[HISTORY: Adopted by the City of Camden 1-26-2009 by Ord. No.
MC-4449; amended in its entirety 10-8-2013 by Ord. No.
MC-4783 (Ch. 483 of the 1987 Code). Subsequent amendments
noted where applicable.]
For the purpose of this chapter, the following definitions shall
apply:
The City of Camden.
The Director of Human Services of the City of Camden.
Charges the Committee requires, in an amount not to exceed
the City's cost in administering each application. The committee
may require a separate permit and fees for certain activities accessory
to a special event, including but not limited to special parking facilities
hanging banners, setting up tents, fireworks and serving alcoholic
beverages or other fees due and payable under the Code of the City
of Camden.
Those licenses required by the Code of the City of Camden
for the sale of goods, the distribution of food and beverages or services.
A procession of any kind, or any similar display in or upon
any street, park or other public place in the City of Camden.
The approval as required by this chapter.
The one-time approvals and fees for specialized or potentially
hazardous activities or occupancy such as fireworks, tents, special
amusement buildings.
Any person, firm, partnership, association, corporation,
company, governmental agency or organization of any kind except for
the City of Camden but not excepting any autonomous agency created
under the City's ordinances.
The City of Camden Police Department. If there is no operating
City of Camden Police Department, then it shall mean the "Camden County
Police Department."
The Police Director or Police Chief, where appropriate, of
the City of Camden Police Department. If both positions of Police
Director and Police Chief are vacant, then it shall mean the "Police
Chief of the Police Department."
Activities such as sporting events, conferences and concerts
which take place in accordance with an established schedule on at
least three nonconsecutive dates during the calendar year.
Any area or way set aside or open to the general public for
purposes of pedestrian traffic, whether or not it is paved.
A preplanned event or series of events of less than a week's
duration, sponsored by a public or private person or entity, which
is:
Located wholly or partially on property owned or maintained
by the City; or
Permissibly located on any other property and requires for its
successful execution, the provision and coordination of municipal
services to a degree significantly over and above that which the City
routinely provides;
Any parade or other event, such as a marathon run; walkathon;
leisurely walk; bike-a-thon; foot race; bicycle race; jogging group;
block party requiring the closure of a street; large social event
generating a parking or traffic situation that would interfere with
the movement of normal traffic and/or emergency vehicles; or other
activity organized by an entity or entities having a similar common
purpose or goal, taking place in or upon any street, park or other
public place in the City of Camden.
Any place or way set aside or open to the general public
for purposes of vehicular traffic, including any beam or shoulder
parkway, right-of-way, or median strip thereof.
Those restrictions that the Committee may place on the issuance
of special events permits, including without limitation a prior notice
requirement, first-come, first-served scheduling, limitations on frequency
of use, and limitation of permits to normal operating hours for City
property.
City buildings, parks and all other City-owned or controlled
real estate which have been constructed or maintained for the benefit
of the public shall be for the use of the public in general. To that
end, no person or entity (including City agencies) shall be given
any special or exclusive privilege to use any public property under
the control of the City without first obtaining a permit pursuant
to this section. Additionally, there is a need to ensure that proper
coordination occurs among necessary City departments to facilitate
the use of City streets for special event activities including parades,
street festivals, foot races, bike-a-thons, and all other requiring
closure of a right-of-way.
A.
There is hereby established a Special Events Review Committee (the
"Committee"), to be made up of the following members or their designees:
(1)
The Business Administrator.
(2)
The Director of Human Services, who shall serve as the Chairperson
of the Committee.
(3)
The Director of Code Enforcement.
(4)
The Risk Manager.
(5)
The Director of Public Works.
(6)
The Police Director/Police Chief.
(7)
The Executive Director of the Parking Authority.
(8)
The Emergency Management Coordinator.
B.
