[Ord. No. 1114, 12-6-2018; Ord. No. 1147, 5-7-2020]
A. There is hereby created and established the office of City Administrator
for the City of Memphis, Missouri.
B. A qualified person shall be appointed City Administrator for the
City of Memphis by the Mayor and such appointment shall be approved
by a majority of the Board of Aldermen. The person so appointed shall
serve for an indefinite term.
C. The person appointed to the office of City Administrator shall be
at least twenty-five (25) years of age and shall become a resident
of the City of Memphis within ninety (90) days of the effective date
of such appointment and shall be qualified and experienced in financial,
administrative and/or public relations fields.
D. The
City Administrator's ongoing job performance shall be evaluated on
an annual basis by the Mayor and Board of Aldermen.
[Ord. No. 1114, 12-6-2018]
The City Administrator, before entering upon the duties of his/her
office, shall file with the City a bond in the amount of fifty thousand
dollars ($50,000.00). Such bond shall be approved by the Board of
Aldermen and such bond shall insure the City of Memphis for the faithful
and honest performance of the duties of the City of Memphis and for
rendering a full and proper account to the City of Memphis for funds
and property that shall come into the possession or control of the
City Administrator. The cost of such bond shall be paid by the City
of Memphis; however, should the City Administrator be covered by a
blanket bond to the same extent, such individual bond shall not be
required.
[Ord. No. 1114, 12-6-2018]
The City Administrator shall receive such compensation as may
be determined from time to time and as established by ordinance by
the Board of Aldermen and such compensation shall be payable biweekly.
[Ord. No. 1114, 12-6-2018]
The City Administrator shall serve at the pleasure of the appointing
authority. The Mayor, with the consent of a majority of the Board
of Aldermen, may remove the City Administrator from office at will,
and such City Administrator may also be removed by a three-fourths
(3/4) vote of the Board of Aldermen independently of the Mayor's
approval or disapproval. If requested, the Mayor and Board of Aldermen
shall grant the City Administrator a public hearing within thirty
(30) days following notice of such removal. During the interim, the
Mayor, with the approval of a majority of the Board of Aldermen, or
by three-fourths (3/4) vote of the Board of Aldermen without the Mayor's
approval, may suspend the City Administrator from duty, but shall
continue his/her salary for two (2) calendar months following the
final removal date; provided that if the City Administrator shall
be removed for acts of dishonesty or acts of moral turpitude, such
salary shall not be continued.
[Ord. No. 1114, 12-6-2018]
A. Administrative Officer. The City Administrator shall be the Chief
Administrative Assistant to the Mayor and, as such, shall be the Administrative
Officer of the City Government. Except as otherwise specified by ordinance
or by the law of the State of Missouri, the City Administrator shall
coordinate and generally supervise the operation of all departments
of the City of Memphis.
B. Purchasing. The City Administrator shall have administrative control
over the City budget and shall approve all purchases by all City departments.
C. Budget. The City Administrator shall be the Budget Officer of the
City of Memphis and shall assemble estimates of the financial needs
and resources of the City for each ensuing year and shall prepare
a program of activities within the financial power of the City, embodying
in it a budget document with proper supporting schedules and an analysis
to be proposed to the Mayor and Board of Aldermen for their final
approval.
D. Financial Reports. The City Administrator shall make monthly reports
to the Mayor and Board of Aldermen relative to the financial condition
of the City. Such reports shall show the financial condition of the
City in relation to the budget.
E. Annual Report. The City Administrator shall prepare and present to
the Mayor and Board of Aldermen an annual report of the City's
affairs, including in such report a summary of reports of department
heads and such other reports as the Mayor and Board of Aldermen may
require.
