Cross References — Emergency management coordinator, §206.040.
Article I In General
Article II City Administrator
[CC 1977 §2-72]
The Mayor, with the consent and approval of a majority of the members elected to the Board of Aldermen, shall have the power to appoint a City Attorney, City Administrator and such other officers as he/she may by this Code or ordinance be authorized to appoint.
Except as otherwise provided by this Code or any personnel rules of the City, if a vacancy occurs in any elective office, the Mayor or the person exercising the duties of the Mayor shall cause a special meeting of the Board of Aldermen to convene where a successor to the vacant office shall be selected by appointment by the Mayor with the advice and consent of a majority of the remaining members of the Board of Aldermen. If the vacancy is in the office of Mayor, nominations of a successor may be made by any member of the Board of Aldermen and selected with the consent of a majority of the members of the Board of Aldermen. The Board of Aldermen may adopt procedures to fill vacancies consistent with this Section. The successor shall serve until the next regular municipal election. If a vacancy occurs in any office not elective, the Mayor shall appoint a suitable person to discharge the duties of such office until the first (1st) regular meeting of the Board of Aldermen thereafter, at which time such vacancy shall be permanently filled.
Every officer of the City and his/her assistants and every Alderman, before entering upon the duties of his/her office, shall take and subscribe to an oath or affirmation before some court of record in the County, or the City Clerk, that he/she possesses all the qualifications prescribed for his/her office by law; that he/she will support the Constitution of the United States and of the State of Missouri, the provisions of all laws of this State affecting Cities of this class, and the ordinances of the City, and faithfully demean himself/herself while in office; which official oath or affirmation shall be filed with the City Clerk. Every officer of the City, when required by law or ordinance, shall, within fifteen (15) days after his/her appointment or election, and before entering upon the discharge of the duties of his/her office, give bond to the City in such sum and with such sureties as may be designated by ordinance, conditioned upon the faithful performance of his/her duty, and that he/she will pay over all monies belonging to the City, as provided by law, that may come into his/her hands. If any person elected or appointed to any office shall fail to take and subscribe such oath or affirmation or to give bond as herein required, his/her office shall be deemed vacant. For any breach of condition of any such bond, suit may be instituted thereon by the City, or by any person in the name of the City, to the use of such person.
[CC 1977 §2-12; Rev. Ords. 1939 Ch. 17 Art. 1 §46]
It shall be unlawful for any member of the Board of Aldermen or other officer of the City to, in his/her official capacity or under color of his/her office, knowingly or willfully or corruptly vote or assent to, or report in favor of, or allow or certify for allowance any claim or demand against the City, which claim or demand shall be on account of or under color of a contract or agreement not authorized by law and the ordinances of the City.
[CC 1977 §2-13]
The compensation of the various elected and appointed officers and employees of the City shall be as determined by the Mayor and Board of Aldermen by ordinance; provided however, that the salary of an officer shall not be changed during the time for which he/she was elected.
[CC 1977 §2-14; Rev. Ords. 1939 Ch. 41 Art. 1 §5]
The duties of the various elected or appointed officers and employees of the City shall be as prescribed by State law, specific provisions of this Code, City ordinances and as required by the Board of Aldermen from time to time.
[CC 1977 §2-111; Ord. No. 1472 §1, 9-4-1985]
There is hereby created and established the office of City Administrator for the City of Harrisonville, Missouri.
[CC 1977 §2-112; Ord. No. 1472 §2, 9-4-1985]
A qualified person shall be appointed City Administrator for the City by the Mayor upon the approval of a majority of the Board of Aldermen. The person so appointed shall serve for an indefinite term.
[CC 1977 §2-113; Ord. No. 1472 §3, 9-4-1985]
The person appointed to the office of City Administrator shall be at least twenty-five (25) years of age and shall be a resident of the City of Harrisonville while serving as City Administrator and shall be a graduate of an accredited university or college majoring in public or municipal administration or shall have the equivalent qualifications and experience in financial, administration and/or public relations fields.
[CC 1977 §2-114; Ord. No. 1472 §4, 9-4-1985]
The City Administrator, before entering upon the duties of his/her office, shall file with the City a bond in the amount of one hundred thousand dollars ($100,000.00); such bond shall be approved by the Board of Aldermen and such bond shall insure the City of Harrisonville for the faithful and honest performance of the duties of the City and for rendering a full and proper account to the City for funds and property which shall come into the possession or control of the City Administrator. The cost of such bond shall be paid by the City of Harrisonville; however, should the City Administrator be covered by a blanket bond to the same extent, such individual bond shall not be required.
[CC 1977 §2-115; Ord. No. 1472 §5, 9-4-1985]
The City Administrator shall receive such compensation as may be determined from time to time by the Board of Aldermen by ordinance.
