City of Camden, NJ
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2023-11-16
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Part I: Administrative Legislation
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Chapter 7 Administration of Government
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Article XXII Electronic Preservation, Disposal and Retention of Municipal Documents
- Part I: Administrative Legislation
- Ch 1 General Provisions
- Ch 7 Administration of Government
- Ch 7 Art XXII Electronic Preservation, Disposal and Retention of Municipal Documents
- § 7-116 Use of electronic document management system.
- § 7-117 Removal or surrender of data storage devices in City photocopiers and computer equipment.
- Ch 14 Affirmative Action
- Ch 19 Ambulance Services
- Ch 26 Boards, Committees, Commissions and Councils
- Ch 33 Contracts
- Ch 38 Court, Municipal
- Ch 44 Defense of Officers and Employees
- Ch 52 Empowerment Zone Corporation
- Ch 59 Fire Department
- Ch 63 Flag; Coat of Arms; Colors
- Ch 74 Living Wage
- Ch 80 Meetings
- Ch 85 Municipal Insurance Fund
- Ch 89 Municipal Property
- Ch 97 Parking Enforcement Officers
- Ch 103 Personnel Policies
- Ch 110 Police Department
- Ch 118 Project Labor Agreements
- Ch 120 Purchasing Policy
- Ch 122 Redevelopment Agency
- Ch 128 Seal, Official
- Ch 136 Training Requirements
- Ch 141 Urban Enterprise Zones
- Part II: General Legislation
- Ch 160 Adopt a Park Program
- Ch 164 Adopt-A-Street and -Lot Program
- Ch 169 Advertising Materials
- Ch 177 Alarm Systems
- Ch 181 Alcoholic Beverages
- Ch 188 Animals
- Ch 193 Arcades and Amusement Devices
- Ch 198 Asbestos Removal
- Ch 204 Auctions and Auctioneers
- Ch 209 Autocabs
- Ch 217 Billiard and Pool Rooms
- Ch 225 Bowling Alleys
- Ch 232 Brush, Grass, Weeds and Debris
- Ch 240 Buildings, Numbering of
- Ch 246 Cannabis
- Ch 248 Carousels and Merry-Go-Rounds
- Ch 253 Cemeteries
- Ch 264 Circuses and Exhibitions
- Ch 270 Construction Codes, Uniform
- Ch 277 Criminal History Background Check
- Ch 282 Curfew
- Ch 283 Anti-Bullying
- Ch 286 Dances and Dance Halls
- Ch 291 Development Plans
- Ch 303 Drug-Free Zones
- Ch 309 Dumpsters
- Ch 314 Elevators
- Ch 320 Emergencies
- Ch 323 Employee Residency Reports
- Ch 325 Entertainers, Models and Dancers
- Ch 329 Entertainment, Places of Public
- Ch 340 Fees and Costs
- Ch 348 Filming
- Ch 352 Firearms
- Ch 357 Fire Insurance Claims
- Ch 363 Fire Prevention and Protection and Emergency Services Mitigation
- Ch 369 Fireworks
- Ch 374 Flags
- Ch 378 Flea Markets
- Ch 383 Florists
- Ch 390 Food and Beverage Vending Machines
- Ch 394 Food Establishments, Retail
- Ch 400 Food Service Entities
- Ch 410 Games of Chance
- Ch 416 Gasoline and Vehicle Repair Stations
- Ch 420 Gasoline Tanks, Abandonment of
- Ch 428 Graffiti
- Ch 434 Hawkers, Peddlers and Solicitors
- Ch 439 Health Clubs
- Ch 445 Horse-Drawn and Animal-Drawn Vehicles
- Ch 450 Housing Standards
- Ch 456 Ice Dealers and Vending Machines
- Ch 461 Improvement Districts
- Ch 467 Junkyards
- Ch 478 Laundries, Self-Service
- Ch 485 Licenses and Business Regulations
- Ch 492 Map, Drawings and Other Documents, Electronic Submission of
- Ch 496 Massage Parlors
- Ch 500 Mercantile Businesses
- Ch 507 Mobile Homes and Mobile Home Parks
- Ch 508 Commercial and Other Large Vehicles, Parking of
- Ch 512 Motels and Hotels
- Ch 518 Noise
- Ch 523 Nuisances, Public Health
- Ch 534 Parades
- Ch 539 (Reserved)
- Ch 545 Parking Lots, Commercial
- Ch 550 Parking Permit Program, Residential
- Ch 556 Parking, Resident Handicapped On-Street
- Ch 562 Parks and Recreation
