Borough of Glassboro, NJ
Gloucester County
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Table of Contents
Table of Contents
[HISTORY: Adopted by the Mayor and Council of the Borough of Glassboro 1-3-2015 by Res. No. 01-15.[1] Amendments noted where applicable.]
GENERAL REFERENCES
Attendance policy — See Ch. 14.
Code of Ethics — See Ch. 50.
[1]
Editor’s Note: This resolution also supersedes former Ch. A531, Council Bylaws, adopted 1-4-2014 by Res. No. 01-14.
The following are the bylaws for the government of the Borough of Glassboro, Gloucester County, New Jersey.
The deliberations of the Council shall, in any matter not covered by the bylaws, be governed by Roberts Rules of Order.
A. 
The Mayor shall preside over the Council meetings but shall not vote except to give the deciding vote in case of a tie.
B. 
The Mayor shall see that the laws of the state and the ordinances of the Borough are faithfully executed and shall recommend to the Council such measures as he may deem necessary or expedient for the welfare of the Borough.
C. 
The Mayor shall be a member of all committees, both standing and special, but he shall not vote in any committee except to give the deciding vote in case of a tie.
D. 
The Mayor shall serve as liaison between the governing body and other boards, bodies and agencies of the Borough, unless the Council shall assign any such liaison to a particular Council committee.
E. 
The Mayor shall decide all questions of order subject to an appeal to the Council, and may call upon the Council for the opinion of the Council upon any question of order.
F. 
If the Mayor is absent from the Borough for a period of three days, or for any reason is unable to act, the President of the Council shall perform all of the duties of the Mayor during such absence or inability. The Mayor, in case of his intended absence from the Borough for more than three days at any one time, shall notify the President in writing of such intended absence, whereupon the President shall be and become acting Mayor from the receipt of such notice and continue to act until the Mayor's return. In case of the temporary inability of said President of the Council to so act, the member of the Council having the longest term of service as such may act temporarily for said President of the Council.
A. 
The Borough Clerk shall attend all meetings of the Council. The Borough Clerk shall keep the minutes and ordinances books properly and fully indexed, and shall perform all the duties usually devolving upon such offices, and, in addition, such other duties or services as the Mayor and Council may be directed bylaw.
B. 
Upon the adoption of an ordinance, the same shall be assigned a number, beginning with the year it was introduced, and recorded at length by the Borough Clerk in the Ordinance Book.
C. 
The Borough Clerk shall have the power and authority to take and administer oaths and affirmations in all Borough matters.
A. 
The Mayor and members of the Council of the Borough shall constitute the Council thereof. They shall hold an annual meeting on January 1 at 12:00 noon, or during the first seven days of January in any year, and such other meetings, or adjourned meetings, at such time and place as they may by resolution direct, but all regular meetings shall be held within the Borough.
B. 
The Mayor shall, when necessary, call special meetings of the Council; in case of his neglect or refusal, any four members of the Council may call such a meeting at such time and place in the Borough as they may designate, and, in all cases of special meetings, notice shall be given to all the members of the Council or left at their place of residence.
C. 
Three members of the Council and the Mayor, and, in the absence of the Mayor, four members of the Council, shall constitute a quorum for the transaction of business; but a smaller number may meet and adjourn from time to time.
D. 
The Council at its annual meeting shall, by the vote of a majority of said Council, elect from their number a President of the Council who shall preside at all of its meetings when the Mayor does not preside. The President of the Council shall hold office for one year and until the next annual meeting. The President of the Council shall have the right to debate and vote on all questions before the Council. If the Council, at its annual meeting, fails to elect a President, the Mayor shall appoint the President from the Council, and, in that case, no confirmation by the Council shall be necessary.
E. 
The following shall be the order of business for regular meetings of the Council:
(1) 
Roll call.
(2) 
Reading of previous minutes.
(3) 
Communications.
(4) 
Committee reports.
(5) 
Unfinished business.
(6) 
New business.
(7) 
Public portion.
(8) 
Approval of bills.
(9) 
Adjournment.
F. 
The aforesaid order of business at any meeting may be changed by a majority vote of the members of the Council present at such meeting.
G. 
Upon the demand of one member of the Council, or when ordered by the Mayor, or when directed by statute, a roll call vote shall be taken and the yeas and nays entered in the minutes of the meeting.
A. 
The Council shall have six standing committees of three members of the Council each. Each member of the Council shall be the Chairperson of one committee and a member of two others. Special committees may function from time to time with such membership as designated by resolutions of the governing body.
B. 
The Mayor with the advice and consent of the Council shall appoint the Chairperson and the members of all committees. No changes will be made after the initial appointment of committees without the concurrence of the Council by majority vote.
C. 
The standing committees shall be:
(1) 
Finance.
(2) 
Public Safety.
