Any person claiming payment from the Borough shall present a duly certified
claim in the form of a detailed bill of demand to the Borough Chief Financial
Officer.
It shall be the duty of the Borough Chief Financial Officer to make
certain that there appears on every claim the signature of the officer or
employee who has been duly designated by the governing body to certify that
the materials have been received by or the services rendered to the Borough.
In the case of reimbursement for actual and necessary travel expenses
incurred by Borough officials where authorized to travel by the Borough, itemized
claims supported by receipts, where available, should be presented in order
to obtain the reimbursement for such expenses.
After the Borough Chief Financial Officer has ascertained that the provisions of §§
9-1,
9-2 and
9-3, where applicable, have been complied with, every claim shall then be presented to the Borough Council for approval.
The approving resolution shall be incorporated in the official minutes.
It shall be the duty of the Borough Clerk to record all claims in the
official minutes indicating that the governing body has by formal action approved
the claims or disapproved or rejected them.
It shall be the duty of the Borough Chief Financial Officer to indicate
on each claim that it has been approved for payment, with the date of approval
thereof noted on the claim.
The rate of compensation of each officer and employee of the Borough
shall be as provided in the salary ordinances of the Borough or as otherwise
provided by statute.
At each regular meeting of the Council, the Borough Chief Financial
Officer shall submit for approval or ratification, as the case may be, the
necessary payrolls for the amount due and payable to the several officers
and employees for compensation. The payroll shall be considered by the Council
in due course and approved, if found to be correct.
Such officers as may be designated by the Council are hereby authorized
to sign warrants drawn in favor of the payroll account upon due notice that
the appropriate payrolls have been approved by the proper certifying authorities.
From time to time the Chief Financial Officer, upon receipt of a warrant
for the amount due such Borough payroll account, shall deposit the sum to
the credit of the Borough payroll account charging the appropriate budgetary
account therewith.
The Chief Financial Officer shall thereafter draw checks on the Borough
payroll account or issue payment electronically to the officers and employees
entitled to payment therefrom.
In case of error or adjustment in the payroll, the Chief Financial Officer
shall see that such error or adjustment is properly corrected and an appropriate
record made thereof.