Members of the Committee shall (individually and collectively) perform
such duties necessary or desirable for the planning and staging of
special events, but not limited to the following:
(1)
Reviewing all applications for permits governing special events occurring
within the corporation boundaries of the City and requests for attendant
City support services;
(2)
In conjunction with and under the supervision of the Director of
Finance providing executive oversight of the management of any special
account or fund established for management of or support for special
events;
(3)
Prior to and during every special event, coordinating the permitting
processes of all City departments providing services to the special
event;
(4)
In conjunction with the Special Events Task Force (as defined herein),
providing technical assistance and information to special event sponsors;
(5)
Recommending appropriate risk management measures and time restrictions
to protect the City during each special event;
(6)
Administering through the Special Events Coordinator all special
event concession agreements and all special event permits pursuant
to this chapter, except those expressly reserved to other City departments
or agencies;
(7)
Forwarding all approved requests for City services to the Business
Administrator at least 45 days prior to the start of the special event,
to allow proper scheduling of employees;
(8)
Having the authority to determine and require event promoters to
provide essential services, including but not limited to adequate
on-site safety and traffic control, fire protections, first-aid services,
sanitation and clean-up;
(9)
Subject to existing charges established in the City of Camden Code
setting the rates, fees, and other charges to special event sponsors
for rent and City services provided in connection with special events;
(10)
Evaluating requests for or need for the use of City property,
equipment, support services, and other resources, and submit for the
Committee approval the costs to be charged to an event sponsor for
such resources;
(11)
In cooperation with the Police Department, evaluating requests
to close City streets, as well as event proposals that may affect
the passage of traffic through City streets, and recommend to such
Committee the approval or denial of such requests and proposals;
(12)
Evaluating the need for clean-up and sanitation services at
special events, and recommend to the Committee such sanitation measures
that should be required of an event sponsor;
(13)
Coordinating the provision of City property, equipment, support
services, and other resources for Committee approved special events;
and
(14)
As directed by the Business Administrator, providing technical
assistance and information directly to special event sponsors on the
planning, set-up and staging of events.
C.
The Chairperson shall convene an annual meeting of the Committee
no later than 90 days prior to the start of the City's fiscal
year. At the annual meeting the Committee shall establish or review
a schedule of fees to be charged to reimburse the City for the cost
of providing incremental services attributable to a special event
for the upcoming year. The schedule of fees shall be filed in the
office of the Municipal Clerk prior to the date which the fees shall
become effective. The Chairperson shall convene a special meeting
of the Committee when it appears, based on an application received,
that the issues presented by the application require the review and
consultation of the Committee. The Chair may require the attendance
of the members necessary to review a specific application or require
the attendance of all members when appropriate.
A.
The Director of Human Services, or his/her designee, under the supervision
of the Business Administrator, shall serve as the City Special Events
Coordinator. The Director, or his/her designee, shall preside as the
Chairperson of the Special Events Committee. The Director, or his/her
designee, may designate members of the Committee to serve as a "Special
Events Task Force" with respect to a specific application.
B.
The Department of Human Services shall maintain all administrative
and financial records relating to special events, including, but not
limited to, the following:
(1)
Receiving and processing of applications;
(2)
Correspondence with permit applicants and event sponsors, including
notifications concerning permit requirements, regulations affecting
special events, and application deadlines; and
(3)
Intradepartmental correspondence and memoranda concerning the establishment
of fees.
C.
The Director of Human Services, or his/her designee, under the supervision
of the Business Administrator, also shall be the primary City contact
person for special event permit applicants and event sponsors.
(1)
The Director, or his/her designee, shall evaluate all requests for
services requiring Department personnel, and rental requests for City
property and equipment, and consistent with the City Code determine
the cost to be charged to a sponsor for provision of such services
and property.
(2)
The Director, or his/her designee, shall supervise on-site preparations
for each special event and coordinate private sector support services
with City services at such event.
(3)
The Director, or his/her designee, shall forward copies to the appropriate
Camden County Health personnel.
D.
Subject to the approval of the Business Administrator, the Director,
or his/her designee, shall coordinate all requests for support services
for all special events approved by the Committee, including but not
limited to the following tasks:
(1)
Preparation of requests for City Services;
(2)
Determination of estimated costs to each City operating department;
(3)
Confirmation that application for all necessary City permits have
been submitted and evaluated on a timely basis; and
(4)
Coordination of all support services from City operating departments,
both before the special events and on-site.
