[HISTORY: Adopted by the City Council of the City of Paterson 2-14-1986 as Ord. No. 86-008. Amendments noted where applicable.]
The Director of the Department of Finance is hereby designated as the Certifying and Approval Officer for the approval and payment of salaries and wages for the officers and employees of the City of Paterson as required by N.J.S.A. 40A:5-17.
The Finance Director shall be charged with the duty of ascertaining the existence of proper and sufficient appropriations for the payment of salaries and wages of all municipal officers and employees for the biweekly payroll and shall be charged with the duty of determining that there is legal authority for such payments including determining that all claims for the payment of salaries and wages for municipal officers and employees shall carry an appropriate certification of the appropriate officer or designated employee of the city having knowledge of the facts that the request for payment of salaries and wages are in proper order, including the determination that said salaries and wages have actually been earned by the employees in question.
The procedure for certifying and approving payment of salaries and wages for the officers and employees of the City of Paterson shall be as follows:
All municipal employees shall note the time of their arrival and departure on workdays by either signing in on daily time sheets or punching in on time clocks as the case may be established in each division.
Each division director and department director shall cause to be prepared biweekly time sheets which shall be approved as to form and content by the respective directors of each division and department.
Each division and department director shall cause the biweekly time sheets to be transmitted to the Division of Personnel, in the Department of Administration, for the purposes of editing, processing and verification of payrolls. The Director of Personnel shall certify, in writing, the completeness and accuracy of said biweekly time sheets.
The Division of Treasury, in the Department of Finance, shall cause biweekly payroll for all officers and employees of the City of Paterson to be prepared, based upon the payroll register as submitted from the Division of Personnel. The Division of Treasury shall be responsible for the distribution of payroll checks to the respective departments and divisions.
The certifying and approval officer shall certify, in writing, to the governing body all the proof claims, and such claims shall thereafter be approved or disapproved by resolution not later than the next regular scheduled meeting of the Municipal Council after the disbursement of moneys for the payment of salaries and wages.
Checks issued for the payment of salaries and wages for municipal officers and employees shall be signed by the Mayor and countersigned by the Director of Finance.