Township of Haddon, NJ Chapter 11 Claims, Payment of

[HISTORY: Adopted by the Board of Commissioners of the Township of Haddon 10-21-1975 by Ord. No. 610. Amendments noted where applicable.]

§ 11-1 Submission of bills and vouchers.

All persons claiming payment of moneys from the Township of Haddon shall first present to the Township Clerk a detailed bill of items or demands specifying particularly how the bills or demands are made up, together with a voucher in the form supplied by the Township of Haddon containing an affidavit of the party claiming payment or its duly authorized officer or representative that the bills or demands are correct. Thereafter, all vouchers shall be submitted to the Township Treasurer, who shall code them as to which appropriations or accounts are to be charged when the vouchers are paid. The voucher shall also be certified by a department head having knowledge of the fact that the goods were received by or the services rendered to his department, and such certification shall be considered as proof that such services or goods are consistent with any existing contract or purchase order.

§ 11-2 Preparation of checks.

All vouchers coded and certified as provided in § 11-1 shall thereafter be presented to the Clerk of Haddon Township, who shall draw the necessary drafts or checks for signature upon approval at the next regular or special meeting of the Board of Commissioners of the Township of Haddon. The Township Clerk shall also prepare the necessary bill resolution containing the claims and demands duly submitted in accordance with the terms of this chapter for approval.

§ 11-3 Approval or rejection of claims.

The Board of Commissioners of the Township of Haddon may adopt in whole or in part the bill resolution prepared and presented in accordance with the provisions of § 11-2 above, thereby approving or disapproving any claim contained in such bill resolution. The Board of Commissioners of the Township of Haddon shall state any reasons for rejecting any claim, which thereafter shall be referred to the Township Treasurer, together with any instructions that the Board of Commissioners may give at the time of disapproval. All checks or drafts used to pay claims approved in accordance with the above provisions shall be drawn on township funds and signed by the Mayor or other chief executive officer of the Township and countersigned by the Township Treasurer. The Township Clerk shall record all claims approved or disapproved in accordance with the provisions of this chapter either in the minutes of the meetings of the Board of Commissioners of the Township of Haddon or as otherwise permitted by law. All records of approval and disapproval of bills or claims shall be open to the public.