[CC 1977 §2-116; Ord. No. 1472 §6, 9-4-1985]
The City Administrator shall serve at the pleasure of the appointing authority. The Mayor may, with the consent of a majority of all the members elected to the Board of Aldermen, remove from office any City Administrator of the City at will, and any such City Administrator may be so removed by a two-thirds (2/3) vote of all the members elected to the Board of Aldermen, independently of the Mayor's approval or recommendation. If requested, the Mayor and Board of Aldermen shall grant the City Administrator a public hearing within thirty (30) days following notice of such removal. During the interim, the Mayor, with the approval of a majority of the Board of Aldermen or by vote of the Board of Aldermen without the Mayor's approval, may suspend the City Administrator from duty. In the case of removal or suspension, the continuation of salary shall be determined by the provisions of the City Administrator's contract with the City.
[CC 1977 §2-117; Ord. No. 1472 §7, 9-4-1985; Ord. No. 1499 §§1 — 2, 12-4-1985; Ord. No. 1514 §§1 — 2, 4-21-1986]
Purchasing. The City Administrator shall be responsible for the general supervision of all purchases for the City and shall establish procedures to guarantee that all purchases are made in accordance with the purchasing rules and procedures adopted by the Board of Aldermen and the Statutes of the State of Missouri.
Budget. The City Administrator shall be the Budget Officer of the City and shall assemble estimates of the financial needs and resources of the City for each ensuing year and shall prepare a program of activities within the financial power of the City, embodying in it a budget document with proper supporting schedules and an analysis to be proposed to the Mayor and Board of Aldermen for their final approval.
Financial Reports. The City Administrator shall make monthly reports to the Mayor and Board of Aldermen relative to the financial condition of the City. Such reports shall show the financial condition of the City in relation to the budget.
Annual Report. The City Administrator shall prepare and present to the Mayor and Board of Aldermen an annual report of the City's affairs, including in such report a summary of reports of department heads and such other reports as the Mayor and Board of Aldermen may require.
Policy Formulation. The City Administrator shall recommend to the Mayor and Board of Aldermen adoption of such measures as he/she may deem necessary or expedient for the health, safety or welfare of the City or for the improvement of administrative services for the City.
Board Of Aldermen Agenda. The City Administrator shall submit to the Mayor and Board of Aldermen a proposed agenda for each Board meeting at least forty-eight (48) hours before the time of the regular meeting, including all supporting reports, schedules and appropriate recommendations.
Boards And Committees. The City Administrator shall work with all City boards and committees to help coordinate the work of each.
Attend Board Of Aldermen Meetings. The City Administrator shall attend all meetings of the Board of Aldermen, including committee meetings, unless excused by the Mayor.
Bid Specifications. The City Administrator shall supervise the preparation of all bid specifications for services and equipment and receive sealed bids for presentation of results of bidding to the Board of Aldermen.
State And Federal Aid Programs. The City Administrator shall coordinate Federal and State programs which may have application to the City.
Press Releases. The City Administrator shall be responsible for keeping the public informed in the purposes and methods of City Government through all available news media.
Recordkeeping. The City Administrator shall keep full and accurate records of all actions taken by him/her in the course of his/her duties and he/she shall safely and properly keep all records and papers belonging to the City and entrusted to his/her care; all such records shall be and remain the property of the City of Harrisonville and be open to inspection by the Mayor and Board of Aldermen at all times.
Miscellaneous. In addition to the foregoing duties, the City Administrator shall perform any and all other duties or functions prescribed by the Mayor and Board of Aldermen.
[CC 1977 §2-118; Ord. No. 1472 §8, 9-4-1985]
City Property. The City Administrator shall have responsibility for all real and personal property of the City. He/she shall have responsibility for all inventories of such property and for the upkeep of all such property. Personal property may be sold by the City Administrator only with approval of the Board of Aldermen. Real property may be sold only with the approval of the Board of Aldermen by resolution or ordinance.
Set Administrative Policies. The City Administrator shall have the power to prescribe such rules and regulations as he/she shall deem necessary or expedient for the conduct of administrative agencies subject to his/her authority and he/she shall have the power to revoke, suspend or amend any rule or regulation of the administrative service except those prescribed by the Board of Aldermen.
Coordinate Departments. The City Administrator shall have the power to coordinate the work of all the departments of the City and, at times of an emergency, shall have authority assign the employees of the City to any department where they are needed for the most effective discharge of the functions of City Government.
Investigate And Report. The City Administrator shall have the power to investigate and to examine or inquire into the affairs or operation of any department of the City under his/her jurisdiction and shall report on any condition or fact concerning the City Government requested by the Mayor or Board of Aldermen.
Appear Before The Board Of Aldermen. The City Administrator shall have the power to appear before and address the Board of Aldermen at any meeting.
Powers Subordinate. At no time shall the duties or powers of the City Administrator supersede the action by the Mayor and Board of Aldermen.
[CC 1977 §2-119; Ord. No. 1472 §9, 9-4-1985]
No member of the Board of Aldermen shall directly interfere with the conduct of any department or duties of employees subordinate to the City Administrator except at the express direction of the Board of Aldermen or with the approval of the City Administrator.