[HISTORY: Adopted by the Mayor and Council of the City of Hoboken as indicated in article histories. Amendments noted where applicable.]
[Adopted 4-20-2011 by Ord. No. Z-103]
The public records of the City of Hoboken shall be accessible for examination and copying in accordance with N.J.S.A. 47:1A-1 et seq., upon the terms and conditions as hereinafter provided. Such inspection shall be made only at reasonable times during business hours and without interference with the conduct of the affairs of the office or other place where such records are kept or maintained. The City of Hoboken is entitled to charge and collect fees for the reproduction of any public records, pursuant to N.J.S.A. 47:1A-5. The fee for the reproduction of public records pursuant to N.J.S.A. 47:1A-5 shall be $0.05 per letter-size page or smaller and $0.07 per legal-size page or larger. The City shall be permitted to charge the actual cost of duplicating the record if it can demonstrate that the actual cost exceeds the foregoing rates.
The Clerk of the City of Hoboken and any other department so authorized under statute or ordinance shall, upon providing photocopies of documents requested, also charge the requestor for the following:
The actual cost for any document sent by mail, including cost of envelope and postage.
Photographs will be photocopied at the rate established herein. If requests are made for duplicate photographs, the actual cost of making the photograph shall be charged.
Any item that cannot be photocopied by the City, or not otherwise provided for by ordinance, shall be subject to a charge based on actual costs incurred in making the copy.
Duplication of videotapes/DVDs will be charged for the actual cost of the videotape/DVD.
Any citizen who is seeking a copy of documents not currently stored on City property will be charged for the retrieval and delivery of such documents as well as the cost of sending the documents back to the original location.
Should a citizen request information or documents in a medium not routinely maintained by the City or requiring a substantial amount of manipulation or programming of information technology, then the custodian of records can charge the actual cost of duplication and a service charge that shall be reasonable and shall be based on the cost for any extensive use of information technology, or for the labor cost of personnel providing the service, that is actually incurred by the City attributable to the City for programming, clerical and supervisory assistance required, or both, per N.J.S.A. 47:1A-5.
The custodian of records shall also charge a requestor for information or documents and the cost of postage should the request include mailing of the documents to the requestor.
Any fee for the copying or reproducing of items not set forth herein and any changes to the fee schedule set forth herein may be established, supplemented or amended by resolution of the governing body of the City of Hoboken.