All legislative power of the City shall be exercised by the City Council, pursuant to the Charter (N.J.S.A. 40:69A-36).
[Amended 5-26-1977 by Ord. No. MC-1216; 1-8-2008 by Ord. No. MC-4346]
A. 
At its annual meeting in January, the Council shall elect a President of the Council from its members. He shall preside at all its meetings and perform such other duties as the Council may prescribe.
B. 
At its annual meeting in January, the Council shall elect a Vice President of the Council from its members, who shall preside at all meetings when the President is absent and shall perform such other duties as the Council may prescribe.
C. 
In the absence of the President and the Vice President, the Council shall elect a temporary presiding officer, referred to as a President Pro Tem.
[Amended 9-8-1994 by Ord. No. MC-3032]
The Municipal Clerk shall serve as Clerk of the City Council.
[1]
Editor's Note: See also §§ 7-9D, 7-12A and Article III of this chapter.
[Amended 12-15-1972 by Ord. No. MC-703; 11-13-1975 by Ord. No. MC-1040; 10-28-1993 by Ord. No. MC-2944; 4-10-1997 by Ord. No. MC-3302; 8-23-2001 by Ord. No. MC-3683; 7-26-2007 by Ord. No. MC-4315; 1-8-2008 by Ord. No. MC-4346; 12-22-2009 by Ord. No. MC-4513]
A. 
Organization, reorganization and regular meetings.
(1) 
The Council shall meet annually for its organization or reorganization meeting on the first day of January at 12:00 noon or at any time during the first week of January. The Council shall meet regularly thereafter on the second Tuesday of each month at 5:00 p.m.
(2) 
When the day for any regular meeting of the Council falls on a legal holiday as prescribed by law, such meeting shall be held at the same hour one weekday prior to the date of the regularly scheduled meeting or one weekday day following the regularly scheduled meeting. When the Council determines, by resolution, a substitute date for the regularly scheduled meeting, such date must be published in a newspaper circulated within this City at least 10 days prior to the substituted date.
B. 
Special meetings. Special meetings of the Council may be held upon such call, notice and procedure as shall be prescribed by the Rules of Council set forth in § 7-9B(2) of this chapter.
C. 
Location of meetings. The Council may hold its regular and special meetings at any location within the City consistent with the requirements of the Open Public Meetings Act of the State of New Jersey, N.J.S.A. 10:4-6 et seq.
[1]
Editor's Note: See also § 7-9B.
[Added 11-21-1979 by Ord. No. MC-1548; amended 8-11-1983 by Ord. No. MC-1976; 4-9-1987 by Ord. No. MC-2289; 9-8-1994 by Ord. No. MC-3032; 4-23-1998 by Ord. No. MC-3386; 8-23-2001 by Ord. No. MC-3683; 7-28-2005 by Ord. No. MC-4088; 7-26-2007 by Ord. No. MC-4315; 12-22-2009 by Ord. No. MC-4513]
A. 
The City Council shall meet regularly at the premeeting conference, held on the first Tuesday of each month at 5:00 p.m. At that time, any department head, supervisor or designated municipal officer who wishes to place legislation before the City Council to be adopted at a regular meeting shall present himself/herself or his/her designated representative before the City Council at the premeeting conference.
(1) 
The particular department head, supervisor or designated municipal officer seeking Councilmanic action shall be prepared to explain, in detail, the legislation sought. At the time of the premeeting conference, the legislation which is to be discussed shall have been formulated into usual legislative form and shall be presented to the Council for its review and recommendation.
(2) 
No legislative matter shall be considered at the regularly scheduled Council meeting unless it is so presented in legislative form, whether in the form of resolution or ordinance, to the City Council at the premeeting conference.
(3) 
When the time for any premeeting conference of the Council falls on a legal holiday as prescribed by law, such meeting shall be held at the same hour one weekday prior to the date of the regularly scheduled premeeting conference or one weekday following the regularly scheduled premeeting conference. When the Council determines, by resolution, a substitute date for the regularly scheduled premeeting conference, such date must be published in a newspaper circulated within this City at least 10 days prior to the substituted date.
B. 
