Editor's Note: Former Ch. 112, City Administrator, was repealed 9-27-2022 by Ord. No. 2022-3047. Prior history includes Ord. No. 2007-05-22-01, Ord. No. 2007-07-09-02, Ord. No. 2009-05-26-04, Ord. No. 2015-2900, and Ord. No. 2023-3043.
[Ord. No. 2023-3072, 11-14-2023]
There is hereby created and established, pursuant to Section 77.042, RSMo., the office of City Administrator for the City of Greenwood, Missouri.
[Ord. No. 2023-3072, 11-14-2023]
A qualified person shall be appointed City Administrator for the City of Greenwood, Missouri, by the Board of Aldermen; such appointment shall be approved by the Mayor. The person so appointed shall serve for an indefinite term.
[Ord. No. 2023-3072, 11-14-2023]
The person appointed to the office of City Administrator shall be at least twenty-five (25) years of age and shall be a graduate of an accredited university or college majoring in public or municipal administration or shall have the equivalent qualifications and experience in financial, administration and/or public relations fields as determined by the Board of Aldermen.
[Ord. No. 2023-3072, 11-14-2023]
The City Administrator, before entering upon the duties of his/her office, shall be covered by the City in the amount of a one hundred fifty thousand dollar ($150,000.00) blanket bond; such bond shall be approved by the Board of Aldermen and such bond shall insure the City of Greenwood, Missouri, for the faithful and honest performance of the duties of the City of Greenwood, Missouri, and for rendering a full and proper account to the City of Greenwood, Missouri, for funds and property which shall come into the possession or control of the City Administrator. The cost of such bond shall be paid by the City of Greenwood, Missouri; however, should the City Administrator be covered by a blanket bond to the same extent, such individual bond shall not be required.
[Ord. No. 2023-3072, 11-14-2023]
The City Administrator shall receive such compensation as may be determined from time to time by the Board of Aldermen by ordinance.
[Ord. No. 2023-3072, 11-14-2023]
The City Administrator shall serve at the pleasure of the Mayor and Board of Aldermen. The Mayor, with the consent of a majority of the members elected to the Board of Aldermen, may remove the City Administrator from office at will, and such City Administrator may also be removed by a two-thirds (2/3) vote of all members elected to the Board of Aldermen independently of the Mayor's approval or disapproval.
[Ord. No. 2023-3072, 11-14-2023]
A. 
Administrative Office. The City Administrator shall be the chief administrative assistant to the Mayor and as such shall be the Administrative Officer of the City Government. Except as otherwise specified by ordinance or by the law of the State of Missouri, the City Administrator shall coordinate and generally supervise the operation of all departments of the City of Greenwood, Missouri.
B. 
Purchasing. The City Administrator shall be the Purchasing Agent for the City and all purchases shall be made under his/her direction and supervision, and all such purchases shall be made in accordance with purchasing rules and procedures set forth in City's Purchasing Policy, Code Section 150.060, or otherwise approved by the Board of Aldermen.
C. 
Budget. The City Administrator shall be the Budget Officer of the City, and shall assemble estimates of the financial needs and resources of the City for each ensuing year and shall prepare a program of activities with the financial power of the City, embodying in it a budget document with proper supporting schedules and an analysis to be proposed to the Mayor and Board of Aldermen for their final approval.
D. 
Financial Reports. The City Administrator shall make monthly reports to the Mayor and Board of Aldermen relative to the financial condition of the City. Such reports shall show the financial condition of the City in relation to the budget.
E. 
Annual Report. The City Administrator shall prepare and present to the Mayor and Board of Aldermen an annual report of the City's affairs, including in such report a summary of the reports of department heads and such other reports as the Mayor and Board of Aldermen may require.
F. 
