[CC 1985 §2-426; Ord. No. 2843 §1, 3-28-1996]
A.
When
the City negotiates any purchase, sale or other contract, there shall
be provided ample opportunity for competitive bidding in the following
manner:
1.
If the
consideration is less than five hundred dollars ($500.00), bids shall
be solicited in the most expeditious manner with due regard for competitive
prices and quality.
2.
If the
consideration is five hundred dollars ($500.00) or greater but less
than one thousand dollars ($1,000.00), three (3) bids shall be solicited
by telephone or mail from qualified vendors. The lowest and best shall
be accepted. A record of all quotations shall be maintained and the
reason a vendor was selected must be included as part of the record.
3.
If the
consideration is one thousand dollars ($1,000.00) or greater but less
than two thousand dollars ($2,000.00), three (3) bids shall be solicited
in written form from qualified vendors. The lowest and best shall
be accepted. A record of all quotations shall be maintained and the
reason a vendor was selected must be included as part of the record.
4.
If the
consideration is two thousand dollars ($2,000.00) or greater but less
than five thousand dollars ($5,000.00), three (3) bids shall be solicited
in written form from qualified vendors. The lowest and best shall
be accepted. A record of all quotations shall be maintained and the
reason a vendor was selected must be included as part of the record.
5.
If the
consideration is five thousand dollars ($5,000.00) or greater, the
City shall advertise for sealed bids from qualified vendors. The lowest
and best bid shall be accepted. A record of all quotations shall be
maintained and the reason a vendor was selected must be included as
part of the record.
6.
Individual
contracts, purchases or sales, be they for goods, supplies, commodities
or services, shall not be excluded from the requirement of competitive
bidding hereinabove described, with the provision, however, that professional
engineering services, surveying, architectural and consulting be excluded.
7.
Individual
contracts or purchases shall not be subdivided for the purpose of
evading the requirement of competitive bidding.
[CC 1985 §2-427; Ord. No. 2843 §1, 3-28-1996]
A.
The advertisement
required by the preceding Section shall consist of the following:
1.
An advertisement
inviting bids shall be published once in at least one (1) official
newspaper serving Ste. Genevieve at least ten (10) days preceding
the last day set for the receipt of proposals. The newspaper advertisement
required herein shall include a general description of the articles
to be purchased or sold, shall state where bid blanks and specifications
may be secured and the time and place for opening bids.
2.
The
City Administrator shall also solicit sealed bids from all reasonable
prospective suppliers who have requested their names be added to a
bidders' list which the City Clerk shall maintain by the City Administrator
sending them a copy of such newspaper notice or such other notice
as will acquaint them with the proposed purchase or sale.
[CC 1985 §2-428; Ord. No. 2843 §1, 3-28-1996]
All requests for sealed bids shall include a deadline stating
the date and time by which the sealed bids must be received at City
Hall. Bids shall be submitted sealed to the City Clerk and shall be
identified as bids on the envelope. When received at City Hall, the
bid envelope shall be stamped by the City Clerk noting the date and
time of arrival. They shall be opened in public at the time and place
stated in the public advertisement. All sealed bids must be approved
by the Board of Aldermen.
[CC 1985 §2-429; Ord. No. 2843 §1, 3-28-1996]
A.
The City
reserves the right to reject any or all bids. Contracts shall be awarded
to the lowest and best responsible bidder. Bids shall not be accepted
from, nor contracts awarded to, a contractor who is in default on
the payment of taxes, licenses or other monies due the City. In determining
the lowest and best bid, the following shall be considered:
1.
The
ability, capacity and skill of the bidder to perform the contract
or provide the service required;
2.
Whether
the bidder can perform the contract or provide the service promptly
or within the time specified, without delay or interference;
3.
The
character, integrity, reputation, judgment, experience and efficiency
of the bidder;
4.
The
quality performance of previous contracts or services with the City;
and
5.
The
ability of the bidder to provide future maintenance and service for
the use of the subject of the contract.
[CC 1985 §2-430; Ord. No. 2843 §1, 3-28-1996]
When the award is not given to the lowest bidder, a full and
complete statement of the reasons for placing the order elsewhere
shall be made to the Board of Aldermen prior to awarding the contract.
[CC 1985 §2-431; Ord. No. 2843 §1, 3-28-1996]
If all bids received or the lowest bids received are for the
same total amount or unit price, quality and service being equal,
the contract shall be awarded to a local bidder.
[CC 1985 §2-432; Ord. No. 2843 §1, 3-28-1996]
All City funds must meet the requirements of Sections 110.010
and 110.020, RSMo., which requires among other matters that the funds
be secured by security pursuant to Section 30.270, RSMo. When City
funds are to be deposited for investment purposes, all local financial
institutions shall be contacted by an officer of the City and asked
if they wish to quote an interest rate the City will earn for deposits.
The financial institution shall put its response in writing and have
it delivered to the City. Every attempt shall be made to accept the
highest interest rate quote; however, other factors may also be taken
into consideration when deciding which interest rate to accept. If
the highest rate is not accepted, an explanation must be made to the
Board of Aldermen at its next regular meeting as to why the decision
not to accept the highest rate was made. Every attempt will be made
to deposit the City's funds with an institution located within the
City limits of Ste. Genevieve, however, the City is not limited to
these institutions. If a depository cannot be selected or other satisfactory
arrangements made within the City limits, the City may invest with
an institution located in the County.
[CC 1985 §2-433; Ord. No. 2843 §1, 3-28-1996]
In case of an apparent emergency which requires immediate purchase
of supplies or contractual services, the City Administrator may authorize
the purchase, at the lowest and best obtainable price, of any supplies
or contractual services. A full explanation of the circumstances of
an emergency purchase shall be made to the Board of Aldermen.
