The Planning Board hereby establishes procedures for the administration
of the subdivision regulations as they pertain to the manner in which
a subdivision will be considered for processing by the Planning Board.
The subdivider or his authorized agent will be expected to adhere
to the prescribed steps as follows.
The subdivider obtains a copy of the adopted and approved subdivision
regulations of the Village of North Collins. Copies of such regulations
may be obtained from the Village Clerk, together with all amendments
thereto, at no cost. The subdivider reads the subdivision regulations
thoroughly and in their entirety before proceeding further in the
subdivision administration process.
The subdivider requests in writing an informal meeting with
the Planning Board to discuss possible design of his proposed subdivision.
Included in this discussion are considerations involving requirements
for reservations of land, street improvements, sidewalks, drainage,
sewerage, water, fire protection, tree planting and similar aspects,
as well as the availability of existing services. To this informal
meeting the subdivider brings two copies of the property data map,
as described in the subdivision regulations, and files said copies
with the Planning Board. The subdivider's request for such an
informal meeting is made to the Chairman of the Planning Board except
during the months of July and August, unless regular meetings of the
Planning Board are scheduled in July and August. If the Planning Board
is in recess from its regularly scheduled meetings during July and
August, the Chairman may call a special meeting of the Planning Board,
upon request of a subdivider, provided that a quorum of members of
the Planning Board is available for such special meeting.
After the preliminary plan is approved or approved subject to
modifications by the Planning Board, the subdivider proceeds to prepare
the final plat for record, as described in the subdivision regulations,
and prepare all supporting documentation as required by the regulations
and the Planning Board. The subdivider informs the Erie County Health
Department that his proposed subdivision has received tentative approval
or tentative approval subject to modifications. The subdivider must
secure written approval from said Department for whatever system of
water supply and sanitary facilities the subdivider contemplates to
serve adequately his proposed subdivision. If water is to be supplied
from a public water district, the subdivider should receive the district's
written approval. If connection with a public sanitary sewer district
is contemplated, the subdivider should receive the district's
written approval.
Pursuant to § 7-728 of the Village Law, the Planning
Board holds a public hearing within 30 days after the Board has so
declared the subdivider's filing an official submission. Such
public hearing is advertised in the village's official newspaper
at least five days before such hearing.
Pursuant to § 7-728 of the Village Law, after the
public hearing on the subdivider's final plat for record, the
Planning Board meets within 60 days and either approves or disapproves
said plat. If said plat is disapproved, the Planning Board states
its reasons therefor in the minutes of said meeting and communicates
the same to the subdivider in writing, along with a detailed listing
of deficiencies causing such disapproval, which deficiencies, if corrected
and submitted properly again to the Planning Board in accordance with
its procedures (including, if deemed necessary by legal counsel, another
public hearing), could result in the Planning Board's approval
of a revised final plat for record. If the final plat for record is
approved by the Planning Board, the Planning Board notes such approval
in its minutes and affixes its official approval stamp on 11 copies
of the final plat for record. The date of such approval is also placed
on each of said copies, along with the signature of the Chairman of
the Planning Board or his designee. Thereupon, the Planning Board
returns three copies of said final plat for record to the subdivider.
No changes, erasures, modifications or revisions shall be made in
any final plat for record after approval has been given by the Planning
Board and such approval has been attested by the Board's official
stamp, with signature and date, on the plat. In the event that any
final plat for record, when recorded, contains any such changes, the
plat shall be considered null and void, and the Planning Board shall
institute proper proceedings to have said plat stricken from the records
of the County Clerk.