In the event that any emergent matter which affects the health, safety and welfare of the City of Camden is to be placed upon the agenda, the permission of the President of the City Council must be obtained prior to the regularly scheduled meeting, and all the formalities for an emergent matter, as outlined under the Open Public Meetings Act of the State of New Jersey, N.J.S.A. 10:4-6 et seq., shall be followed. If an emergent matter is placed upon the agenda with the permission of the President of the City Council and the requirements of the Open Public Meetings Act of the State of New Jersey have been followed, the particular department head, supervisor or designated municipal officer seeking the legislative action shall present himself/herself or his/her designated representative at the regularly scheduled meeting and shall be prepared to explain the legislation sought.
C. 
Agenda.
(1) 
The Municipal Clerk shall establish and oversee a detailed timetable setting forth:
(a) 
The complete process and schedule of deadlines for the initiation, preparation, review, approval, and placement of a requested item upon a City Council regular meeting agenda;
(b) 
The subsequent printing of such meeting agenda, ordinances, resolutions and supporting information; and
(c) 
The distribution of the completed meeting agenda to City Council, the Chief Operating Officer, the Mayor, and the heads of the various City departments before the premeeting conference.
(2) 
The meeting agenda shall be executed by the President of City Council and published by the Municipal Clerk pursuant to the Open Public Meetings Act, N.J.S.A. 10:4-6 et seq.
D. 
The premeeting conference of the City Council of the City of Camden shall be open to the public, pursuant to N.J.S.A. 10:4-6 et seq. The legislation herein is subject to the laws of the State of New Jersey, as set forth in N.J.S.A. 10:4-6 et seq., known as the "Open Public Meetings Act."
All regular and special meetings of the Council shall be open to the public.
The rules of procedure to be followed by the Council and the rules for the consideration of nominations submitted by the Mayor and for the conduct of other business of the Council shall be as provided for by ordinance and, unless otherwise amended or supplemented by ordinance, shall be as follows:
A. 
Rule I: Short Title. These rules, as amended, may be known and cited as the "Rules of Council" and are hereinafter sometimes referred to as "the Rules."
B. 
Rule II: Meetings.[1]
(1) 
Regular meetings. Regular meetings of the Council shall be held at such times as are provided by § 7-6A of this chapter.
(2) 
Special meetings.
[Amended 8-23-1973 by Ord. No. MC-750; 11-26-1975 by Ord. No. MC-1048; 9-8-1994 by Ord. No. 3032; 3-28-1996 by Ord. No. MC-3191]
(a) 
Special meetings of the governing body shall be held in conformity with state law, N.J.S.A. 40:48-24. The presiding officer of the governing body may call special meetings thereof when, in his/her opinion, necessary or expedient; and, upon the written request of 1/4 of the total membership of the governing body, addressed to its presiding officer or the Municipal Clerk, the presiding officer or, in his/her absence, the Clerk shall forthwith call such special meetings.
(b) 
The request and call for a special meeting shall specify the purpose of the meeting, and no business shall be transacted at any special meeting other than that specified. The call for a special meeting shall be filed with the Municipal Clerk and served upon each Council member, as hereinafter provided, at least 48 hours prior to the time of the meeting as called, provided that the Council members may determine that an emergency exists affecting the health or safety of the people which requires consideration by the Council within a shorter time, and, upon such determination, which the Council members shall set forth in the call, the call may be filed with the Clerk at any time not less than three hours prior to the time set for the meeting.
(c) 
Furthermore, the Municipal Clerk, after having notice of the call and agenda filed with him/her, and also the reason for the emergency or importance of said special meeting, and stating that the special meeting shall be restricted only to the emergent matters set forth in the call, as well as the time and place of said meeting, shall publicly post said notice and agenda in a place reserved for said notices and shall, at the direction of the President, mail, telephone, telegram or hand deliver the notice and call of the meeting and the agenda to at least two newspapers heretofore designated to receive said notices. Upon the filing of any call for a special meeting, the Clerk shall forthwith give notice thereof, by telephone or telegraph, to each Council member, at such place as he/she shall have previously designated for that purpose, and shall also serve or cause to be served a written copy of the call upon each Council member by delivery of a copy to him/her personally or by leaving a copy at his/her usual place of abode. The Camden County Metro Police Department shall cooperate with the Clerk in effectuating such service of notice. Upon written waiver of notice executed by all members of the Council, a special meeting may be held without prior notice, notwithstanding the foregoing provisions of this subsection of this Rule II.
