[Adopted 11-22-1993 by Ord. No. R-20]
[1]
Editor's Note: Former Art. III, Comptroller, adopted 1-7-1959, as amended, was repealed 11-22-1993 by Ord. No. R-20.
There is hereby created and established in the government of the City of Hoboken the office of the Chief Financial Officer. The Chief Financial Officer shall be appointed by the Mayor with the advice and consent of the City Council. The Chief Financial Officer's compensation shall be either an annual salary or fixed-fee basis or at an hourly rate and based upon actual time and expenses as set forth by ordinance. The term of office of the Chief Financial Officer shall be for four years, which shall run from January 1 in the year the Chief Financial Officer is appointed.
The Chief Financial Officer shall be responsible for the proper financial administration of the City of Hoboken under the Local Government Supervision Act (1947), P.L. 1947, c. 151,[1] the Local Bond Law (N.J.S.A. 40A:2-1 et seq.), the Local Budget Law (N.J.S.A. 40A:2-1 et seq.), the Local Fiscal Affairs Law (N.J.S.A. 40A:5-1 et seq.) and such other statutes, rules and regulations promulgated as may pertain to the financial administration of the City of Hoboken.
[1]
Editor's Note: See N.J.S.A. 52:27BB-1 et seq.
Before signing any warrant for money to be paid from the treasury, it shall be the duty of the Chief Financial Officer to examine and compare the warrant with the bills, accounts and other vouchers or records in his/her office relating thereto and, if any error is discovered by him/her, to withhold his/her signature until due correction thereof. He/she shall insert in every warrant signed by him/her the account or branch of expenditure to which the same is chargeable, and he/she shall immediately make a full and true entry thereof in the books of account in his/her office.
The Chief Financial Officer shall keep a full, true and systematic account of all the receipts and expenditures of the City during each and every fiscal year in proper books of account to be provided for that purpose and arrange in such manner and under such several accounts all receipts and expenditures as to exhibit accurately the financial condition of the several departments of the City government. The items of account shall be derived from the warrants signed by him/her, and he/she shall report to the Council monthly, from and after the adoption of the annual budget in each year, the amount expended up to the period of such report out of the several sums and under the several accounts of expenditures expressed in the budget.
All moneys received from any source by or on behalf of the City or by any department, board, office or municipal agency, except as otherwise provided for by ordinance of the Council, shall be paid to the Chief Financial Officer, who shall deposit all such receipts, within 48 hours after the receipt thereof, to the credit of the City in such banks or trust companies of the state or national banks doing business in the state as the Council shall, by resolution, designate as depositories for such purpose.
All warrants for the disbursement of money shall be drawn by the Chief Financial Officer and signed by the Mayor and the Chief Financial Officer. The warrants so drawn on the Chief Financial Officer and so signed shall be valid as payment vouchers to be issued to the payee so that it shall not be necessary for the Chief Financial Officer to issue check vouchers separate and distinct from such warrants.
[Amended 3-4-2009 by Ord. No. DR-391]
All persons employed in the office of the Chief Financial Officer, including but not limited to Chief Financial Officer and assisting the Chief Financial Officer in the performance of his functions, powers and duties are assigned to the Department of Revenue and Finance, and they shall, under the supervision and control of the Director of the Department, continue to exercise and perform such functions, powers and duties as heretofore, subject to law and the ordinances of the City. Nothing herein contained shall be construed to impair or deprive any such person or persons of any tenure of office rights under any law of this state or any rights or protection provided them by Title 11A, Civil Service, of the Revised Statutes of New Jersey or by any pension law or retirement system or any other law of this state.
The Chief Financial Officer shall keep and maintain the books and records of all financial transactions of the City in accordance with the standards and requirements of the State Division of Local Government. He shall have custody of all public moneys of the City and shall make monthly reports to the Council of all receipts, expenditures, credit commitments and unencumbered appropriations.