E.
The Director, or his/her designee, shall evaluate the proposed location
of the special event, and the projected program for the event, and
notify the event sponsor of any changes in location and/or program
determined by the Committee to be necessary to make the event safe
in conformity with City regulations.
F.
If the special event is expected to attract 1,000 or more participants
or attendees, the Director, or his/her designee, shall ensure compliance
by the sponsor with the requirements of the New Jersey Department
of Health, pertaining to Emergency Medical Services ("EMS") for special
events, including either:
G.
The Director, or his/her designee, shall monitor the staging of all
special events, including but not limited to the following:
(1)
Enforcement of all health, safety, vendor, licensing, and other regulations
associated with any special event;
(2)
Proper administration of all special event concession agreements
and licenses, and all special events permits;
(3)
Need for implementation of emergency management procedures; and
(4)
Adequate provision of on-site emergency medical services.
A.
The Department of Human Services shall convene necessary representatives
of the City operating departments as the Special Events Task Force,
in order to evaluate City support service requests and coordinate
the provision of City resources and support services for approved
special events and shall chair such Task Force.
B.
The Department of Human Services shall review the application to
determine that the City has adequate personnel and equipment to service
the special event and adequate provisions have been made to reimburse
the City for the costs incurred by it.
C.
The Department of Human Services shall monitor all costs to the City
associated with the planning and staging of special events, including
scheduled overtime of City employees, to ensure that City departments
do not exceed fiscal year overtime projections.
E.
Final approval of all special event applications shall be from the
Mayor, Business Administrator, City Attorney, and Finance Director.
The Director of Code Enforcement or the Director's designee
shall represent that office at all meetings of the Committee. The
Director of Code Enforcement or the Director's designee shall
enforce the provisions of the City Code dealing with the licensing
of structures or the sale or distribution of merchandise, food or
services. The Director of Code Enforcement or the Director's
designee's duties shall include, but not limited to, the following:
A.
The Risk Manager shall represent the Office of Risk Management at
all meetings of the Committee.
B.
The Risk Manager shall evaluate special event applications and advise
the Committee on appropriate risk management measures to protect the
City from liability during an event, including but not limited to
amounts and types of insurance to be required of event sponsors.
The City Attorney shall provide legal advice to the Committee
on all matters relating to the consideration of special events permit
applications and the conduct of special events, including but not
limited to the following:
A.
Except as otherwise expressly provided in this chapter, nothing herein shall alter the requirements of the provision of Chapter 534, Parades, of the City of Camden Code dealing with parades. Final approval of all parade permits shall be from the Mayor, Business Administrator, City Attorney, Finance Director, and Police Director/Police Chief. The parade permit application pursuant to Chapter 534 shall be distributed by the Department of Human Services, and a true copy of said application shall also be simultaneously filed with the Police Director/Police Chief and his/her approval obtained as required in § 716-9. No parade or special event applications shall be approved until the Department of Human Services receives approval from the Police Director/Police Chief for all applications for parades or street closures associated with the event.
B.
The Police Director/Police Chief shall determine whether and to what
extent additional police protection is reasonably necessary for the
parade or special event for traffic control and public safety. The
Police Director/Police Chief shall base this decision on the size,
location, duration, time and date of the event, the expected sale
or service of alcoholic beverages, the number of streets and intersections
blocked, and the need to detour or preempt citizen travel and use
of the streets and sidewalks. The speech content of the event shall
not be a factor in determining the amount of police protection necessary.
If possible, without disruption of ordinary police services or compromise
of public safety, regularly scheduled on-duty personnel will police
the event. If additional police protection for the parade or special
event is deemed necessary by the Police Director/Police Chief, he
shall so inform the applicant. Then, for the Police Director/Police
Chief's approval, the applicant shall have the duty to secure
the police protection deemed necessary by the Police Director/Police
Chief, at the sole expense of the applicant.
