[HISTORY: Adopted by the Board of Commissioners of the City of Ventnor City 5-18-2017 by Ord. No. 2017-20. Amendments noted where applicable.]
The City Commission of the City of Ventnor (hereafter "City") hereby establishes the committee which shall hereafter be known as the "Ventnor City Green Advisory Committee" (hereafter "Green Advisory Committee").
The existence of the Green Advisory Committee shall be perpetual, subject only to City Commission's right and power to rescind or amend its existence and terms of existence.
The Green Advisory Committee will advise the City Commission and the City administration on ways to improve municipal operations with green initiatives which are economically and environmentally sound through research and evaluation.
The Green Advisory Committee shall have such additional primary and lesser functions, purposes and goals as the Green Advisory Committee may from time to time submit to City Commission, subject to City Commission's selection and approval, and/or as may from time to time be determined by City Commission by way of amendment to this chapter or by resolution.
In regard to its mission and such primary and lesser functions, purposes and goals as it may be authorized, the Green Advisory Committee shall:
Collaborate with City employees, service providers and other government agencies as members of the community to share resource information and ideas consistent with the mission of the Green Team.
Encourage participation of all employees to solicit ideas on green initiatives.
Research and analyze green initiatives which make practical environmental and financial sense.
Develop strategies for sustainable green initiatives in municipal operations.
Seek community-based sustainable solutions to strengthen our community.
The Green Advisory Committee shall consist of nine members appointed by City Commission, and all members shall have a term of office of one calendar year or such lesser period of time as may be caused by the date of appointment, with all terms expiring at 11:59 p.m. on December 31 of each calendar year. The City Administrator and a representative of City Commission shall be ex-officio members.
The members of the Green Advisory Committee shall be residents, taxpayers, or employees of the City, or an employee of the Ventnor Board of Education, so long as approved by City Commission.
All members of the Green Advisory Committee shall have full voting privileges.
The appointment of members of the Green Advisory Committee shall be made by City Commission by resolution as soon as practicable after the establishment of the Green Advisory Committee by this chapter, in this calendar year of its establishment, and in succeeding years at the Annual City Council Reorganization Meeting, or any subsequent regular meeting of City Commission in January of each calendar year.
No appointment of any member of the Green Advisory Committee in any calendar year may be rescinded or terminated by City Commission except for good cause.
Any vacancy created by any resignation of any member of the Green Advisory Committee during any calendar year may be filled by appointment by City Commission by resolution for the remainder of that member's term of office.
The members of the Green Advisory Committee shall meet within 30 days of their appointment.
At the first meeting in each calendar year, the Green Advisory Committee shall:
Elect a chairperson, vice chairperson and a secretary;
Establish a schedule of meeting dates for the remainder of the calendar year;
Establish a list of primary and lesser goals and a mission statement for the calendar year;
Establish a schedule of performance due dates for reports of any investigation or study to be undertaken by the Green Advisory Committee during the calendar year.
All meetings shall have accurate and sufficient written minutes which shall be promptly prepared, approved and forwarded to City Commission. A member shall be elected by the Green Advisory Committee each calendar year to perform the duties of minute-taking and preparation and such other clerical tasks as may be necessary or desired, and that member shall be the Secretary.
The product and minutes of the first meeting of the Green Advisory Committee in each calendar year shall promptly be forwarded to City Commission, and all products and minutes of every meeting thereafter shall be promptly prepared and approved by the Green Advisory Committee and then forwarded to City Commission.
The Green Advisory Committee may organize its activities, investigations, studies and reports by subcommittee, but no subcommittee action or recommendation shall have status as an action or report by the Green Advisory Committee unless adopted by a majority vote of the Green Advisory Committee at a meeting on reasonable advance notice to the membership of the Green Advisory Committee.
Any and all investigations, studies, calls for action, reports or recommendations for action adopted by a majority vote of the Green Advisory Committee shall be promptly forwarded to City Commission and they shall not be published or disseminated in any way whatsoever until that is accomplished and until and unless reviewed, accepted and approved by City Commission by resolution. Any Green Advisory Committee member violating this section may have his/her appointment rescinded and terminated for cause by City Commission.
No implementation of any call for action or any report and recommendation by the Green Advisory Committee to City Commission shall take place or have any status as action by the City or a report of the City or a policy of the City, unless and until accepted and approved by the Green Advisory Committee by resolution, and City Commission, in its discretion, may decline to act, accept or approve, or may act upon, accept or approve, any portion or the whole, as it desires and determines.
The Green Advisory Committee, being an advisory committee of City Commission and being subordinate to City Commission and subject to the oversight of City Commission, shall conduct its activities and meetings in accord with all applicable state laws, which shall include, but may not be limited to, the Open Public Meetings Act and the Open Public Records Act.
Editor's Note: See N.J.S.A. 10:4-6 et seq., and N.J.S.A. 47:1A-1 et seq., respectively.