[Amended 4-10-2018 by Ord. No. MC-5105]
(3) 
Adjourned meeting. An adjourned meeting shall be considered a continuation of the preceding meeting, and the business of the Council shall be resumed where it was left at the last adjournment.
[1]
Editor's Note: See also § 7-6.
C. 
Rule III: Presiding Officer. The President of the Council, chosen in the manner and for the term prescribed by § 7-4 of this chapter, shall:
(1) 
Appoint such special and standing committees of the Council as may be required.
(2) 
Preside at all meetings of the Council and of the committee of the whole.
(3) 
State the question and announce the result on all matters upon which the Council may vote.
(4) 
Rule on all questions of order subject to appeal to the Council.
(5) 
Sign all ordinances and resolutions adopted in his presence, and, in his absence, the President Pro Tem shall sign ordinances and resolutions adopted in his presence.
(6) 
Have such other functions, powers and duties as the Council may from time to time prescribe.
D. 
Rule IV: Clerk. As provided in § 7-5, the Municipal Clerk shall serve as Clerk of the Council. In the absence of the Clerk, the President shall appoint a Clerk Pro Tempore.
[Amended 9-8-1994 by Ord. No. MC-3032]
E. 
Rule V: Council Conferences. The Council may meet, at any time, in informal conference for the consideration of any City business or to meet with any officer or employee of the City or any other person on City business. All informal meetings and conferences held hereunder must be held pursuant to any applicable state statute, including but not limited to, the Open Public Meetings Act, N.J.S.A. 10:4-6 et seq., or any provision of law, including adequate notice and an agenda being filed with the Municipal Clerk, posting of said notice and agenda in a public place and notification to at least two newspapers so designated by the City Council of the call of the meetings and the agenda. The latter requirements need not be filed in those instances where the discussions are exceptions under state law.
[Amended 11-26-1975 by Ord. No. MC-1048; 9-8-1994 by Ord. No. MC-3032; 3-28-1996 by Ord. No. MC-3191]
F. 
Rule VI: Agenda.
[Amended 11-26-1975 by Ord. No. MC-1048; 1-12-1978 by Ord. No. MC-1296; 6-8-1978 by Ord. No. MC-1345; 11-21-1979 by Ord. No. MC-1548; 8-11-1983 by Ord. No. MC-1976; 3-28-1996 by Ord. No. MC-3191; 12-22-2009 by Ord. No. MC-4513]
(1) 
The agenda for each regularly scheduled meeting of the City Council, to be held as provided for under the ordinances of the City of Camden, shall be prepared by and in the office of Municipal Clerk and shall be executed and published as heretofore stated. The agenda shall be comprised of those matters to be discussed at the premeeting conference, and said agenda shall be completed by no later than 10:00 a.m. on the Tuesday morning prior to the premeeting conference.
(2) 
Copies of all pertinent information and documentation for the preparation of the proposed legislation from the City Administration shall be filed (in physical or electronic form) no later than 12:00 noon on the Wednesday before the premeeting conference with the office of the Business Administrator; and the office of the Business Administrator shall forward all requests for action by City Council, accompanied by sufficient materials, documentation and information from which legislation can be cogently prepared, to the office of the City Attorney no later than 12:00 noon on the Thursday prior to the regularly scheduled premeeting conference.
(3) 
Failure to file said requests in due time in the office of the Business Administrator or in the office of the City Attorney shall preclude the insertion on the agenda, and no legislation shall be formulated for the premeeting conference.
(4) 
The provisions contained in § 7-9F are applicable only to the City Administration and all City departments thereunder.
G. 
Rule VII: Call to Order. The President of the Council shall call the meeting to order and shall, at the commencement of each public meeting, announce publicly and cause to be entered into the minutes an accurate statement indicating that adequate notification of the meeting was provided. In the absence of the President, the Clerk shall call the meeting to order, and those persons present shall select a President Pro Tem, who shall preside during the absence of the President and who shall perform all duties outlined herein of the President. The President shall assume the Chair as soon as he is in attendance at any meeting which may have been called to order in his absence, and the President Pro Tem shall thereupon relinquish Chair.
[Amended 11-26-1975 by Ord. No. MC-1048]
H. 
