[HISTORY: Adopted by the Town Council of the Town of Smithfield 5-5-2020 by Ord. No. 2020-3. Amendments noted where applicable.]
There is hereby established a Smithfield Youth Council for the Town, composed of three or more Council members, consisting of young residents of Smithfield representing grades 8 through 12 who must submit an application, be appointed by the Town Manager and confirmed by the Town Council. The Council shall have adult advisors, one of which is a sitting Town Council Member appointed by the Town Council and any additional adult advisors deemed appropriate and appointed by the Town Council.
The primary function of the Youth Council is to serve as a communications link between young residents of the Town and Town government. Through the creation of the Youth Council, the Smithfield Town Council will emphasize its unwavering support and commitment to the Town's young residents that they represent the future of Smithfield.
All Youth Council members shall be appointed by the Town Manager and confirmed by the Town Council. The members shall consist of young residents of Smithfield representing grades 8 through 12. Each regular member may serve a term of two years and is eligible for reappointment.
Individuals shall attend and be members of the student body of their respective high school. If an existing Council member drops out of school, his/her position as council member will be considered vacated and filled in the manner prescribed. If an existing council member graduates from high school during his/her term, he/she will be permitted to fill out the remaining portion of his/her term of appointment.
The officers of the Youth Council shall consist of a Chairperson, Vice Chairperson, and Secretary. If the need arises, the Youth Council may add the position of Treasurer. All officers shall be elected annually at the first regular meeting and shall serve for a term of one year. The first annual meeting shall be held in September, with date to be determined by the adult advisors. Should the Youth Council, in conjunction with the adult advisor(s), determine that a vacancy exists in any of the officer positions, then the Youth Council shall hold a special election to fill such vacancy, at a time and place to be determined by the Youth Council.
Any member of the Smithfield Youth Council may be removed by a majority vote of the Town Council whenever it is in the best interest of the Town as determined by the Town Council.
The Youth Council meetings shall be held at least once a month at the Smithfield Senior Center located at 1 William J. Hawkins, Jr. Trail, Smithfield, Rhode Island, in the main hall or designated location, unless otherwise specified. The day and time of the meetings shall be determined by the adult advisor(s).
If a Youth Council member is absent without cause from three regular meetings of the Youth Council during any calendar year, the Town Manager, subject to approval of a majority of the Town Council, may deem said Council member's appointment immediately terminated.
Neither the Youth Council nor any member thereof shall incur any financial liability in the name of the Town.
Town staff from the Parks and Recreation Department will act as liaisons between the Town and the Youth Council. Town staff will assist the Youth Council in developing and preparing reports.
The Youth Council shall annually prepare and submit a yearly program work plan outlining proposed activities, project items and events for the next fiscal year. The work plan would specifically identify objectives and action dates of each project. The project work plan is to be submitted to the Town Manager.
The duties of the Youth Council shall be as follows:
Develop a work plan that specifically identifies projects and/or issues. Include objectives and action dates. The work plan should include potential long-term projects.
Advise, recommend, assist and encourage activities, programs and projects to be undertaken for and with the youth of Smithfield.
Participate in leadership development training and other trainings that are a part of the program.
Keep informed about and be familiar with the progress and development of community teen activities and programs, including social service programs.
Prepare regular status reports on youth programs and activities to be submitted to the Town Council. Include recommendations as to future action regarding these programs.
Identify and recruit businesses, organizations and technical sources for assistance in developing and implementing youth programs.
Develop an action plan for the promotion of youth programs and for increasing the involvement of youths in the creation, promotion and implementation of youth programs.
Periodically attend Town Council meetings.
Other duties as assigned.
Recognition for membership and participation in the Youth Council may includes community service credit, annual certificate for participation and other forms of recognition.