[Amended 5-17-1973 by Ord. No. MC-734; 5-22-1975 by Ord. No. MC-985; 9-8-1994 by Ord. No. MC-3032]
The Council shall appoint a Municipal Clerk for the term prescribed by law. Prior to his appointment, he shall have been qualified by training and experience to perform the duties of his office.
A. 
The Council shall appoint a Deputy Municipal Clerk for the term prescribed by law. Prior to his appointment, he shall have been qualified by training and experience to perform the duties of said office.
B. 
The Deputy Municipal Clerk shall have all the powers and perform all the duties of the Municipal Clerk during such times and for such specific periods as the Municipal Clerk shall be absent.
A. 
The Municipal Clerk shall:
(1) 
Serve as Clerk of the Council as provided in § 7-5.[1]
[1]
Editor's Note: See also § 7-9D.
(2) 
Keep the minutes and records of the proceedings of the Council and, upon request of the Chairman of any Council committee, preserve and compile all ordinances and resolutions. At the close of each year, with the advice and assistance of the City Attorney, the Clerk shall bind, compile or codify all the ordinances and resolutions, or true copies thereof, of the City which then remain in force and effect and shall properly index the record books, the compilation or codification of ordinances and resolutions, the filing of contracts, deeds, leases and proclamations by the executive authority of the City of Camden (the Mayor) and all other legal documents and shall keep the same indexed.
(3) 
Perform all of the functions required of Municipal Clerks by the General Election Law (Title 19 of the New Jersey Statutes Annotated) and any other state law or City ordinance and receive the fees prescribed therefor.
[Amended 12-10-2019 by Ord. No. MC-5232]
(4) 
Perform such functions as are vested in the Municipal Clerk by state law and ordinances relating to bingo and raffles licensing.
(5) 
Issue certificates as to approval of subdivisions of land by the Planning Board or the Council, pursuant to Section 24 of the Municipal Planning Act (1953), as amended (N.J.S.A. 40:55-1.24).
(6) 
Provide secretarial and clerical services for the Councilmen in the discharge of their official duties and one or more offices for conferences and consultation.
(7) 
Have such other, different and additional functions, powers and duties as may be prescribed by law, this Code of the City of Camden and other ordinances of the City.
B. 
The responsibility for the Bureau of Vital Statistics shall be transferred from the Department of Human Services to the Municipal Clerk.[2]
[2]
Editor's Note: See § 7-13, Bureau of Vital Statistics.
C. 
All applications for the issuance, transfer or renewal of any license for the sale or distribution of alcoholic beverages shall be filed with the Municipal Clerk, who shall report said filing to the Municipal Board of Alcoholic Beverage Control. The Municipal Clerk shall collect all fees due upon said filing. The Municipal Clerk shall issue all such licenses approved by the Municipal Board of Alcoholic Beverage Control upon such terms and conditions as the Board may require.[3]
[3]
Editor's Note: See also Ch. 181, Alcoholic Beverages.
[Amended 12-10-2019 by Ord. No. MC-5232]
There shall be a Bureau of Vital Statistics headed by the Registrar of Vital Statistics for the City of Camden. The Municipal Clerk shall, in addition to the Clerk's other duties, serve as the Registrar of Vital Statistics for the City of Camden. As directed by N.J.S.A. 28:8-13, the Clerk's term of office as Registrar of Vital Statistics shall be concurrent to the Clerk's term of office as Municipal Clerk. The Bureau shall maintain and administer all records and statistics, including births, deaths and marriages, in accordance with state law and shall receive applications for and issue marriage licenses or any license which it is empowered to do under law.
[Added 6-10-2008 by Ord. No. MC-4398]
Effective July 1, 2008, there shall be established a Records Management Unit, the head of which shall be the Municipal Clerk or his or her appointee or designee.
A. 
Under the direction of the Municipal Clerk, the Records Management Unit shall carry out all of the Municipal Clerk's duties and responsibilities to act as the legal custodian of all City records pursuant to state law. The Records Management Unit shall act as the direct reporting agent of the Municipal Clerk in matters pertaining to public City records and documents and the preservation, disposal, and retention of same, in accordance with all applicable laws, rules, and regulations. The Records Management Unit shall apply for, administer and manage all available funding in support and furtherance of the Unit's activities for the City.
B. 
Under the direction of the Municipal Clerk, the Records Management Unit shall ensure that all policies and procedures regarding municipal documents and records management are adhered to and complied with in accordance with all applicable laws, rules, and regulations, including, without limitation, those rules and regulations promulgated by the New Jersey Division of Archives and Records Management.