Rockland County, NY
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2024-02-06
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The Code
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Part I: Administrative Legislation
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Chapter 5 Administrative Code
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Article XVIII Department of Records
- The Charter
- Ch C Charter
- The Code
- Part I: Administrative Legislation
- Ch 1 General Provisions
- Ch 3 Abandoned and Lost Property
- Ch 5 Administrative Code
- Ch 5 Art XVIII Department of Records
- § 5-138 County Clerk; election; qualifications.
- § 5-139 Powers and duties of County Clerk.
- § 5-140 Reports.
- § 5-141 Deputy County Clerks.
- § 5-142 Accounting for fees.
- § 5-143 Bond of Clerk and deputies.
- § 5-144 Seal.
- Ch 9 Adult Homes, Committee to Monitor
- Ch 11 Agricultural and Farm Protection Board
- Ch 15 Awards and Recognition
- Ch 18 Beautification Commission
- Ch 22 Boards and Commissions
- Ch 23 Building Construction
- Ch 24 Cemeteries
- Ch 27 Community Action Agency
- Ch 31 Community Services Board
- Ch 35 Consumer Protection, Office of
- Ch 37 Correctional Facility
- Ch 39 Credit Card Payments
- Ch 39A County Property
- Ch 40 Department of Information Technology Services
- Ch 45 Defense and Indemnification
- Ch 50 Deferred Compensation Plan
- Ch 51 (Reserved)
- Ch 53 Drainage Agency
- Ch 56 Emergency Rescue Services
- Ch 58 (Reserved)
- Ch 61 Environmental Management Council
- Ch 62 Environmental Resources Division
- Ch 66 Ethics, Code of
- Ch 70 Fiscal Policy
- Ch 72 Flag, County
- Ch 73 Fund Balance Reserve Account
- Ch 74 General Services, Department of
- Ch 75 Greenspace Preservation Reserve Fund
- Ch 75A Historic Preservation
- Ch 76 Homeowners' Protection Board
- Ch 80 Hospital, Public
- Ch 82 Hudson River Riverfront Preservation/Reclamation
- Ch 85 Insurance, Department of
- Ch 87 Investment Policy
- Ch 92 Labor Relations, Department of
- Ch 94 Lease of Property
- Ch 97 Legal Aid
- Ch 101 Legislature, County
- Ch 108 Mass Transportation
- Ch 115 Medical Examiner
- Ch 118 Municipal Utility Coalition
- Ch 119 (Reserved)
- Ch 120 Notifications and Alerts
- Ch 121 Officers and Employees
- Ch 123 Open Government
- Ch 128 Park Commission
- Ch 135 People With Disabilities, Office for
- Ch 137 Pollution Control
- Ch 139 Printing and Mail Facilities
- Ch 140 Procurement Policy
- Ch 141 Publication of Legislation
- Ch 142 Purchasing Agent
- Ch 149 Rules of the Legislature
- Ch 155 Safety Council
- Ch 159 Salaries
- Ch 165 Sewer Agency; Sewer District
- Ch 169 Sheriff
- Ch 172 Solid Waste Management Authority
- Ch 175 Tobacco Asset Securitization Corporation
- Ch 177 Traffic Safety Board
- Ch 178 Water Resources Management
- Ch 180 Travel Demand Management Program
- Ch 189 Workers' Compensation Self-Insurance Plan
- Ch 195 Youth Agencies
- Part II: General Legislation
- Ch 211 Advertising
- Ch 212 Animal Control Organizations
- Ch 213 Apprenticeship Training Programs
- Ch 214 Automated Teller Machines
- Ch 215 (Reserved)
- Ch 217 Bicycles
- Ch 219 Box Cutters, Sale and Possession of
- Ch 220 Building Construction
- Ch 223 Campaign Finance Reform
- Ch 224 Carbon Monoxide Detectors
- Ch 225 (Reserved)
- Ch 227 Day Care and Home Care
- Ch 230 Dogs and Other Animals
- Ch 232 Domestic Partner Registry
- Ch 234 Drones
- Ch 235 Drugs and Drug Paraphernalia
- Ch 250 Electricians and Electrical Inspections
- Ch 252 Empire Zones
- Ch 252A Energy Programs
- Ch 253 Environmental Protection
- Ch 254 Ephedra Products
- Ch 261 Fair Housing
- Ch 263 Fees and Charges
- Ch 264 Fertilizer
- Ch 265 Fire Insurance Claims
- Ch 266 Fireworks
- Ch 267 Food Service
- Ch 270 Freshwater Wetlands
- Ch 274 Fuels, Sale of
- Ch 277 Funerals
- Ch 278 Furniture, Sale of
- Ch 279 Gender-Motivated Violence, Protection Against
- Ch 280 Ground Meat, Sale of
- Ch 282 Hazardous Materials Notification
- Ch 283 Health Clubs
- Ch 284 Highway Construction
- Ch 286 Home Improvement Contractors
- Ch 287 (Reserved)
- Ch 289 Housing
- Ch 290 Human Rights
- Ch 291 Irrigation Systems
- Ch 293 Laser Pointing Devices
- Ch 295 Littering
- Ch 300 Mercury, Products Containing
- Ch 301 Methamphetamine Production
- Ch 302 Mobile Homes
- Ch 303 Moshing
- Ch 304 Multiple Dwellings
- Ch 309 Nuisances, Public
- Ch 312 Obscene Material
- Ch 315 Parks
- Ch 317 Pesticide Notification
- Ch 317A Pharmacies
- Ch 318 Phones, Cellular
- Ch 319 Plumbers; Heating and Cooling Contractors
- Ch 323 Political Contributions
- Ch 327 Prior Notice of Defects
- Ch 328 Prohormones & Precursors to Hormones, Products Containing
- Ch 329 Records, Access to
- Ch 330 Recycling
- Ch 331 Retail Sales
- Ch 338 Scooters, In-Line Skates, Roller Skates and Skateboards
- Ch 340 Secondhand Precious Metals or Gems