(3) 
Highway.
(4) 
Water and Sewer.
(5) 
Health and Recreation.
(6) 
Public Property and Ordinances.
D. 
Standing committees are not bodies separate from the Council, but conveniences to expedite the business of the Borough.
(1) 
A standing committee shall:
(a) 
Plan, study, direct, make commitments within budgetary limitations and carry on the routine activities for which it has primary responsibility.
(b) 
Perform such acts as may be assigned to it by the Council.
(c) 
Report and make recommendations to the Council regarding its responsibilities.
(d) 
Examine and review all vouchers prior to the submission to the Council for authority to pay the same.
(2) 
A standing committee shall not:
(a) 
Exceed its budgetary appropriations without prior approval of the Council.
(b) 
Make promises or commitments to anyone which directly or by inference binds the Council.
(c) 
Act in such manner or make decisions which set a precedent or violate established Council policy.
E. 
Special committees shall have the duties and powers contained in the resolution creating the committee.
A. 
The Finance Committee shall have primary responsibility for the following described activities and matters:
(1) 
The administration, practices, procedures and records of the following:
(a) 
The Borough Clerk's office.
(b) 
The Department of Revenue and Finance.
(c) 
Personnel administration.
(d) 
Economic and community development.
(2) 
The initiation of foreclosure action and subsequent administration and disposition of property acquired by the Borough under foreclosure of tax title liens.
(3) 
The coordination of departmental budgets; the preparation of budgetary figures relating to the activities above-mentioned; the final preparation, explanation and continuing supervision of the entire municipal budget.
(4) 
To review revisions on all matters pertaining to any insurance coverage of the Borough.
(5) 
To serve as the liaison between the Council and the registered municipal accountants and with any other body or organization on fiscal matters.
B. 
The Public Safety Committee shall have primary responsibility for the following described activities and matters:
(1) 
The administration, practices, procedures and records of the following:
(a) 
Police activities.
(b) 
Highway traffic, all matters relating to existing or proposed street and off-street parking and the regulation thereof.
(c) 
Fire Department activities.
(d) 
Office of Emergency Management.
(e) 
Supervision of traffic devices.
(2) 
To serve as the liaison between the Council and Municipal Judge, transportation departments and all organizations or agencies concerned with public safety or juvenile delinquency.
C. 
The Highway Committee shall have primary responsibility for the following described activities and matters:
(1) 
The administration, practices, procedures and records of the following:
(a) 
Road construction, improvement, maintaining and cleaning, including street openings.
(b) 
Construction and maintenance of sidewalks and curbs.
(c) 
Maintenance and operation of the municipal garage.
(d) 
Maintenance of vehicles and other mechanical equipment as assigned.
(e) 
Trash collection and disposal.
(f) 
Stormwater management.
(g) 
Maintenance of off-street public parking facilities.
(h) 
Addition or removal of streetlights.
(i) 
Leaf and grass collection.
(j) 
Recycling.
(2) 
It shall also serve as the liaison between the Council and the State and County Highway Departments, except in traffic matters which are under the jurisdiction of the Public Safety Committee.
D. 
The Water and Sewer Committee shall have primary responsibility for the following described activities and matters:
(1) 
The administration, practices, procedures and records of the following:
(a) 
Water and Sewer Department.
(2) 
To serve as the liaison between the Council and the various utility authorities and corporations operating within the Borough, except in matters which are the primary responsibility of other committees.
E. 
The Health and Recreation Committee shall have primary responsibility for the following described activities and matters:
(1) 
The administration, practices, procedures and records of the following:
(a) 
Recreation activities conducted at Borough expense.
(b) 
Board of Health activities.
(2) 
To serve as the liaison between the Council and the Board of Health, Parks and Recreation Commission, and other organizations concerned with public health and recreation.
F. 
The Public Property and Ordinance Committee shall have primary responsibility for the administration, practices, procedures and records pertaining to the maintenance and operation of all public buildings, except water and sewer facilities, and for the following described activities and matters:
(1) 
The administration, practices, procedures and records of the following:
(a) 
Consideration of ordinances and amendments to ordinances.
(b) 
Code Enforcement Department.
(2) 
To serve as liaison between the Council and all organizations or delegations proposing new legislation for the Borough of Glassboro. It shall also serve as liaison between the Council and officials of the State of New Jersey charged with the administration of Code Enforcement.
A. 
These bylaws shall be adopted by resolution of the Council in the same manner as resolutions are required to be adopted by law.
B. 
The Mayor or any member of the Council may propose an amendment to these bylaws at any regular Council meeting.
C. 
The bylaws may be amended by a two-thirds vote on a roll call of the Council taken at the next regular meeting subsequent to the proposal of the amendment.
D. 
These bylaws shall expire with the term of the Council which has adopted them.