Copies of the following applications shall be referred to each reviewing member of the Board of Architectural and Historic Review within five business days of receipt of the application:
All applications for sign permits, pursuant to Chapter 243, Signs, of the Code of the Village of Northport.
All applications for building permits for the construction, reconstruction, alteration or demolition of any structure other than a one-, two- or three-family residence.
All applications for the designation of landmarks or historic districts.
All applications for demolition permits or building permits for the construction, reconstruction, alteration or demolition of any building or structure that has been designated as a landmark through the process described herein (§ 13-12, Designation of landmarks), or that is listed on either the National or the New York State Register of Historic Places or the equivalent registers, if any, maintained by the County of Suffolk or the Town of Huntington.
Applications for building permits requiring both architectural review and site plan approval shall be filed for such reviews and approvals simultaneously. Review shall not proceed until there has been such simultaneous filing.
The Board shall submit comments in writing to the Planning Board on such matters under their review as may relate to the site plan, when appropriate.
Per § 13-2F(2) above, the Board of Architectural and Historic Review may, on an as-needed basis, designate one of its members to represent it at a meeting of the Planning Board in order to present architectural and historic design considerations relevant to applications being considered by both boards simultaneously.
The Board shall complete its review prior to final site plan approval by the Planning Board. It shall also complete its review prior to the Planning Board's issuing any comments or making any determination under the State Environmental Quality Review Act (SEQRA), when relevant.
Regarding applications that will require review by the Board of Architectural and Historic Review and/or the Planning Board, in the event the applicant applies to the Board of Zoning Appeals prior to filing for architectural and/or site plan review, complete copies of such Board of Zoning Appeals application shall be simultaneously provided by the applicant to the Planning Board and the Architectural Review Board, both of which shall submit written comments prior to or at the Board of Zoning Appeals public hearing, where appropriate.
Applicants are encouraged to consult with the Board at the earliest possible stage during the design of their projects, whether for signage, alteration or new construction.
Preliminary plans, elevations, sketches and/or proposals may be submitted to the Board by the owner or the architect or other agent of the owner for consultation prior to filing an application for a sign or building permit.
No indication of opinion of the Board on any preliminary review shall constitute acceptance of the final plans or prevent the Board from requiring that changes, modifications or a complete revision be incorporated in such final plans.
The Board will maintain a photo archive of approved projects in a form readily available for review by applicants. This archive may also contain pictures of existing signs and structures outside the Village whose appearance is supported by the Board and that are considered exemplary of or consistent with Village goals for visual quality. The intent of the photo archive is to assist applicants in understanding and appreciating the existing and desired forms of architecture and signage in the Village.
The Architectural and Historic Review Board may, in appropriate cases and upon written application, dispense with or modify the requirements for its review, described herein and in Chapter 243, Signs.
Applicants seeking a waiver of the requirement for architectural review, or any modification to the standards and guidelines such review is subject to, shall apply to the Board in writing. Such application shall demonstrate that:
Because of the nature or size of the project such requirements would not be applicable or would be an unnecessary burden upon the applicant.
A waiver would not violate the general intent and purposes of this ordinance or be detrimental to the general health, safety, and welfare of the Village, or aesthetics of the neighborhood.
The condition for which a waiver from a design standard is sought is unique to the property.
The request for a waiver is not based on mere inconvenience to the applicant or a self-created hardship.
A waiver is necessary for the preservation and enjoyment of substantial property rights possessed by the applicant.
Applicants seeking a waiver based on economic hardship shall demonstrate that compliance with the rules and regulations of this chapter will result in significant economic or financial injury and/or will render the property incapable of earning a reasonable return.
Any waiver or modification of requirements granted by the Board shall provide only the minimum relief necessary to alleviate the hardship.
All applicants noted in § 13-7A above shall submit a completed application for review by the Board of Architectural and Historic Review, on a form promulgated by the Board, together with such additional information as is necessary and appropriate to process the application.
Applicants are encouraged to use a preapplication consultation to identify a list of exhibits required for the review. For exhibits required in sign permit applications, refer to Chapter 243, Signs. Required exhibits for building permits undergoing architectural and historic review may include the following, as may be determined by the Architectural and Historic Review Board:
A transmittal letter listing and identifying all drawings, samples and exhibits included with the application.
Completed copies of the application for a hearing signed by the applicant and, if the applicant is leasing the premises under consideration, cosigned by the owner of the property.
Current photographs of the property, showing its present condition, which accurately represent the existing material, colors and textures, and, in addition, current color photographs of all adjacent surrounding sites, buildings and improvements within a minimum of 200 feet from the property line, clearly showing the style and character of the area. Such photographs shall accurately represent all colors and textures of the various materials of adjacent improvements. All photographs shall be marked to indicate the direction of views.
Elevations of affected sides, drawn to scale, showing complete architectural details and including all exterior equipment and appurtenances located on the roof, in the walls and on the ground. All existing and proposed materials and finishes shall be identified, noted on the elevations and keyed to the samples required in Subsection C(7) and (8)below.
Floor plans, drawn to scale, with and details showing location of entrances, windows, rooftop equipment, etc.
One or more color perspective rendering(s) of the proposed project and adjacent structures, showing the form, style, scale of the project, all rooftop equipment and screening proposed, signs, landscaping and other architectural features. Such rendering shall be accurate as to both scale and color representation. Renderings shall depict actual viewer perspectives (i.e., they shall not be drawn from an angle or distance where it is not possible for a viewer to stand). They shall be accurate as to proportion and color.
Material and/or color samples for signs, exterior building surfaces, roofing, walls and fences, etc.
Manufacturer's catalog data on all mailboxes, trash receptacles or containers, signs, transformers, air-conditioning equipment and other visible devices and materials showing size, form, quantity, color, type of material, height, location and method of installation. Physical samples of all materials, items or devices to be installed, accurately showing color, texture and scale. All samples shall be identified by listing the manufacturer's name, brand name and manufacturer's color number and shall be keyed to the elevations and/or floor plans required in Subsections C(4) and (5) above.
A current conditions plan of the property showing all existing features including structures, topography, landscaping, lighting, etc.
A site plan showing proposed improvements, including but not limited to new construction or demolition, changes in topography, etc., any exterior lighting, provisions for trash storage, location of air-conditioning equipment, transformers, signs, fences or walls and any other equipment, site furniture, etc.
A landscaping plan with planting schedule indicating the number, location and variety of all proposed new site vegetation, along with information on the minimum size at installation and the expected size at maturity.
Photographs and/or illustrations of all site furniture such as seating, planters, window boxes, trellises, etc.
Lighting plan with manufacturer's catalog data or other material showing each type of exterior light fixture, its size, shape, lighting characteristics, color, type of mounting, type of pole and height of pole-mounted lights.
Documentation of the historic, architectural or cultural significance of the property, in the case of landmark considerations.
All exhibits shall be clearly identified and numbered. Documents shall have their exhibit number in the lower right-hand corner.
The Board may, at any time during the consideration of an application, require such additional informational material as it deems necessary or desirable to make a proper determination.