F. Personnel System. The City Administrator shall act as the Personnel
Officer of the City and shall recommend an appropriate position classification
system and pay plan to the Mayor and Board of Aldermen. The City Administrator,
after consultation with department heads, shall approve advancements
and appropriate pay increases within the approved pay plans and position
classification system. The City Administrator shall have the power
to appoint and remove (in accordance with personnel system regulations
and this Code) all subordinate employees of the City of Memphis. The
City Administrator shall make recommendations of appointment and removal
of department heads.
G. Policy Formulation. The City Administrator shall recommend to the
Mayor and Board of Aldermen adoption of such measures as he/she may
deem necessary or expedient for the health, safety or welfare of the
City or for the improvement of administrative services for the City.
H. Agenda For The Board. The City Administrator shall submit to the
Mayor and Board of Aldermen, a proposed agenda for each Board meeting
at least forty eight (48) hours before the time of the regular Board
meeting.
I. Boards And Committees. The City Administrator shall work with all
City boards and committees to help coordinate the work of each.
J. Attend Board Meetings. The City Administrator shall attend all meetings
of the Board of Aldermen.
K. The City Administrator shall supervise the preparation of all bid
specifications for services and equipment and receive sealed bids
for presentation to the Board of Aldermen.
L. State And Federal Aid Programs. The City Administrator shall coordinate
Federal and State programs that may have application to the City of
Memphis.
M. Conference Attendance. The City Administrator shall attend State
and regional conferences and programs applicable to his/her office
and the business of the City of Memphis whenever such attendance is
directed and approved by the Board of Aldermen and Mayor.
N. Press Releases. The City Administrator shall be responsible for keeping
the public informed of the purposes and methods of City Government
through all available news media.
O. Recordkeeping. The City Administrator shall keep full and accurate
records of all actions taken by him/her in the course of his/her duties,
and he/she shall safely and properly keep all records and papers belonging
to the City of Memphis and entrusted to his/her care; all such records
shall be and remain the property of the City of Memphis and be open
to inspection by the Mayor and Board of Aldermen at all times.
P. Miscellaneous. In addition to the foregoing duties, the City Administrator
shall perform any and all other duties or functions prescribed by
the Mayor and Board of Aldermen.
[Ord. No. 1114, 12-6-2018]
A. City Property. The City Administrator shall have responsibility for
all real and personal property of the City of Memphis. He/she shall
have responsibility for all inventories of such property and for the
upkeep of all such property. Personal property may be sold by the
City Administrator only with the approval of the Board of Aldermen.
Real property may be sold only with the approval of the Board of Aldermen
by resolution or ordinance.
B. Set Administrative Policies. The City Administrator shall have the
power to prescribe such rules and regulations as he/she shall deem
necessary or expedient for the conduct of administrative agencies
subject to his/her authority, and he/she shall have the power to revoke,
suspend or amend any rule or regulation of the administrative service,
except those prescribed by the Board of Aldermen.
C. Coordinate Departments. The City Administrator shall have the power
to coordinate the work of all the departments of the City, and, at
time of an emergency, shall have authority to assign the employees
of the City to any department where they are needed for the most effective
discharge of the functions of City Government.
D. Investigate And Report. The City Administrator shall have the power
to investigate and to examine or inquire into the affairs or operation
of any department of the City under his/her jurisdiction, and shall
report on any condition or fact concerning the City Government requested
by the Mayor or Board of Aldermen.
E. Coordinate Officials. The City Administrator shall have the power
to overrule any action taken by a department head and may supersede
him/her in the functions of his/her office.
F. Appear Before Board Of Aldermen. The City Administrator shall have
the power to appear before and address the Board of Aldermen at any
meeting.
G. Conflict Of Authority With Board Of Aldermen. At no time shall the
duties or powers of the City Administrator supersede any action by
the Mayor and Board of Aldermen.
[Ord. No. 1114, 12-6-2018]
No member of the Board of Aldermen shall directly interfere
with the conduct of any department or duties of employees subordinate
to the City Administrator, except at the express direction of the
Board of Aldermen or with the approval of the City Administrator.