Rule VIII: Quorum. At the opening of each meeting of the Council, the Clerk shall call the roll, and the names of those present shall be recorded in the minutes. A majority of the whole number of members of the Council shall constitute a quorum, but no ordinance shall be adopted by the Council without the affirmative vote of a majority of all members of the Council. If a quorum is not present 1/2 hour after the appointed time for any meeting, the presiding officer or the Clerk may declare the meeting adjourned.
I. 
Rule IX: Order of Business. The order of business at each meeting of the Council shall be as follows:
[Amended 6-28-1999 by Ord. No. MC-3493; 3-14-2023 by Ord. No. MC-5438]
(1) 
Roll call.
(2) 
Approval of minutes of previous meeting.
(3) 
Public hearings.
(4) 
Reading of petitions, communications and the like.
(5) 
Reports of City officers.
(6) 
Old business.
(7) 
Ordinances upon first reading.
(8) 
Ordinances upon second reading and public hearing.
(9) 
New business.
(10) 
Miscellaneous business.
(11) 
Public comment on resolutions and general comments by the public.
(12) 
Resolutions.
(13) 
Adjournment.
J. 
Rule X: Roll Call Votes; Minutes. The vote upon every motion, resolution or ordinance shall be taken by roll call, and the "yeas" and "nays" shall be entered on the minutes. The minutes of each meeting shall be signed by the officer presiding at such meeting and by the Clerk.
K. 
Rule XI: Distribution and Reading of Minutes. The Clerk shall, so far as practicable, prepare and distribute to the Council the minutes of each meeting promptly after the meeting. The minutes of any meeting may be approved at any subsequent meeting without reading whenever they have been distributed at least 24 hours prior to the time of such approval.
L. 
Rule XII: Committees. There may be such standing committees of the Council, in addition to the committee of the whole, as are deemed necessary. The Rules of the Council shall govern the meetings of the committee of the whole so far as applicable. Special committees for legislative purposes may be appointed by the President pursuant to motion or resolution. No special committee shall proceed to the consideration of any matter referred to it unless a majority of the members of the committee shall be present. All committee meetings shall be held at City Hall. No special committee shall report on a matter referred to it at the same meeting at which the reference is made, except by unanimous consent of the members of the committee.
M. 
Rule XIII: Nominations and Appointments.
(1) 
Nominations submitted by the Mayor shall be considered in committee of the whole and may be reported to the Council at its next regular meeting. Any member of the Council may move a nomination.
(2) 
With respect to appointments to be made by the Council, any member of the Council may nominate as many candidates as there are offices to be filled. The Council shall consider such nominations in committee of the whole, which shall report the same to a regular meeting of the Council. Where there is a single office to be filled, the sense of the Council on the appointment shall be taken as to each nominee, and the nominee receiving a majority shall be deemed appointed. Where there is more than one office to be filled, such as on a board or commission or authority, the same procedure shall be followed with respect to each office separately until the total number of appointments to be made has been completed. In the discretion of the Chair, a group of nominations may be considered at once where there is no apparent division in the Council as to the nominees included in the group.
N. 
Rule XIV: Rules of Debate.[2]
(1) 
The President of the Council may move, second and debate from the Chair and shall not be deprived of any right to vote or of any other rights, powers or duties of a Councilman by virtue of occupying the office of President of the Council.
(2) 
A member of the Council shall be entitled to the floor only upon recognition by the Chair. Once a member has been recognized and has taken the floor, he shall not be interrupted for any reason other than a call to order. In such case, the Chair shall rule promptly on the point of order, and the speaker shall be allowed to proceed if he is in order.
(3) 
The Councilman who has made a motion shall be entitled to the privilege of closing debate.
(4) 
A motion to reconsider may be made by a Councilman on the prevailing side. Such motion may be made only at the same meeting, or at an adjournment thereof, at which the action was taken.
(5) 
A motion to adjourn shall always be in order and shall be decided without debate.
[2]
Editor's Note: See also § 7-9W.
O. 
Rule XV: Voting; Abstention. When the roll is called upon any question, the silence of a Councilman shall constitute an affirmative vote unless he states that he abstains.
P. 
Rule XVI: Addressing the Council.
