[HISTORY: Adopted by the Township Committee of the Township of Hampton 10-13-2009 by Ord. No. 2009-11. Amendments noted where applicable.]
GENERAL REFERENCES
Administrative offices — See Ch. 3.
It is hereby declared to be the public policy of the Township to recognize the public's general right to know pursuant to the Open Public Records Act (N.J.S.A. 47:1A-1 et seq.). All "government records" as that term is defined by N.J.S.A. 47:1A-1.1 shall be subject to inspection by the public unless exempt under the statute or other regulation, common law practice, executive order of the Governor, Rules of Court, federal law or judicial decision.
The Township Clerk is the custodian of records. The Township Clerk shall adopt a form for the use of any person who requests access to a record, and such form shall contain all the information required by N.J.S.A. 47:1A-5, Subdivision f.
The fees for copies of government records under the Open Public Records Act, N.J.S.A. 47:1A-1 et seq., shall be as follows:
A. 
Photostatic copies of any government record that can be photocopied with municipal facilities (8 1/2 x 11 or 8 1/2 x 14): 1 to 10 copies, no charge; $0.10 per page for 11 pages or more.
B. 
In the event that the actual cost for duplication of a government record exceeds the foregoing rate, the charge shall be the actual cost of duplicating the government records requested.
C. 
For any government record copied onto a nonpaper medium, the actual cost of the nonpaper medium.
D. 
For any copy of a government record for which the Township is unable to duplicate with its own facilities and requires the services of an outside vendor, the actual cost to the Township from the outside vendor.
E. 
Whenever the nature, format, manner of collation or volume of a record to be inspected, examined or copied is such that the record cannot be reproduced by ordinary document-copying equipment in the ordinary business size or involves an extraordinary expenditure of time and effort to accommodate the request, the charge for the record shall be the actual cost to the Township, together with a service charge that reflects the hourly rate for the lowest level employee who is capable of filling the request for each hour required to duplicate the record. The requestor shall have the opportunity to review and object to the charge prior to it bring incurred.
F. 
In the event that the Township does not maintain the record requested in the medium requested, the Township shall either convert the record to the medium requested or provide a copy in some other meaningful medium. If a request is for a record in a medium not routinely used by the Township, not routinely developed or maintained by the Township or requiring a substantial amount of manipulation or programming of information technology, the cost for the record shall be the actual cost of duplication together with a special charge that shall be reasonable and shall be based upon the cost for any extensive use of information technology, or for the labor cost of personnel providing the service, that is actually incurred by the Township or attributable to the Township for the programming, clerical and supervisory assistance required, or both.