There shall be a consolidated Department of Finance, which shall be responsible for the management of the fiscal and financial affairs of the Town and for the supervision and coordination of all activities of all government agencies in relation to any fiscal or financial matters except for those fiscal or financial matters which are authorized to be under the administration of the School Committee at the time this bylaw is enacted.
It is the intention of this bylaw to consolidate all of the fiscal and financially related activities and functions of the Town into a single department as noted in § 20-19, Establishment, in order to attain the efficiencies and economies of scale, to reduce or eliminate duplication and overlapping of services, responsibilities and functions and to improve the communication and coordination between and among personnel within the department, permanently or from time to time, without regard to the lines of responsibilities which have previously been associated with the several offices herein consolidated.
The Director of Finance is appointed by and responsible to the Board of Selectmen and also serves ex-officio as either the Treasurer-Collector or Town Accountant. The Director is the executive officer and exercises direction, supervision and control of the department in accordance with such policies and programs as may, from time to time, be implemented by the Town Manager. In exercising these responsibilities, the Director reports to the Town Manager and is aware of the statutory responsibilities of the Board of Assessors and Town officers and within these areas consults to ensure that these responsibilities are properly exercised. The Director shall be fully qualified by training, experience and executive ability to discharge the duties of the office. The term of office of the Director of Finance shall not be less than three nor more than five years, subject to removal, or may be otherwise provided by bylaw, charter, statute or agreement. All other personnel necessary to staff the department as constituted herein shall be under the direction and control of the Director of Finance subject to the approval of the Board of Selectmen.
The Department of Finance shall be responsible for and shall include the following functions:
Coordination of all financial services and activities of the Town government;
Maintenance of all accounting records and other financial statements for all Town governmental offices and agencies;
The payment of all financial obligations on behalf of the Town;
The receipt of all funds due to the Town from any source;
The rendering of advice, assistance and guidance to all other Town offices and agencies in any matter relating to financial or fiscal affairs;
The monitoring throughout the fiscal year of the expenditure of funds by Town offices and agencies, including the periodic reporting to all such offices and agencies on the status of accounts with recommendations concerning fiscal and financial policies to be implemented by such offices and agencies;
Supervision of the purchase of all goods, supplies and materials by all Town governmental offices and agencies, including a central purchasing system, and an inventory control system;
Supervision of all data processing functions and activities.