[CC 1983 §26.010]
As used in this Chapter the following words and terms have the
meanings indicated, unless the context clearly requires otherwise:
AGENCY
Any department, office, Commission, Board or other unit of
Municipal Government created for any purpose under the authorities
of the City of Hollister, Missouri.
LOCAL RECORDS
Any record designated or treated as a municipal record under
the ordinances of the City Hollister, Missouri, and State law.
RECORD
Document, book, paper, photograph, map, sound recording or
other material, regardless of physical form or characteristics, made
or received pursuant to law or in connection with the transaction
of official business. Library and museum material made or acquired
and preserved solely for reference or exhibition purposes, extra copies
of documents preserved only for convenience of reference, and stocks
of publications and of processed documents are not included within
the definition of records as used in Sections 109.200 to 109.310,
Amended Laws of Missouri, 1972 and are hereinafter designated as non-record
materials.
[CC 1983 §26.020]
Any records made confidential by law shall be so treated in
the municipal records of the City of Hollister, Missouri.
[CC 1983 §26.040]
It shall be the duty of the City Clerk and the heads of all
of the Departments, Commissions and Boards and other units of the
City of Hollister, Missouri, to preserve, manage and regulate all
destruction of the records no longer useful or needed according to
the established standards, procedures and techniques for effective
management of records as provided by the Director of "The State Records
Law" under the supervision of the Secretary of State of the State
of Missouri and shall follow the Missouri Municipal Records Retention
Schedule as hereinafter set forth in the following Sections of this
Chapter.