C.
The Police Director/Police Chief shall appoint a member of the Police
Department to serve as the Special Events Liaison. All matters concerning
special events shall be directed to said Liaison. The Police Director/Police
Chief shall advise the Director of Human Services of this designation
or any changes made in this designation. If the Special Events Liaison
designated by the Police Director/Police Chief or the Police Chief
determine that the event requires that the Police Department provide
security and traffic control above and beyond that provided by the
Department through regularly assigned personnel, the Department shall
indicate to the organizer of an event the number of additional police
officers that will be required to provide these services. The costs
of these incremental services shall be borne by the event organizer.
No permit shall be granted until the organizer executes a contract
with the Police Department to provide these services through the Department's
secondary employment program or such other arrangement which shall
be approved by the Department and makes the deposit required to reimburse
the Department for the cost of providing these incremental services.
D.
Persons engaging in special events or parades conducted for the sole
purpose of public issue speech protected under the First Amendment
are not required to pay for any police protection provided by the
City.
E.
The Police Director/Police Chief shall have a minimum of 48 hours
to approve or deny any permit application. The review conducted by
the Police Director/Police Chief shall be conducted as set forth in
this chapter.
The Fire Department shall advise the Special Events Coordinator
of any fire protection issues presented by an application and any
cost issues.
The Department of Public Works shall advise the Special Events
Coordinator of the impact of the application on that Department including
costs to be incurred.
The Special Events Coordinator shall maintain a current schedule
of all County-sponsored events to be held within the City and act
as the City's liaison with the County of Camden.
No person shall engage in or conduct any parade or special event
unless a permit is issued pursuant to the provisions of this chapter.
This chapter shall not apply to the following:
A.
Funeral processions;
B.
Students going to and from school classes or participating in educational
activities, provided that such conduct is under the immediate direction
and supervision of the proper school authorities and does not impact
flow or control of traffic;
C.
A governmental agency acting within the scope of its functions;
D.
Spontaneous events occasioned by news or affairs coming into public
knowledge within three days of such special event, provided that the
organizer thereof gives written notice to the Director of Human Services,
or his/her designee, and Police Director/Police Chief at least 24
hours prior to such parade or special event;
E.
Political rallies or motorcades that do not impact on traffic control
or public safety, occurring in a series of six or more nonconsecutive
days during a calendar year;
F.
Regularly scheduled events provided that notice of the scheduled
events is given to the Director, or his/her designee, at least 30
days prior to the first scheduled event of that series of events provided
that the sponsors of the event comply with all other applicable City
ordinances; and
G.
Events taking place within a venue such as a stadium, amphitheater
or auditorium specifically designed to accommodate events provided
that the event will take place entirely within the confines of said
stadium, amphitheater or auditorium and the attendance at the event
will not exceed the normal capacity of that structure.
All City government officials, departments, agencies, boards
and commissions sponsoring a special event on City property shall
comply with the application procedures and other requirements set
forth in this chapter; provided, however, that unless otherwise directed
by the Committee, such City entities shall not be required to pay
the fees and charges set forth here.
A.
A person seeking a special event permit shall file an application
with the Director, or his/her designee, on forms provided by the Director
and the application shall be signed by the applicant under oath. Upon
receipt of the application, the Director, or his/her designee, shall
review the application for completeness. Incomplete applications shall
be returned to the applicants without unreasonable delay together
with a written statement setting forth the deficiencies in the applications.
Parade applications shall be forwarded to the Police Department without
delay. The Director, or his/her designee, shall forward a copy of
said application to each of the persons and agencies set forth in
this chapter. The copy forwarded to the Police Director/Police Chief
shall contain any comments and recommendations submitted by the Director,
or his/her designee, or any of the persons or agencies set forth in
this chapter.
B.
