Borough of Buena, NJ
Atlantic County
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Table of Contents
Table of Contents
[HISTORY: Adopted by the Mayor and Council of the Borough of Buena 7-27-1987 by Ord. No. 338. Amendments noted where applicable.]
GENERAL REFERENCES
Purchasing — See Ch. 48.

§ 6-1 Municipal accounts.

[Amended 6-1-1998 by Ord. No. 455; 5-15-2000 by Ord. No. 471; 11-13-2000 by Ord. No. 478]
All checks drawn on accounts of the Borough of Buena for the disbursement of money, including the payment of all claims, shall be signed by at least two municipal officials as hereinafter set forth.
A. 
Payroll account and general payment of municipal claims. All checks drawn on the Borough's payroll account, and all checks drawn for the payment of general claims approved by the Borough Council, shall be signed by either the Mayor or the President of Council and by either the Chief Financial Officer or the Borough Clerk. In the absence of the Mayor and President of Council, the Chief Financial Officer and the Borough Clerk may sign; in the absence of the Chief Financial Officer, the Municipal Clerk or by the Deputy Municipal Clerk and by one of the following municipal officials: Mayor, President of Council, Clerk, CFO, Deputy Clerk, Clerk Typist/Payroll Clerk.
[Amended 11-3-2003 by Ord. No. 505]
B. 
Municipal Court accounts. Checks drawn on accounts utilized by the Municipal Court shall be signed by two of the following three officials: the Municipal Court Judge, the Municipal Court Administrator, or the Deputy Municipal Court Administrator.
C. 
Tax accounts. Checks drawn on accounts utilized by the Tax Collector shall be signed by the Tax Collector and one of the following municipal officials: Mayor, President of Council, Clerk, Chief Financial Officer, Deputy Clerk, Assistant Municipal Treasurer.
D. 
Construction Code accounts. Checks drawn on accounts utilized by the Construction Code Department shall be signed by the Construction Code Official or by the Construction Code Secretary (Clerk/typist assigned to the Construction Code Office) and one of the following municipal officials: Mayor, President of Council, Clerk, CFO, Deputy Clerk, Assistant Municipal Treasurer.
[Amended 10-15-2001 by Ord. No. 487]
E. 
Occupancy accounts. Checks drawn on accounts utilized by the Occupancy Officer shall be signed by the Occupancy Officer or by the Occupancy Office Secretary (Clerk/typist assigned to the Occupancy Office) and one of the following municipal officials: Mayor, President of Council, Clerk, CFO, Deputy Clerk, Assistant Municipal Treasurer.
[Amended 10-15-2001 by Ord. No. 487]
F. 
Fire Safety Account. Checks drawn on the Uniform Fire Safety Account shall be signed by the Fire Official or by the Fire Official Secretary (Clerk/typist assigned to the Fire Official's Office) and one of the following municipal officials: Mayor, President of Council, Clerk, CFO, Deputy Clerk, Assistant Municipal Treasurer.
[Amended 10-15-2001 by Ord. No. 487]
G. 
Municipal Clerk accounts. Checks drawn on accounts utilized by the Municipal Clerk shall be signed by the Municipal Clerk or by the Deputy Municipal Clerk and by one of the following municipal officials: Mayor, President of Council, Clerk, CFO, Deputy Clerk, Assistant Municipal Treasurer.
H. 
Police Department accounts. Checks drawn on accounts utilized by the Police Department, including the Police Records Clerk Account, shall be signed by the Chief of Police and by the Police Records Clerk. In the absence of either the Chief or the Clerk, such checks shall be signed by one of the following municipal officials: Mayor, President of Council, Clerk, CFO, Deputy Clerk, Assistant Municipal Treasurer.
I. 
In the event a municipal official holds more than one municipal office, such official shall only sign a Borough check in one capacity, and a separate municipal official shall be required for the second signature on said check. Checks drawn on any municipal account not included in this section, or which may be opened after the effective date of this section, shall be signed by the head of the department in which the account is opened and by one of the following municipal officials: Mayor, President of Council, Clerk, CFO, Deputy Clerk, Assistant Municipal Treasurer.

§ 6-2 Deposit of funds.

[Amended 6-1-1998 by Ord. No. 455]
All moneys, including moneys collected by taxation, received from any source by or on behalf of the Borough of Buena shall be paid to the Chief Financial Officer, who shall deposit all such funds within 48 hours after receipt thereof to the credit of the Borough of Buena in such account or accounts as are appropriate based upon the source of the money received by the Chief Financial Officer. In the absence of the Chief Financial Officer, the Assistant Municipal Treasurer, the Municipal Clerk or the Deputy Municipal Clerk are hereby authorized to receive and deposit funds in appropriate accounts of the Borough of Buena. In the absence of all of the above named municipal officials, the Mayor is hereby authorized to receive and deposit funds in appropriate municipal accounts pursuant to N.J.S.A. 40A:5-15.

§ 6-3 Transfer of funds.

[Amended 6-1-1998 by Ord. No. 455]
Withdrawal slips or other documents which are required for the transfer of funds from one municipal account to another shall be signed by any two of three Borough officials designated for the payment of claims in § 6-1 of this chapter, with one signature from the Mayor or Acting Mayor, one signature from the Clerk or Deputy Clerk, or one signature from the Chief Financial Officer or Assistant Municipal Treasurer.

§ 6-4 Retroactivity of chapter.

This chapter shall take effect upon passage and publication as provided by law and shall be retroactive to July 1, 1987.