[HISTORY: Adopted by the Township Committee of the Township
of Hampton 8-29-2023 by Ord. No. 2023-14. Amendments noted where applicable.]
It shall be unlawful for any person or organization to conduct
a special event as defined in this chapter without complying with
this chapter.
As used in this chapter, the following terms shall have the
meanings indicated:
A gathering of people which is not sponsored or cosponsored
by the Township and which involves the sale of merchandise, food,
or beverages when otherwise prohibited by the Code.
Any person or organization that conducts, manages, promotes,
organizes, aids or solicits attendance at a special event.
A.
Requirement for permit. Any person or organization intending to hold a special event must first apply for and obtain a permit from the Township Clerk in accordance with the requirements of § 86-4.
B.
Other approvals and/or permits. The issuance of a permit shall not
excuse the applicant from securing approvals or permits required by
the Township or by any other governmental agency having jurisdiction
over the event, including, but not limited to, the Division of Alcoholic
Beverage Control, the Department of Environmental Protection, and
the Board of Health.
C.
Outstanding violations. A permit may be denied if there are outstanding
governmental zoning, construction or fire code violations against
the property which is the subject of the permit application.
D.
Special events must comply with all applicable Township ordinances
and requirements, including but not limited to traffic rules, park
rules, state health laws, fire codes, building codes, zoning, and
food service regulations. Special event organizers shall use all reasonable
efforts to ensure compliance of participants/attendees with all applicable
Township ordinances, traffic rules, park rules, state health laws,
fire codes, and other licensing requirements.
E.
The event organizer shall identify a designated individual who can
be contacted by Township representatives to provide information or
answer questions, or to whom Township representatives may refer questions
and comments from the public.
F.
Garbage removal. The special event organizer(s) shall be responsible
for taking all reasonable efforts to pick up litter and refuse during
the event and for removing all litter and refuse created during the
event. The event organizer is responsible not only for the event grounds
but will also take all reasonable measures for the removal of litter
and refuse attributable to the special event from the surrounding
neighborhoods and properties.
G.
Notification. The special event organizer(s) may be required by the
Township to provide reasonable advance notice to residents and/or
businesses, or to neighborhoods if individual notice is impractical,
who may be expected to experience a substantial traffic and/or noise
impact from the event.
H.
Barricades. Barricades may be required for street closures, if such
closures are permitted by the Township. All barricades used for the
special event shall meet the standards as set forth in the Manual
on Uniform Traffic Control Devices (MUTCD) unless they are manned
barricades.
I.
Exemptions.
(1)
No permit shall be required for a governmental agency acting within
the scope of its function.
(2)
No permit shall be required for events sponsored by the Township
of Hampton.
(3)
No permits shall be required for events sponsored by the Hampton
Township Board of Education and/or emergency volunteer services of
the Township of Hampton, except when they involve the closure or obstruction
of any public roads or public property.
(4)
Noncommercial private parties, celebrations, gatherings and other
events which are conducted by invitation only and are not open to
the public and which are conducted on privately owned lands by the
owner thereof unless they involve the anticipated closure or obstruction
of any public roads or public property.
A.
Application. The special event organizer shall file an application
with the Township Clerk, on a form to be provided by the Clerk, at
least 45 days before the scheduled date of the special event, and
shall furnish the following information and proofs:
(1)
The name, address and telephone number of the special event organizer.
(2)
The name, address, and telephone number of the person, persons, and/or
organization sponsoring the activity.
(3)
A detailed description of the proposed event and a sketch showing
the area or route to be used, along with proposed structures, tents,
fences, barricades, signs, banners, and sanitary facilities.
(4)
The date(s) and hours for which the permit is sought.
(5)
Whether or not music or entertainment will be provided, either live
or recorded, whether it will be indoor or outdoor and the hours of
the entertainment.
(6)
Whether any food or beverages (alcoholic or nonalcoholic) will be
served.
(7)
Whether any police or emergency services may be required.
(8)
The location of the event for which the permit is sought, and complete
details as to how the applicant intends to provide for security and
traffic control.
(9)
The number of participants, spectators, and/or other people that
could reasonably be anticipated to attend the event.