Personnel System. The City Administrator shall act as the Personnel Officer of the City and shall recommend an appropriate position classification system and pay plan to the Mayor and Board of Aldermen. The City Administrator shall have the power to appoint and remove, with the approval of the Mayor and a majority of the all the members elected to the Board of Aldermen, or a two-thirds (2/3) vote of all the members elected to the Board of Aldermen independently of the Mayor's approval or recommendation, all department heads and subordinate employees of the City of Greenwood. The City Administrator shall be responsible for the proper administration of the City's personnel system, including communications to subordinate employees regarding work assignments and job performance.
G. 
Policy Formulation. The City Administrator shall recommend to the Mayor and Board of Aldermen adoption of such measures as he/she may deem necessary or expedient for the health, safety or welfare of the City or for the improvement of administrative services for the City.
H. 
Board Of Aldermen Agenda. The City Administrator shall prepare for the Mayor and Board of Aldermen a proposed tentative agenda for each Board of Aldermen meeting.
I. 
Boards And Commissions And Committees. The City Administrator shall work with all City boards, commissions and committees to help coordinate the work of each.
J. 
Attend Board Of Aldermen Meetings. The City Administrator shall attend all meetings of the Board of Aldermen, unless excused by the Mayor.
K. 
Bid Specifications. The City Administrator shall supervise the preparation of all bid specifications for services and equipment and receive sealed bids for presentation to the Board of Aldermen.
L. 
State And Federal Aid Programs. The City Administrator shall coordinate Federal and State programs which may have application to the City.
M. 
Conference Attendance And Professional Development. The City Administrator may attend national, State and regional conferences or other professional development/training programs applicable to his/her office and the business of the City, whenever such attendance is directed and approved by the Board of Aldermen.
N. 
News/Media Releases. The City Administrator shall be responsible for keeping the public informed in the purposes and methods of City Government through all available news media.
O. 
Record Keeping. The City Administrator shall keep full and accurate records of all actions taken by him/her in the course of his/her duties, and he/she shall safely and properly keep all records and papers belonging to the City of Greenwood, Missouri, and entrusted to his/her care; all such records shall be and remain the property of the City of Greenwood, Missouri, and be open to inspection by the Mayor and Board of Aldermen at all times.
P. 
Miscellaneous. In addition to foregoing duties, the City Administrator shall perform any and all other duties or functions prescribed by the Mayor and Board of Aldermen.
[Ord. No. 2023-3072, 11-14-2023]
A. 
City Property. The City Administrator shall have the responsibility for all real and personal property of the City of Greenwood, Missouri. He/she shall have responsibility for all inventories of such property and for the upkeep of all such property. Real or personal property may be sold only with approval of the Board of Aldermen by resolution or ordinance.
B. 
Set Administrative Policies. The City Administrator shall have the power to prescribe such rules and regulations as he/she shall deem necessary or expedient for the conduct of administrative agencies subject to his/her authority, and he/she shall have the power to revoke, suspend or amend any rule or regulation of the administrative regulations except those prescribed by the Board of Aldermen.
C. 
Coordinate Departments. The City Administrative shall have the power to coordinate the work of all the departments of the City and, at times of an emergency, shall have authority to assign the employees of the City to any department where they are needed for the most effective discharge of the functions of City Government.
D. 
Coordinate Officials. The City Administrator shall have the power to overrule any action taken by a department head, except as prohibited by law, and may supersede him/her in the functions of his/her office.
E. 
Investigate And Report. The City Administrator shall have the power to investigate and to examine or inquire into the affairs or operation of any department of the City under his/her jurisdiction and shall report on any condition or fact concerning the City Government requested by the Mayor or Board of Aldermen.
F. 
Appear Before The Board Of Aldermen. The City Administrator shall have the power to appear before and address the Board of Aldermen at any meeting.
G. 
Administrator May Not Supersede Action Of Mayor And Board Of Aldermen. At no time shall the duties or powers of the City Administrator supersede the action by the Mayor and the Board of Aldermen.
[Ord. No. 2023-3072, 11-14-2023]
No member of the Board of Aldermen shall directly interfere with the conduct of any department or duties of employees subordinate to the City Administrator except at the express direction of the majority of the Board of Aldermen or with the approval of the City Administrator.