For single, nonrecurring parades or special events, an application
for a permit shall be filed with the Director, or his/her designee,
at least 60 and not more than 180 days before the parade or special
event is proposed to commence. The Director, or his/her designee,
may waive the minimum thirty-day filing period and accept an application
filed within a shorter period if, after due consideration of the date,
time, place, and nature of the parade or special event, the anticipated
number of participants, and the City services required in connection
with the event, and in consultation with the Business Administrator
and the Police Director/Police Chief, the Director, or his/her designee,
determines that the waiver will not present a hazard to public safety.
C.
For parades or special events held on a regular or recurring basis
at the same location, an application for a permit covering all such
parades or events during that calendar year may be filed with the
Director, or his/her designee, at least 30 and not more than 180 days
before the date and time at which the first such parade or special
event is proposed to commence.
D.
The application for a parade or special event approval shall set
forth the following information:
(1)
The name, address and telephone number of the person seeking to conduct
such parade or special event;
(2)
The names, addresses and telephone numbers of the organization for
which the parade or special event is to be conducted, if any, and
the authorized and responsible heads of the organization;
(3)
The
requested date of the parade or special event;
(4)
The route to be traveled, including the starting point and the termination
point;
(5)
The approximate number of persons who and animals and vehicles which
will constitute such parade or special event, and the type of animals
and description of the vehicles;
(6)
The hours when such parade or special event will start and terminate.
(7)
A statement as to whether the parade or special event will occupy
all or only a portion of the width of the streets proposed to be traversed
from start to finish;
(8)
The location by street of any assembly areas for such parade or special
event;
(9)
The time at which units of the parade or special event will begin
to assemble at any such area;
(10)
The intervals of space to be maintained between units of such
parade or special event;
(11)
If the parade or special event is designed to be held by, or
on behalf of, any person other than the applicant, the applicant for
such approval shall file an affidavit from that person with the Director,
or his/her designee, authorizing the applicant to apply for the permit
on his behalf;
(12)
The type of special event, including a description of activities
planned during the event;
(13)
A description of any recording equipment, sound amplification
equipment, banners, signs, or other attention-getting devices to be
used in connection with the parade or special event;
(14)
The approximate number of participants (spectators are by definition
not participants);
(15)
The approximate number of spectators;
(16)
A designation of any public facilities or equipment to be utilized;
(17)
The toilet facilities being provided (and copies of contracts
for these services); and
(18)
Any additional information that the Director, or his/her designee,
finds reasonably necessary to a fair determination as to whether a
permit should be issued.
A.
If this event is to include sales of goods or food, at least 15 days
prior to the date of the event, the sponsor must submit a list of
all participating vendors and the one-time special event fee application
in lieu of the mercantile license fee for each vendor authorized to
sell at the event and not holding a current license. A licensed City
vendor must also submit an application if he will sell items different
from what is authorized to vend, or if his current license otherwise
does not allow him to sell at the special events. Vendors selling
food will also need prior approval from the Camden County Health Department
and Department of Code Enforcement.
B.
Any person satisfying the application requirements of this chapter
may, at the discretion of the Director of the Department of Code Enforcement,
be issued a one- to three-day special events peddler's license
and/or vending unit registration. A one-day licensee shall permit
the licensee to conduct the business activities of a peddler within
the City of Camden according to the provisions of this chapter and
all other applicable provisions of the Code. A one-day license period
shall extend for a single twenty-four-hour period beginning at 12:00
a.m. on the date specified on the license. All provisions of the City
of Camden Code shall apply to a one-day licensee.
A.
A non-refundable fee of $25 to cover the administrative costs of
processing the application shall be paid to the City of Camden by
the applicant when the application is filed.
B.
If the application is for the use of any City property or if any
City services shall be required for the parade or special event, the
applicant shall pay, prior to the issuance of a permit, the charges
for those services in accordance with a schedule of service costs
approved by the City Council by ordinance.
C.
The Mayor may waive the fee under circumstances where, after consultation
with the City Attorney, the Mayor determines that the imposition of
a fee would unduly restrict the exercise of the applicant's or
participant's constitutional rights.
D.