(10)
An acknowledgment that if the permit is issued, the applicant will
be bound by all applicable Township ordinances, rules and regulations;
and be liable for all loss, damage or injury sustained by any person,
for whatever reason, which might occur during the special event due
to the negligence of those organizers, persons, corporations or associations.
(11)
Proof of adequate insurance, including proof that the Township is
named as an additional insured.
(12)
A form prescribed by the Township and executed by the special event
organizer by which he/she shall indemnify and hold harmless the Township,
its servants, agents and employees from any claims caused by the proposed
special event.
(13)
A plan identifying areas that may be reasonably expected to be used
by event participants for off-street and on-street parking. The applicant
shall take all reasonable precautions to minimize adverse effects
on the neighborhoods that will be directly affected by parking and
traffic related to the event.
(14)
Proof of sufficient sanitary facilities and potable water for the
special event.
(15)
If the special event is to occur during hours of darkness, proof
of sufficient lighting to ensure the safety of the attendees.
(16)
Proof that sufficient and appropriate security and safety are arranged
for the special event.
(17)
Proof that adequate fire protection and prevention measures are in
place for the special event.
(18)
If applicable, proof of all necessary permits for the sale/service
of any alcoholic beverages.
(19)
If applicable, proof that the applicant has secured and paid for
all other permits required under municipal, state or federal regulations
in connection with the special event, including but not limited to
zoning requirements.
(20)
Any other information which the Township Clerk shall find reasonably
necessary to assist the governing body in determining whether a permit
should be issued.
B.
Fee. A fee of $100 shall accompany an application for a permit.
C.
Reference for review. Upon determining that the application is complete, the Township Clerk shall refer the application to the Zoning Officer, Construction Code Official, Fire Official and any other Township officials, as the Clerk shall deem appropriate, for preliminary review and recommendation in accordance with § 86-5.
A.
All special event applications shall be presented to the governing
body by the Township Clerk, together with any recommendations from
other Township officials. The governing body retains sole authority,
in its discretion, to decide whether a special event permit shall
be issued.
B.
When reviewing a permit application, the governing body shall take
the following into consideration:
(1)
The proposed special event's impact on the public health, public
safety and general welfare of the public.
(2)
The impact of the proposed special event on the public's enjoyment
of the Township's amenities, if applicable.
(3)
The impact of the proposed special event on the Township's resources
and/or services.
(4)
Whether the proposed special event will unreasonably interfere with
use of the streets and sidewalks and/or enjoyment of surrounding properties.
(5)
Whether the proposed special event will conflict with another proposed
or scheduled event.
(6)
Whether there will be a sufficient number of ambulances, emergency
service and firefighting equipment and attendant personnel designated
for the special event, and whether the conduct of the event will require
diversion of too many ambulances, emergency service, firefighting
equipment or related personnel so as to prevent normal ambulance,
emergency or firefighting service for the rest of the Township. The
applicant will consult with and comply with any recommendations of
the Chief of the Township Fire Department.
(7)
The manner in which the applicant intends to provide notice of the
event to neighborhoods impacted by the proposed special event.
Any permit granted under this chapter may contain conditions reasonably calculated to reduce or minimize dangers and hazards to vehicular or pedestrian traffic and public health, safety and welfare, including, but not limited to, changes in time, duration or number of participants, or such conditions as will satisfy the health, safety and welfare concerns set forth in § 86-5 above.
A.
Revocation of permit. The Township Administrator, Zoning Official,
Construction Code Official and/or Fire Official, as applicable, shall
have the authority to revoke a permit upon determining that an applicant
has made a false representation of material fact in the application
submission, has violated any condition imposed by the Township with
the issuance of the special event permit, or has violated any ordinances
or laws pertaining to the special event, or that the property on which
the special event is to be held is unsafe.
B.
Event cancellation. The Township may cancel a special event with
or without notice for any significant change in conditions which may
adversely affect public health or safety, or for any condition that
may place Township facilities, grounds or other resources at risk
of damage or destruction.
Any person or organization violating this chapter shall be subject, upon conviction, to the penalties provided in § 1-14.1 of the Code.