- Ch 345 Sewers
- Ch 347 Sex Offenders
- Ch 349 Smoking
- Ch 350 Solid Waste
- Ch 351 Spring Traps
- Ch 353 Stream Conservation
- Ch 354 Tanning Facilities
- Ch 355 Taxation
- Ch 357 Tax-Delinquent Property
- Ch 362 Theater Promoters
- Ch 363 Third-Party Food Delivery Services
- Ch 369 Transient Merchants
- Ch 371 Trapping
- Ch 375 Vehicles and Traffic
- Ch 377 Vehicles, Idling of
- Ch 378 Veterans
- Ch 388 Waterfowl, Feeding of
- Ch 388A Weapons, Imitation and Replica
- Ch 389 Wells
- Ch 390 Wireless 911 Calls, Routing of
- Ch 394 Wreckers and Towers
- Appendix
- Ch A601 Acts of the Legislature Applicable to Rockland County
- Disposition List
- Ch DL Disposition List
A.
There shall be a Department of Records, headed by the County Clerk. The election of the County Clerk, together with his or her term of office, shall be as provided in Article XIII of the New York State Constitution.
B.
At the time of his or her election and throughout
his or her term of office, he or she shall be a qualified elector
of the County. Throughout his or her term of office, the County Clerk
shall devote his or her whole time to the duties of his or her office,
shall hold no other elective office and shall hold no other public
office.
The County Clerk shall have and exercise all
the duties and shall be subject to all the obligations and liabilities
heretofore and hereafter lawfully granted or imposed by the Charter,
this code, local law, resolution or ordinance of the County Legislature
not inconsistent with those powers and duties vested in said office
under the New York State Constitution. He or she shall also perform
such other related functions as the County Legislature or the County
Executive may designate in order to implement and accomplish the policies
and responsibilities the County Legislature has prescribed.
On or before March 1 of each year, the County
Clerk shall make an annual report for the immediately preceding calendar
year, covering generally the work of his or her Department. The County
Clerk shall make such other reports at such times as may be required
by the County Legislature, County Executive or any other applicable
law. Copies of all reports shall be filed with the Clerk to the County
Legislature and the County Executive.
A.
The County Clerk, within the appropriations provided
therefor, shall appoint such officers, assistants and/or employees
in his or her Department, including such actual deputy positions as
may be authorized and budgeted, as shall be authorized by the County
Legislature. All Deputy County Clerks shall serve at the pleasure
of the County Clerk, subject to all applicable provisions of New York
State law.
B.
The County Clerk shall designate and deputize a deputy
or deputies to whom shall be delegated all the powers and duties of
the County Clerk and the authority to act generally for and in place
of said County Clerk.
C.
The designation or designations shall be in writing
and shall designate the relative rank of the deputies, including the
order of temporary succession to the duties of the County Clerk during
absence, disability or otherwise and also may delegate among them
such powers and duties as he or she may determine. The designations
and delegations shall be in writing and filed in the Department of
Records, and copies thereof shall be filed with the Clerk to the County
Legislature and with the County Executive.
All moneys to which the County may be entitled
under and by virtue of the laws of the State of New York, or which
the County Clerk may receive for services performed by his or her
Department, shall belong to the County and shall be collected by such
Clerk, accounted for and paid over to the Commissioner of Finance
by a written statement within 10 days after the expiration of each
month. Each monthly statement shall have attached thereto a certification
by said County Clerk to the effect that same is in all respects a
full and true statement of all moneys received by him or her for the
preceding month. At the time of rendering any such statement, the
County Clerk shall pay to the Commissioner of Finance all moneys received
by him or her since the last preceding monthly statement. Other funds
or fees received or collected by the County Clerk shall be paid over
and reported to the Commissioner of Finance as above provided, except
where otherwise specifically prescribed by statute.
The County Clerk and such of his or her deputies,
assistants, officers and employees as the County Legislature shall
require, shall each give a surety bond to the County in a sum fixed
by the County Legislature, conditioned for the faithful performance
of his or her duties. Such bond shall be approved as to form by the
County Attorney and as to the sufficiency of surety by the County
Legislature and filed with the Department of Records.
