[HISTORY: Adopted by the Town Board of the Town of Islip 10-3-72 as Local Law No. 3, 1972. Amendments noted where applicable.]
A. 
It is the intention of this Town Board to establish a permanent annual budgeting system for the approval and authorization of capital projects within the Town. The capital budget shall be prepared and submitted annually by the Town Supervisor to the Town Board and shall contain all recommended capital projects for the next succeeding fiscal year and the three (3) fiscal years following.
B. 
Such capital budget shall include a report by the Supervisor to the Town Board on all previously authorized capital projects showing the current status, total estimated cost and estimated completion date.
C. 
No capital project may proceed nor may any funds be expended on such project unless the same is included in the capital budget.
D. 
The Town Board shall annually adopt a capital budget in accordance with this local law.
The Town Supervisor shall annually establish a date by which Town department heads shall prepare and submit capital proposals and estimates. He shall prepare and provide to all Town departments the necessary forms and instructions for the preparation of such proposals. Town department and agency heads shall be required to submit capital proposals in accordance with such instructions and by such date. They may also be required to submit such other supporting data or information as the Town Supervisor may require in connection therewith. Upon the receipt of such capital proposals, the Town Supervisor shall forward one (1) copy of each proposal to the Town Planning Board and the Town Board.
The Town Supervisor shall hold one (1) or more hearings in public upon such capital proposals to which all members of the Town Planning Board and all Town Board members shall be invited. Such hearings shall be held to permit Town department heads to defend and explain their capital proposals and to assist the Town Supervisor and Town Board in their consideration of such proposals.
The Town Planning Board may submit capital proposals to the Town Supervisor on any matter which it deems to be of interest and concern to the Board. The Planning Board shall review all capital proposals otherwise submitted and advise the Town Supervisor as to whether such proposals are in conformity with the Town Master Plan and whether they are in harmony with overall plans for the Town as developed by the Planning Board. The Town Supervisor shall consult the Planning Board concerning his recommendations to the Town Board as may require the assistance of the Planning Board in developing such recommendations.
Not later than October 5 in each year (or the date fixed for submission of the preliminary operating budget), the Town Supervisor shall prepare and submit to the Town Board his recommendations concerning capital projects to be authorized for the next succeeding fiscal year and the three (3) fiscal years succeeding.
A. 
Budget message. Each such preliminary capital budget shall be accompanied by the Supervisor's budget message. Such budget message shall include information and justification for each project recommended to be authorized. It shall also contain comments on the status or progress of previously authorized projects as may be appropriate. For each new project recommended, such message shall include a preliminary environmental impact statement.
B. 
Contents. The preliminary capital budget shall contain the following:
(1) 
A list of all previously authorized projects which are still incomplete. For each such project, information shall be provided concerning the status of the project, its estimated completion date, the total estimated cost and such other information as the Town Supervisor may deem appropriate.
(2) 
A list of all recommended new capital projects showing the following:
(a) 
The name or description of the project.
(b) 
The total estimated cost.
(c) 
The estimated completion date.
(d) 
The method of funding.
(e) 
The first year operating cost of the facility, if any.
(f) 
The anticipated revenue to be derived from such facility, if any.
(g) 
The proposed tax and benefit basis, i.e. whether a special district is proposed or whether such project is to be a general Town charge.
(3) 
A Town map showing the location of proposed new projects, including the tentative boundaries of any special improvement districts proposed to be created, extended or amended.
Not later than the Thursday after the general election in each year, the Town Board shall hold a public hearing on the Town capital budget as submitted by the Town Supervisor. Within five (5) days following such public hearing, the Town Board shall adopt such capital budget with or without modifications. After adoption, such capital budget shall be the official Town capital budget and no project may proceed, nor may any funds be spent on any project, unless it is included therein.
The capital budget may be modified from time to time following its adoption as the needs of the Town may require. Upon the recommendations of the Town Supervisor, the Town may, by resolution, authorize the inclusion of a project not previously authorized, may amend a project already included therein or may delete a project previously authorized. Nothing contained herein, however, shall be deemed to authorize the Town Board to cancel or eliminate lawfully executed contracts or agreements or to negate obligations of the Town previously undertaken.
A. 
Upon the inclusion of a project in the approved capital budget, the Town department head in charge of such project shall, upon the authorization of the Town Supervisor, proceed to prepare preliminary plans for such project; provided, however, that no funds shall be spent nor obligations incurred without the approval of the Town Board.
B. 
Following the preparation of such preliminary plans, a preliminary estimate of the cost of such project shall be prepared and presented to the Town Supervisor for his approval. Upon his approval, such Town department head shall proceed to prepare final plans and estimates for such project, including maps, if any, to be required. Upon the completion of final plans and estimates, these shall be presented to the Town Supervisor for his approval. If such estimates are within the amount authorized in the capital budget, he may authorize the taking of bids. If such estimate exceeds the amount in the capital budget, he shall, if he approves, submit to the Town Board a proposal to amend the capital budget so as to reflect accurate estimates of cost. Upon the approval of the Town Board of such amendment, he may authorize the taking of bids.
C. 
Following the receipt of bids, if the low bid is found acceptable, the Town Supervisor shall present information on such bids to the Town Board along with a proposal for the funding of such project. Upon the authorization of such funds, the Town Supervisor may award and execute such contracts on behalf of the Town.
The invalidity of any word, clause, sentence, section, part or provision of this law shall not affect the validity of any other part of this local law which can be given effect without such invalid part or parts.
This local law shall be effective when the appropriate certified copies are filed with the Secretary of State and the Comptroller of the State of New York pursuant to the Municipal Home Rule Law.