The sponsor shall deposit with the City within 20 days prior to the
event a sum as determined by the Director, or his/her designee, sufficient
to reimburse the City for the incremental cost incurred in providing
police and fire service and the cost of transport, assembly and securing
of equipment and vehicles such as stages, bleachers, flat beds or
other City-owned equipment and connection fees and meter charges for
the use of any water for fire hydrants or service lines. Reimbursement
will be sought for the cost of preparing and installing and removing
barricades, trash containers utilized that cannot be replaced such
as trash bags, equipment and manpower utilized to stage, operate and
clean up after the event.
E.
Every person or entity sponsoring a special event involving sale
of items, charging of admissions, or closure of more than one block
of City street, shall comply with the following requirements:
(1)
Obtain a special event permit pursuant to the fee schedule; provided,
however, that prior to the issuance of a permit to use City property
managed by a City department or agency other than one represented
on the Committee, the director of the affected department or agency
must consent to the issuance of the permit;
(2)
Submit an application in a form approved by the Committee within
such time period prior to the special event as may be established
by the Committee;
(3)
If the special event is to be located wholly or partially on property
owned, leased or maintained by the City, the applicant shall pay use
fees in scheduled amounts as may be determined from time to time by
the Committee and published in this City of Camden Municipal Ordinances;
(4)
Except as otherwise provided herein, pay all costs, at scheduled
rates as determined from time to time by the Director, or his/her
designee, in consultation with the affected City department or designee
and approved by the Committee, for services and equipment exceeding
normal service levels incurred during a special event by City departments
and agencies;
(5)
Services.
(a)
The provision of services in compliance with all applicable
City Codes and regulations, including without limitation:
(b)
And any other services necessary to ensure that an event is
conducted in a safe manner to protect the safety, health, property,
and general welfare of the City's citizens, as determined by
the Committee. Security services must be provided by City police officers
or a reputable outside provider approved by the Committee in advance.
The sponsor must also hire other City and/or outside personnel as
may be required by the Committee to perform other necessary health
and safety functions.
(6)
Special events vendor licenses.
(a)
If the special event is to include sale of goods or food, submit
to the City a list of all participating vendors together with a completed
special events vendor license application for each vendor authorized
by the sponsor to sell at the special event and not holding a current
City vendor license, and remit the required fee per vendor as a license
fee, provided that if such applications and license fees are not submitted
to the City at least 10 days prior to the first day of the special
event, a late fee for each application shall be due and payable at
the time of submission.
(b)
Notwithstanding the above, if a holder of a current City vendor
license participates in a special event under conditions different
from or not permitted under the terms of the holder's license,
the sponsor shall be required to submit a special event vendor license
application and remit the required fee for such vendor;
(7)
At least 10 business days prior to the first day of the special event,
post a bond or cashier's check in the amount of the estimated
cost of City services as determined by the Committee, as well as the
amount of any other sums due and payable to the City upon the occurrence
of the special event. If after the special event the City determines
that the actual cost was less than the amount posted, funds will be
reimbursed as promptly as possible. If the actual cost of City services
exceeds the posted amount, payment must be made within 15 calendar
days after the City invoices the sponsor for these costs; and
(8)
Submit an independently audited statement of gross revenues derived
from the special event within such time period after the special event
as may be specified by the Committee.
The Committee shall establish and publish special event rental
rates, services cost recovery amounts, and other fees to be paid by
applicants pursuant to this chapter. The current rates and charges
shall be as attached to this chapter.[1]
[1]
Editor's Note: The current rates and charges are on file in
the City offices.
The Director of Human Services, or his/her designee, shall issue
an approval as provided for herein when, from a consideration of the
application and from such other information as may otherwise be obtained,
he finds that:
A.
The conduct of the parade or special event will not substantially
interrupt the safe and orderly movement of other pedestrian or vehicular
traffic contiguous to its route or location;
B.
The conduct of the parade or special event will not require the diversion
of so great a number of City police officers to properly police the
line of movement and the areas contiguous thereto as to prevent normal
police protection of the City;
C.
The concentration of persons, animals and vehicles at public assembly
points of the parade or special event will not unduly interfere with
proper fire and police protection of, or ambulance service to, areas
contiguous to such special event areas;
D.
