The Clerk shall serve as Clerk of the Township Committee. He
shall attend and keep the minutes of all meetings of the Committee.
The minutes shall be signed and certified by the Clerk.
The Clerk shall record all ordinances in permanent books to
be provided for that purpose. After each ordinance, he shall also
record and certify the proof of publication thereof as required by
law. Each ordinance so recorded shall be signed by the Mayor and the
Clerk, who shall attest that it was fully adopted upon the date recited,
and when signed, the recorded copy shall be deemed to be a public
record of the ordinance. Any omission by the Clerk or the Mayor to
sign or certify, as required, shall not impair or affect the validity
of any ordinance which has been otherwise duly adopted.
The Clerk shall have custody of and safely keep all records,
books and documents of the township, except those committed by ordinance
to any other office or transferred thereto by the Township Committee.
He shall, upon request and upon payment of the fees prescribed therefor
by resolution of the Township Committee, furnish a certified copy
of any specified paper in his custody under the Corporate Seal of
the township.
The Clerk shall cause the Corporate Seal of the township to
be affixed to instruments and writings when authorized by ordinance
or resolution of the Township Committee or when necessary to exemplify
any document on record in his office or to certify any act or paper,
which from the records in his office appears to be a public act of
the township or a public document. He shall not affix the Seal or
cause or permit it to be affixed to any other instrument, writing
or other paper unless required by law or ordinance.
The Clerk, subject to the supervision of the Township Committee,
shall:
A.
Be the depository for and custodian of all official surety bonds
furnished by or on account of any officer or employee, except his
own bond, which shall be placed in the custody of the Treasurer; of
all insurance policies covering or with respect to risks insured for
the benefit of the township or to protect it from or against any claim,
demand or liability whatsoever; and all formal contracts for work,
labor, services, supplies, equipment and materials to which the township
may be a party.
B.
Be the depository for and have custody of all performance bonds naming
the township as obligee or any other form of security given by a contractor,
developer or any other person on account of work done or to be done
in, for or pursuant to the requirements of the township or any department
thereof.
C.
Have custody of all leases of property owned by the township.
D.
Report to the Township Committee annually, or at such time as it
may require, concerning the coverage, expiration date and premium
of each surety bond and contract of insurance; and the nature and
terms of outstanding leases, the rent reserved by each and their respective
expiration dates.
The Clerk shall maintain a current compilation of all administrative
rules and regulations, which shall be available for public inspection
in his office during regular business hours as the Township Committee
may, from time to time, by resolution prescribe. No rule or general
regulation made by any board, department, officer, agency or authority
of the township, except those which relate to the organization or
internal management of the township government, shall take effect
until it is filed with the Clerk.
The Clerk shall have the power to administer oaths in all matters
concerning township business.
The Township Clerk shall, within five days after the Township
Committee has appointed or elected any officer, whether to fill a
vacancy or otherwise, cause to be delivered to or left at the place
of abode of the person so elected or appointed a written notice of
his election or appointment and within the same time shall file a
certified copy of the record of such election or appointment with
the Clerk of the county.
In addition to such other functions, powers and duties as may
be prescribed by ordinance and subject to the supervision and direction
of the Township Committee, the Clerk shall:
A.
Perform all the functions required of Municipal Clerks by the General
Election Law, Title 19, of the New Jersey Revised Statutes, and any
other applicable law or ordinance.
B.
Administer the provisions of state statutes and township ordinances
with respect to the licensing of occupations, activities and premises
for which licenses are required by law or ordinance to be obtained
from the Clerk.
C.
Make searches for municipal improvement and subdivision.
D.
Assume such other different and additional functions, powers and
duties as may be prescribed by law or ordinance or delegated to him
by the Township Committee.
The Township Committee may, annually on January 1, appoint a
Deputy Clerk, who shall serve for one year. The Assistant Clerk shall
have all the powers and perform all the duties of the Clerk during
such times and specific periods as the Clerk is absent, on vacation
or on leave granted by the Township Committee. He shall assist the
Clerk in the performance of such duties as the Township Committee
may from time to time prescribe.