[Amended 3-28-1996 by Ord. No. MC-3191; 6-28-1999 by Ord. No. MC-3493; 12-22-2009 by Ord. No. MC-4513; 5-11-2010 by Ord. No. MC-4541]
(1) 
Persons other than Council members may be permitted to address the Council in the proper order of business prescribed by Rule IX. A person present may, upon recognition by the Chair, be heard in the order of business under the heading of "communications and petitions" for a period of five continuous minutes, whether interrupted or not, and at such other times as the Council may, by the affirmative vote of 2/3 of those present, specifically permit. No person shall address any remark or question to any specific Council member, nor shall any person be permitted to address the Chair, while a motion is pending. A Council member may, through the Chair, respond to any communication or address received pursuant to this rule.
(2) 
Except upon consent of the Council by the affirmative vote of 2/3 of those present, each person addressing the Council pursuant to this Rule XVI shall be required to limit his/her remarks to three continuous minutes, whether interrupted or not, when addressing Council on pending resolutions and three continuous minutes, whether interrupted or not, when addressing Council during the other opportunities for public comment provided by these rules. The Chair may restrict or limit the time allotted to a person whose remarks are repetitive or are not germane to the matter under consideration by Council. At no time shall any person engage in any personally offensive or abusive remarks. The Chair shall call any person to order who violates any provision of this Rule XVI.
[Amended 4-10-2018 by Ord. No. MC-5105]
Q. 
Rule XVII: Decorum.
(1) 
Each member of the Council shall cooperate with the Chair in preserving order and decorum, and no member shall, by conversation or otherwise, delay or interrupt the proceedings of the Council, nor disturb any member while speaking, or fail to abide by the orders of the Council or its President, except as specifically permitted by these Rules of Council.
(2) 
Any person who shall disturb the peace of the Council, make impertinent or slanderous remarks or conduct himself in a boisterous manner while addressing the Council shall be forthwith barred by the presiding officer from further audience before the Council, except that if the speaker shall submit to proper order under these rules, permission for him to continue may be granted by a majority vote of the Council.
(3) 
The Camden County Metro Police Department shall, upon request of the Chair, designate a member of the Police Department to serve as Sergeant at Arms at Council meetings. The designated police officer shall carry out all orders and instructions given by the presiding officer, or any Council member, for the purpose of maintaining order and decorum of the meeting. Furthermore, the Municipal Clerk is directed to contact the Chief of Police to inform the Police Department of the time and date of the meeting to be held. The Police Department shall take any and all appropriate steps within the parameters of law, including the use of electronic equipment, to secure the Council chambers and provide adequate protection for the citizens and members of City Council attending said meetings.
[Amended 3-28-1996 by Ord. No. MC-3191; 4-10-2018 by Ord. No. MC-5105]
(4) 
Each speaker will sign and give a brief description of what he/she will comment upon prior to speaking. Time cannot be shared or allotted with other speakers. The allotted time of three minutes shall include and commence from the beginning of the speaker's remarks and includes any time that passes during questioning or colloquy between the speaker and the Chair or City Council. In the event a person representing a class or group seeks to speak on behalf of that class, group or organization, additional time may be granted to that person by the Council Chairperson.
[Added 3-28-1996 by Ord. No. MC-3191; 4-10-2018 by Ord. No. MC-5105]
(5) 
City Council meetings shall be conducted in a courteous manner. Citizens and Council members will be allowed to state their positions in an atmosphere free of slander, threats of violence or the use of Council as a forum for politics. Sufficient warnings may be given by the Chair at any time during the remarks and, in the event that any individual shall violate the rules of decorum heretofore set forth, the Chairperson may then cut off comment or debate. At the discretion of the Chairperson, light signals may be used to display the commencement of the time for speaking and a warning light may be flashed to show that the appropriate time has passed. A red light will signal that there is no longer time.
[Added 3-28-1996 by Ord. No. MC-3191]
(6) 
Each member of the Council and every member of the public shall be required to utilize a silent alert mode on or to mute the sound emitted from all electronic devices in their possession (including but not limited to cellular telephones, pagers, radios, personal data assistants, and hand-held or portable computers), during all City Council proceedings subject to the Open Public Meetings Act, N.J.S.A. 10:4-6 et seq. Law enforcement and emergency services personnel acting in their official capacity shall be exempt from the provisions described herein.
[Added 6-13-2002 by Ord. No. MC-3756]
R. 
