[R.O. 2013 § 115.050; Ord. No.
77-18 §§ 1 — 9]
A. There is hereby created and established the office of City Administrator
for the City.
B. Appointment; Tenure. A qualified person shall be appointed City Administrator
for the City by the Mayor; such appointment shall be approved by a
majority of the Board of Aldermen. The person so appointed shall serve
for an indefinite term.
C. Qualifications. The person appointed to the office of City Administrator
shall be at least twenty-five (25) years of age and shall become a
resident of Madison County, Missouri, within ninety (90) days of the
effective date of such appointment, residing within ten (10) miles
of City Hall; and shall be qualified and experienced in financial,
administrative and/or public relations fields.
[Ord. No. 18-15, 6-25-2018]
D. Bond. The City Administrator, before entering upon the duties of
his/her office, shall file with the City a bond in the amount of ten
thousand dollars ($10,000.00); such bond shall be approved by the
Board of Aldermen and such bond shall insure the City for the faithful
and honest performance of the duties of the City and for rendering
a full and proper account to the City for funds and property which
shall come into the possession or control of the City Administrator.
The cost of such bond shall be paid by the City; however, should the
City Administrator be covered by a blanket bond to the same extent,
such individual bond shall not be required.
E. Compensation. The City Administrator shall receive such compensation
as may be determined from time to time and as established by ordinances
by the Board of Aldermen and such compensation shall be payable semimonthly.
F. Removal From Office. The City Administrator shall serve at the pleasure
of the appointing authority. The Mayor, with the consent of a majority
of the Board of Aldermen, may remove the City Administrator from office
at will, and such City Administrator may also be removed by a three-fourths
(3/4) vote of the Board of Aldermen independently of the Mayor's approval
or disapproval. If requested, the Mayor and Board of Aldermen shall
grant the City Administrator a public hearing within thirty (30) days
following notice of such removal. During the interim, the Mayor, with
the approval of a majority of the Board of Aldermen, or by three-fourths
(3/4) vote of the Board of Aldermen without the Mayor's approval,
may suspend the City Administrator from duty, but shall continue his/her
salary for two (2) calendar months following the final removal date;
provided, that if the City Administrator shall be removed for acts
of dishonesty or acts of moral turpitude, such salary shall not be
continued.
G. Duties.
1. Administrative Office. The City Administrator shall be the chief
administrative assistant to the Mayor and as such shall be the administrative
officer of the City Government. Except as otherwise specified by ordinance
or State statute, the City Administrator shall coordinate and generally
supervise the operation of all departments of the City.
2. Budget. Prepare the proposed budget annually and submit it to the
Board of Aldermen together with a message describing important features,
the budget to be supported by appropriate schedules and analysis.
The City Administrator shall be designated the budget officer of the
City.
3. Financial Reports. Keep the Board of Aldermen advised of the financial
condition and future needs of the City and make such recommendations
as he/she may deem desirable or necessary.
4. Rulemaking. Prescribe such rules and regulations as are necessary
or expedient for conduct of administrative departments or agencies
subject to his/her authority and he/she shall have the power to revoke,
suspend or amend any rule or regulation of the administrative service
prescribed by himself/herself or any subordinate.
5. Investigators. Investigate, examine or inquire into the affairs or
operation of any department and when so authorized by the Board of
Aldermen, he/she shall have the power to employ consultants and professional
counsel to aid in such investigations, examinations or inquiries.
6. Coordination Of Departments. Coordinate and control the activities
of all City departments and shall have the power to alter, amend and
set aside orders, rules and policies issued and set by department
heads, such coordination and control being exercised through department
heads or foremen of the respective departments, if any, and if none,
then directly subject to the rules and regulations that may be prescribed
from time to time by the Board of Aldermen.
7. Utility, Street Supervision. The City Administrator shall supervise
the proper operation of the water plant and water distribution system,
electric distribution system, the sewer plants and sewer distribution
system, and the maintenance and repair of streets.
8. Supervision Of Bids. Supervise the preparation of all bid specifications
for services, construction and equipment.
9. Purchasing. Supervise the purchase of all normal operating expenses,
normal operating materials, supplies and equipment for which funds
are provided in the budget, and have the power to purchase such materials,
supplies and equipment up to and including two thousand five hundred
dollars ($2,500.00). Amounts over two thousand five hundred dollars
($2,500.00), all contracts for services, construction and items of
equipment in excess of the above limits must be approved by the Board
of Aldermen.
[Ord. No. 22-18, 8-22-2022]
10. Supervision Of Employees. Appoint and, when necessary for the good
of the service, suspend or remove all employees of the City except
as otherwise provided for by law or City ordinance.
11. Personnel Policies. Recommend for adoption by the Board of Aldermen
standard personnel procedures to include position classifications
and pay schedules for all employees covered in the City’s personnel
program and shall cause to be prepared written job descriptions for
all regularly employed City personnel.
12. Supervision Of Assistants. Supervise all assistants, laborers or
helpers who shall be responsible to him/her and who may be discharged
by him/her for cause deemed sufficient; provided however, that any
assistant, laborer or helper who has been discharged by the City Administrator
shall have the right to appeal to the Board of Aldermen his/her dismissal,
if such appeal or complaint is filed in writing with the Board of
Aldermen within fifteen (15) days after the date of dismissal.
13. Supervision Of City Property. Have responsibility for all real and
personal property of the City and have responsibility for all inventories
of such property and for the upkeep of all such property; provided
however, that personal property may be sold by the City Administrator
only with approval of the Board of Aldermen and real property may
be sold only with the approval of the Board of Aldermen by resolution
or ordinance.
14. Meetings With Committees. Meet with standing committees appointed
by the Mayor on matters concerning general and special administrative
problems, who shall consult with and render advice to City Administrator
on such matters.
15. Meet With Board of Aldermen. Attend all meetings of the Board of
Aldermen and have the right to appear before and address the Board
of Aldermen at any meeting.
16. Accounting For Actions. Account to the Mayor and Board of Aldermen
for any actions taken when requested to do so and at all times shall
be subject to supervision, control and direction of the Mayor and
Board of Aldermen.
17. Recordkeeping. Keep full and accurate records of all actions taken
by him/her in the course of his/her duties, and he/she shall safely
and properly keep all records and papers belonging to the City and
entrusted to his/her care; all such records shall be and remain the
property of the City.
18. Performance Of Other Duties. Perform such other duties as may be
required by the Board of Aldermen, not inconsistent with the State
Statutes, applicable laws or ordinances and be subject to the supervision,
control and direction of the Mayor and Board of Aldermen and shall
perform such services as may be assigned to him/her by them.
H. Interference. No member of the Board of Aldermen shall directly interfere
with the conduct of any department or duties of employees subordinate
to the City Administrator except at the express direction of the Board
of Aldermen, or with the approval of the City Administrator.