The conduct of the parade or special event is not reasonably likely
to cause injury to persons or property;
E.
The parade or special event is scheduled to move from its point of
origin to its point of termination expeditiously and without unreasonable
delays on route;
F.
Adequate sanitation and other required health facilities are or will
be made available in or adjacent to any special event areas;
G.
There are sufficient parking places near the site of the parade or
special event to accommodate the number of vehicles reasonably expected;
H.
The applicant has secured the police protection, if any, required
by this chapter;
I.
A parade or special event approval application for the same time
and location is already granted or has been received and will be granted,
and the police resources required for that prior parade or special
event is not so great that in combination with the subsequent proposed
application, the resulting deployment of police services would have
an immediate and adverse effect upon the welfare and safety of persons
and property; and
J.
No event is scheduled elsewhere in the City where the police resources
required for that event are so great that the deployment of police
services for the proposed parade or special event would have an immediate
and adverse effect upon the welfare and safety of persons and property.
No permit shall be granted that allows for the erection or placement
of any structure, whether permanent or temporary, on a City street,
sidewalk, or right-of-way unless advance approval for the erection
or placement of the structure is obtained from the City Council of
Camden.
The City officials authorized under this chapter shall uniformly
consider each application upon its merits and shall not discriminate
in granting or denying permits under this chapter based upon political,
religious, ethnic, race, disability, sexual orientation or generally
related grounds.
The Director of Human Services, or his/her designee, shall act
promptly upon a timely filed application for a parade or special event
approval but in no event shall grant or deny an approval less than
30 days prior to the event. If the Director, or his/her designee,
disapproves the application, he shall notify the applicant either
by personal delivery or certified mail at least 30 days prior to the
event of his action and state the reasons for denial.
A.
The Director of Human Services, or his/her designee, in denying an
application for a parade or special event permit, may authorize the
conduct of the parade or special event at a date, time, location,
or route different from that named by the applicant. An applicant
desiring to accept an alternate permit shall, within five days after
notice of the action of the Director, or his/her designee, file a
written notice of acceptance with the Director, or his/her designee.
B.
An alternate parade or special event permit shall conform to the
requirements of, and shall have the effect of, a parade or public
assembly approval issued under this chapter.
C.
All applications for street closing permits to be issued for special
events, nonresident-sponsored block parties, or any other unusual
activity, shall cost $5 per block. This application fee must be posted
with the appropriate application no later than 50 days prior to the
expected first day of the activity. Applications submitted within
50 days of the first day of the activity must be accompanied by payment
of a $5 late fee. The fees shall be payable only by check or money
order payable to the City, and shall be nonrefundable. All closures
of City streets in conjunction with a special event shall be approved
by the Committee after consultation with the Police Director/Police
Chief and Public Works Director.
A.
Any applicant shall have the right to appeal the denial of a parade
or special event approval to the City Business Administrator. The
denied applicant shall make the appeal within five days after receipt
of the denial by filing a written notice with the Director of Human
Services, or his/her designee, and a copy of said notice with the
Business Administrator. The Business Administrator shall act upon
the appeal within three days following receipt of the notice of appeal.
B.
In the event that the Business Administrator rejects an applicant's
appeal, the applicant may file an immediate request for review with
a court of competent jurisdiction.
A.
Immediately upon the application of a parade or special event permit,
the Director of Human Services, or his/her designee, shall send a
copy thereof to the following:
(1)
The Mayor;
(2)
The Business Administrator;
(3)
The City Attorney;
(4)
The Police Director/Police Chief;
(5)
The Director of Code Enforcement;
(6)
The Fire Chief;
(7)
The Director of Public Works;
(8)
The Public Information Officer;
(9)
The City Risk Manager;
(10)
The City Emergency Management Coordinator; and
(11)
The manager or responsible head of each public transportation
utility, the regular routes of whose vehicles will be affected by
the route of the proposed parade or special event.
B.
Within five business days the City employees mentioned above shall
furnish the Director of Human Services, or his/her designee, information
as to the expenses and City equipment required to support the parade
or special event.