Rule XVIII: Ordinances and Resolutions; General Provisions.
(1) 
Ordinances and resolutions shall be prepared for the consideration of the Council by the City Attorney upon request of any member of the Council, upon request of the Mayor or upon recommendation of the City Attorney himself. Prior to introduction, each proposed ordinance or resolution requiring or permitting administrative action may be submitted to the Business Administrator and the department head concerned, each of whom shall, if requested, submit to the Council an opinion as to the administrative implications of the proposed ordinance or resolution.
[Amended 6-25-1987 by Ord. No. MC-2308]
(2) 
An ordinance or resolution may be introduced by any member of the Council. Each ordinance and resolution shall be limited to a single object, which shall be expressed in its title. After the first reading of an ordinance, it shall be referred to the committee of the whole. Each resolution shall also be referred to the committee of the whole upon its introduction, unless the Council shall provide for its immediate passage.
S. 
Rule XIX: Ordinances and Resolutions; Method of Adoption, Effective Date.
(1) 
All ordinances shall be introduced, read, heard and enacted in the manner provided by general law. Each ordinance passed by the Council shall be forthwith delivered by the Clerk to the Mayor. Each ordinance shall be returned by the Mayor to the Municipal Clerk after the Mayor has affixed his signature thereto or, in any event, after the expiration of 10 days from the date of its delivery to the Mayor.
[Amended 9-8-1994 by Ord. No. MC-3032]
(2) 
No ordinance, other than the Local Budget Ordinance, or resolution shall take effect less than 20 days after its final passage by the Council and approval by the Mayor, where such approval is required, unless the Council shall adopt a resolution declaring an emergency and at least 2/3 of all the members of the Council shall vote in favor of such resolution.
T. 
Rule XX: Passage Over Veto. The Council shall reconsider any ordinance returned by the Mayor within the time permitted by the Charter, together with a statement, which the Mayor shall submit, setting forth his objections thereto or to any item or part thereof. Such reconsideration of the ordinance, or any item or part thereof from which the Mayor is constrained to withhold his approval, shall be at the next meeting of the Council which occurs not less than three days following the return of the ordinance by the Mayor. Whenever an ordinance has been reconsidered by the Council following a veto by the Mayor, the Clerk shall append to such ordinance a certification of the action of the Council upon such reconsideration in substantially the following form:
[Amended 9-8-1994 by Ord. No. MC-3032]
"I HEREBY CERTIFY that the above ordinance adopted by the City Council on the _____ day of __________, _____, was delivered to me on the _____ day of __________, together with the Mayor's statement of the reasons for which he was constrained to withhold his approval of such ordinance, item or part thereof. On reconsideration thereof on the _____ day of __________, (the Council duly resolved by the affirmative vote of 2/3 of its members to enact such ordinance, item or part thereof notwithstanding the Mayor's veto.) or (the Mayor's veto was sustained.)
Dated:
  Municipal Clerk."
U. 
Rule XXI: Ordinances Not Returned by the Mayor. Whenever an ordinance shall take effect without the Mayor's signature by reason of his failure to return it to the Council by filing it with the Clerk within 10 days after it has been presented to him, the Clerk shall append to such ordinance, as engrossed, a certificate in substantially the following form:
[Amended 9-8-1994 by Ord. No. MC-3032]
"I HEREBY CERTIFY that the above ordinance was adopted by the City Council on the __________ day of __________, _____, and was presented to the Mayor duly certified on the _____ day of _____, and upon his failure to sign it or to return and file it with the Clerk within 10 days thereafter, said ordinance took effect in like manner as if the Mayor had signed it.
Dated:
  Municipal Clerk."
V. 
Rule XXII: Filing of Reports and Resolutions. The committee of the whole shall file with the Clerk all petitions, resolutions or other papers considered by it on each matter referred to the committee. All reports to the Council and all resolutions shall be filed with the Clerk and entered in the minutes of the Council.
W. 
Rule XXIII: Robert's Rules of Order. Except as otherwise specifically provided in these Rules of Council, the proceedings of the Council shall be governed by Robert's Rules of Order.[3]
[3]
Editor's Note: See also § 7-9N.
X. 
Rule XXIV: Suspension of Rules. Any of these Rules of Council may be suspended by a two-thirds vote of the Council, except as otherwise provided by the Charter.