- Ch 567 Pay Telephones, Outdoor
- Ch 573 Peace and Good Order
- Ch 578 Peddlers and Vending Units
- Ch 582 Pedicabs
- Ch 587 Photographers, Street
- Ch 594 Picketing
- Ch 600 Poles, Wires and Underground Conduits
- Ch 601 Wireless Facilities in Public Rights-Of-Way
- Ch 608 Precious Metals and Gems
- Ch 615 Property, Vacant and Abandoned
- Ch 620 Property Maintenance
- Ch 627 Public Utilities
- Ch 635 Real Estate Transactions
- Ch 644 Rental Property
- Ch 650 Rent Control
- Ch 656 Rooming and Boarding Houses
- Ch 661 Sales, Special
- Ch 667 Secondhand Dealers
- Ch 675 Sewers
- Ch 679 (Reserved)
- Ch 684 Sidewalk Cafes
- Ch 688 Signs
- Ch 700 Snow, Ice and Debris Removal
- Ch 705 Soft Drinks, Wholesale
- Ch 711 Solid Waste
- Ch 716 Special Events
- Ch 722 Storage Facilities
- Ch 725 Stormwater Control and Management
- Ch 729 Street Closings
- Ch 735 Streets and Sidewalks
- Ch 739 Sustainability Requirements
- Ch 742 Swimming Pools
- Ch 747 Tattooing and Tattooists
- Ch 753 Taxation
- Ch 758 Taxicabs
- Ch 766 Theaters
- Ch 771 Tires, Used
- Ch 776 Tobacco
- Ch 780 Toilet Facilities, Portable
- Ch 785 Towing Services
- Ch 791 Transient Merchants
- Ch 796 Trees and Shrubs
- Ch 803 Vehicles, Abandoned
- Ch 808 Vehicles and Traffic
- Ch 815 Vehicles, Immobilization and Impoundment of
- Ch 822 Vehicles, Sale of
- Ch 827 Vehicles, Unlicensed
- Ch 840 Water
- Ch 847 Weapons-Free Zones
- Ch 852 Weights and Measures
- Ch 870 Zoning and Land Use
- Appendix
- Ch A900 Cable Television and Communications Franchise Agreements
- Ch A910 Historic Districts
- Derivation Table
- Ch DT Derivation Table
- Disposition List
- Ch DL Disposition List
[Added 11-25-2009 by Ord. No. MC-4510]
All hardcopy and electronic documents of the City of Camden that are required by law to be preserved, disposed of and/or retained shall be done so by way of the City's electronic document management system as administered by the Municipal Clerk's office pursuant to § 7-14 of the Camden Code.
[Added 9-10-2013 by Ord. No. MC-4766]
A.
Prior to the sale, return, or permanent transfer to third parties
of photocopiers and other computer equipment (including, without limitation,
personal and tablet computers; printers; servers; facsimile machines;
and smart phones) of the City of Camden that contain data storage
devices (including, without limitation, internal or external hard
drives, USB drives, magnetic tapes), said devices shall be secured,
removed and/or surrendered, reviewed, and destroyed, where appropriate,
under the supervision of the Municipal Clerk in his capacity as Records
Coordinator and Manager under N.J.S.A. 40A:9-133e(6).
B.
The review and destruction of records and data stored in a data storage
device shall be performed subject to all pertinent law, rule or regulation,
and City records retention policy (see attached Records Retention
Schedule), under the supervision of the Municipal Clerk in his capacity
as Records Coordinator and Manager under N.J.S.A. 40A:9-133e(6).
C.
Appropriate and safe methods shall be deployed to permanently destroy
records and data from each specific type of photocopier and computer
equipment of the City and render the data storage device unusable.
Simple file deletion or reformatting of internal or external hard
drives and USB memory devices and pulling-out strips of magnetic tape
are not acceptable methods of destruction. Physical destruction to
safely and securely delete the electronic data records should be used,
including drilling holes throughout the entire media and/or subjecting
the media to a degaussing device to completely distort the magnetic
properties of said media.