C.
The Police Director/Police Chief, in conjunction with the Director
of Human Services, or his/her designee, shall coordinate the provisions
of City services necessary to support the parade or special event.
The Police Department shall coordinate the provision of public safety
measures as well as request for Code Enforcement/Fire protection services.
The Director of Human Services, or his/her designee, shall coordinate
the provision of other necessary services and to the extent necessary,
any arrangement that must be made with non-City agencies.
Each parade or special event permit shall state the following
information;
A.
Starting and approximate ending time;
B.
Minimum speed of parade units;
C.
Maximum speed of parade units;
D.
Maximum interval of space to be maintained between parade units;
E.
The portions of the streets that may be occupied by the parade or
special event;
F.
The maximum length of the parade in miles or fractions thereof; and
G.
Such other information as the Director of Human Services, or his/her
designee, and the Committee shall find necessary for the enforcement
of this chapter.
A.
An applicant hereunder shall comply with all approval directions
and conditions and with all applicable laws and ordinances.
B.
The parade or special event chairman or other person heading such
activity shall carry the parade or special event approval upon his
person during the conduct of the parade or special event.
The following prohibitions shall apply to all parades and special
events:
A.
It shall be unlawful for any persons to state, present, or conduct
any parade or special event without first having obtained an approval
as herein provided;
B.
It shall be unlawful for any person to participate in a parade or
public assembly for which the person knows a permit has not been granted;
C.
It shall be unlawful for any person in charge of, or responsible
for the conduct of, a duly licensed parade or special event to knowingly
fail to comply with any condition of the permit;
D.
It shall be unlawful for any person to participate in any parade
or special event activity that would constitute a substantial hazard
to the public safety or that would materially interfere with or endanger
the public peace or rights of residents to the quiet and peaceful
enjoyment of their property;
E.
It shall be unlawful for any person participating in any parade or
public assembly to carry or possess any length of metal, lumber, wood,
or similar material for purposes of displaying a sign, poster, plaque
or notice, unless such object is 1/4 inch or less in thickness and
two inches or less in width, or if not generally rectangular in shape,
such object shall not exceed 3/4 inch in its thickest dimension;
F.
It shall be unlawful for any person to carry any sign, poster, plaque, or notice, whether or not mounted on a length of material as specified in Subsection E of this section, unless such sign, poster, plaque, or notice is constructed or made of a cloth, paper, or cardboard material; and
G.
It shall be unlawful for any person to ride, drive, or cause to be
ridden or driven any animal or any animal-drawn vehicle upon any public
street, unless specifically authorized by the permit.
H.
For any community or special event supported and sponsored by the
City, in whole or in part, any and all political organizing activity
occurring at the same time as part of the community or special event
shall be strictly prohibited.
A.
No person shall unreasonably hamper, obstruct or impede, or interfere
with any parade or special event or with any person, vehicle or animal
participating or used in a parade or special event.
B.
No driver of a vehicle shall drive between the vehicles or persons
comprising a parade or special event when such vehicles or persons
are in motion and are conspicuously designated as a parade or special
event.
C.
The Police Department, in consultation with Director of Human Services,
or his/her designee, shall have the authority, when reasonably necessary,
to prohibit or restrict the parking of vehicles along any street constituting
a part of the route of a parade or special event. The Police Department
shall post signs to that effect, and it shall be unlawful for any
person to park or leave unattended any vehicle in violation thereof.
No person shall be liable for parking on a street unposted in violation
of this chapter.
The Police Department, in consultation with the Director of
Human Services, or his/her designee, shall have the authority to revoke
a parade or special event approval instantly upon violation of the
conditions or standards for issuance as set forth in this chapter
or when a public emergency arises where the police resources required
for that emergency are so great that deployment of police services
for the parade or special event would have an immediate and adverse
effect upon the welfare and safety of persons or property.
Unless otherwise provided in this chapter, penalties against persons violating the provisions of this chapter shall be imposed in accordance with the provisions of § 1-15 of the City Code.
