to satisfactory completion of the probationary period and shall advance said
employees or employee to the next step, and when he/she deems it necessary
or advisable for the betterment of the Borough, he/she shall recommend suspension
or discharge of employees; provided, however, that the Administrator shall
report at the next regular meeting thereafter of the Borough Council any action
taken regarding the hiring, promotion, suspension or discharge of any employee.
The Administrator shall delegate to department heads what he/she may deem
necessary for efficient administration, to the extent not prohibited by law,
by making recommendations for the internal organization of each department.
C.
Prepare and submit, in conjunction with the Chief Financial
Officer, Auditor, and the Finance Committee, to the Borough Council, before
the close of the fiscal year or on such alternate date as the Borough Council
shall determine, a proposed budget for the next fiscal year and an explanatory
budget message. In preparing the proposed budget, the Administrator shall
obtain from the head of each department, agency, board or officer estimates
of revenues and expenditures and other supporting data as he/she requests.
The Administrator shall review such estimates and may revise them before submitting
the proposed budget, with the estimates of each department and revisions thereto,
to the Borough Council. He/she, in conjunction with the Chief Financial Officer,
and Finance Committee shall prepare and submit the annual capital budget and
capital plan to be considered by the Borough Council.
D.
Be responsible for the administration of the budget after
its adoption by the Borough Council and the implementation of the work programs
contained in the budget. He/she shall maintain a continuing review and analysis
of budget operations, work programs and costs of municipal services.
E.
Execute and enforce the laws of the State of New Jersey
and the ordinances and resolutions of the Borough of Kinnelon as the Borough
Council may prescribe.
F.
In conjunction with the Borough Clerk, prepare an agenda
for and arrange meetings and conferences of the Mayor and Borough Council.
G.
Attend all meetings of the Borough Council and other
committees as directed, and he shall receive notice of all regular and special
meetings of the Borough Council and all advisory committees.
H.
Keep the Borough Council informed as to the conduct of
the Borough affairs, submit periodic reports, either in writing or orally,
on the condition of Borough finances and such other reports, either in writing
or orally, as the Borough Council shall request, and shall make such recommendations
to the Borough Council as he/she deems necessary and advisable for the welfare
and future needs of the Borough.
I.
Submit to the Borough Council within 90 days after the
close of the fiscal year, or sooner if required, a complete written report
on the administrative and fiscal activities of the Borough for the preceding
year, as well as all recommendations regarding the improvement of said activities.
J.
Insure that the provisions of all franchises, leases,
permits and privileges are complied with as granted by the Borough.
K.
Supervise the performance and faithful execution of Borough
contracts except insofar as such duties are expressly imposed upon some other
Borough officer or official by statute.
L.
Insure that all money owed the Borough is promptly paid
and that proper proceedings are taken for the security and collection of all
the Borough claims except as such duties are imposed on other officials by
law.
N.
Be required by the Borough Council to review and recommend
bills and vouchers for payment prior to final approval by the Borough Council.
He/she shall maintain liaison with the Borough Treasurer by continuous review
of operating expenses and report periodically to the Mayor and Council on
the status of all accounts.
O.
Receive copies of all general and official correspondence
addressed to the Borough of Kinnelon and shall refer same to the appropriate
officer or department for disposition and reply.
P.
Receive all complaints regarding services or personnel
of the Borough. He/she or an officer designated by the Borough Council shall
investigate and dispose of such complaints, and the Administrator shall keep
a written record of such complaint and when and what action was taken in response
thereto and provide to the Borough Council a copy thereof when requested to
do so.
Q.
Act as the Borough Council liaison to the administrative
employees, whenever feasible.
R.
Maintain a continuing review and analysis of budget operations,
work programs and costs of municipal services.
S.
Continually review and supervise the Borough's expenditures
and insurance program.
T.
Keep the Borough Council informed as to federal aid projects
and state aid projects and any other aid programs for which the Borough of
Kinnelon may qualify.
U.
Perform such other duties as may be required by the Borough
Council in accordance with the law.
V.
Act as liaison between the governing body, the Board
of Education, the Borough Attorney, the Borough Engineer, and the Borough
Utility Consultant in their respective operating and policy contracts.
W.
Act as liaison between the Planning Board, the Zoning
Board of Adjustment, and the administrative consultant to the various boards
and departments of the municipality.
Nothing in this chapter shall derogate from or authorize the Administrator
to exercise the powers and duties of the elected and appointed officials of
the Borough.
